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HomeMy WebLinkAboutItem III.CCITY OF WASHINGTON CITY OF AUBURN PUBLIC WORKS COMMITTEE APRIL 28, 2003 MINUTES I. CALL TO ORDER The meeting was called to order at 5:30 p.m. Those in attendance were Committee Chairman Rich Wagner, Council/Committee member Fred Poe, and Council/Committee member Gene Cerino. Staff in attendance were Public Works Director Dennis Dowdy; City Engineed Assistant Director Dennis Selle; Assistant City Engineer Ingrid Gaub; Utilities Engineer Duane Huskey; Acting Traffic Engineer Laura Philpot; Transportation Planner Joe Welsh; Project Engineers Scott Nutter, Bill Helbig and Jennifer Dvorak; Construction Manager Larry Dahl; and Administrative Services Supervisor Pam Miller. Guests in attendance were Peggy Labrum, Northwest Pipeline; Bill Peloza; Garland Cutler. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve the Public Works Committee minutes for April 11, 2003, as submitted. Motion carried. RIGHT-OF-WAY USE PERMIT 16-03, SUBMITTED BY NORTHWEST PIPELINE CORPORATION FOR PIPELINE CROSSINGS ON BRIDGET AVE SE, 53RD ST S AND RANDALL AVE SE City Engineer/Assistant Director Selle distributed additional information related to the permit, along with proposed conditions for Northwest Pipeline's Construction Permit #EXC02-0075. He explained the work planned, stating that it will take place in June and July, and that one lane of traffic will be kept open at all times during the open cuts. During times when the contractor is not present, the trenches will be covered with metal plates or back filled with an appropriate driving surface. Final pavement restoration will occur within 30 days of the work. All work will occur within the hours allowed by the City's noise ordinance. In addition to the Right-of-Way Use Permit, Northwest Pipeline will need an approved haul route and Construction Permit. Selle also reviewed the proposed conditions for the Right-of-Way Use and Construction Permits. Peggy Labrum, Northwest Pipeline, stated that they are also subject to the rules and regulations of the Federal Regulatory Commission, who can impose penalties. Ms. Labrum answered questions regarding the project and work that will be done on tribal lands, stating that the phase being done under this Right-of-Way permit will not occur on Muckleshoot Tribal land. It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve Right-of-Way Use Permit 16-03. Motion carried. Public Works Committee Minutes April 28, 2003 III. C. CONSULTANT AGREEMENT NO. AG-C-193 WITH MIRAI ASSOCIATES FOR WORK RELATED TO THE COMPREHENSIVE TRANSPORTATION PLAN UPDATE Transportation Planner Welsh gave a brief overview of the scope of work, and reviewed the public involvement efforts that will occur related to the Comprehensive Transportation Plan Update. Discussion was held on the Needs Assessment that will be conducted, and Chairman Wagner stated that motorized capacity should be given the highest priority. It was also decided that school district transportation needs, in particular safe walking routes, should be listed as a specific item, and that someone from the School District transportation system should be on the Technical Advisory Committee. It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council approve Consultant Agreement No. AG-C-193 with Mirai Associates. Motion carried. CONSULTANT AGREEMENT NO. AG-C-207 WITH APPRAISAL GROUP OF THE NORTHWEST FOR ON-CALL PROPERTY APPRAISAL AND APPRAISAL REVIEW SERVICES FOR 2003 At this time, the City has an overload of work and is unable to get all real estate needs met by the two firms currently on call. Having additional firms on call will provide flexibility and improved service to the City It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council approve Consultant Agreement No. AG-C-207 with Appraisal Group of the Northwest. Motion carried. E. CONSULTANT AGREEMENT NO. AG-C-208 WITH BRUCE C ALLEN & ASSOCIATES FOR ON-CALL PROPERTY APPRAISAL AND APPRAISAL REVIEW SERVICES FOR 2003 It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council approve Consultant Agreement No. AG-C-208 with Bruce C. Allen & Associates. Motion carried. ISSUES Ao ORDINANCE NO. 5748, AMENDING AUBURN CITY CODE 13.36.310 ENTITLED "PROHIBITED PARKING AREAS - SOUTHEAST AUBURN" FOR THE PURPOSE OF PROHIBITING PARKING ON A PORTION OF 17TM STREET SE Acting Traffic Engineer Philpot used an aerial photograph to illustrate the sight distance hazard, and briefly reviewed the results of the sight distance study conducted by former Traffic Engineer Fuess and Traffic Engineering Technician Burdick. It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Ordinance No. 5748. Motion carried. Page 2 Public Works Committee Minutes April 28, 2003 ORDINANCE NO. 5753, AMENDING AUBURN CITY CODE 10.24.010 ENTITLED "ONE-WAY STREETS DESIGNATED" FOR THE PURPOSE OF ELIMINATING ONE-WAY TRAFFIC ON B STREET NE AND B STREET SW City Engineer/Assistant Director Selle stated that the contractor working on the JC Penney building has requested an extension of their Right-of-Way Use Permit through the end of July. The City will make the contractor aware that they must be done with their work in the right-of- way prior to Good Ol' Days. Ordinance No. 5753 would allow the City to open B Street NE to two-way traffic once the contractor's work in the right-of-way is finished. B Street SW is already open to two-way traffic as a part of the Sound Transit station improvements. Brief discussion was held on the pedestrian bulbs in downtown. It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Ordinance No. 5753. Motion carried. ORDINANCE NO. 5756, AUTHORIZING THE MAYOR TO EXECUTE A LOCAL AGENCY AGREEMENT WITH WSDOT APPROVING TRAFFIC SAFETY NEAR SCHOOLS GRANT FUNDS TO PREPARE AND IMPLEMENT PROJECT NO. C229A, BNSF/EAST VALLEY HIGHWAY PEDESTRIAN UNDERCROSSING Project Engineer Helbig distributed copies of a revised first page to the Local Agency Agreement and gave the Committee background information on the project. Approximately three years ago, the City of Auburn assisted the City of Pacific in obtaining a Traffic Near Schools Safety grant in the amount of $150,000. The grant requires $40,000 in matching funds. An interlocal agreement was executed between Auburn and Pacific to have Auburn assume lead agency responsibility for the project and for Auburn to provide the local agency match, using $40,000 of Open Space monies. Ordinance No. 5756 obligates the grant funds, which must be obligated by the end of May. The City anticipates having a consultant selected for the project by this fall. Chairman Wagner noted that the Ordinance authorizes the Mayor to approve and execute future supplemental agreements required for completion of additional phases of the project, including design, right-of-way, and construction. He requested that the ordinance be revised to limit the authority to future supplemental agreements related to design only. Helbig stated that HDR Engineering, a consultant for the State, came up with eight design alternatives, which were presented by the State and Pacific to residents and students of the area. Their input and staff review, along with information from BNSF, resulted in the choice of the undercrossing. Concern was expressed about the problems with the river and groundwater that could be encountered during construction. Helbig replied that HDR did not perform any groundwater analyses; however, the City plans to obtain geotechnical information to confirm constructability during the design phase. It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Ordinance No. 5756. Motion carried. RESOLUTION NO. 3601 AUTHORIZING A PAYBACK AGREEMENT WITH KING COUNTY HOUSING AUTHORITY FOR SANITARY SEWER FACILITIES It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Resolution No. 3601. Motion carried. Page 3 Public Works Committee Minutes April 28, 2003 IV. DISCUSSION AND INFORMATION A. A STREET NW CORRIDOR ALIGNMENT Project Engineer Helbig presented an aerial photograph of the corridor and pointed out existing right-of-way. This project was initiated over a year ago, and preliminary engineering has resulted in a preferred alignment alternative based on the location of existing right-of-way and coordination with recent developers along the corridor. The most recent draft agreement with Multicare calls for them to dedicate 80 feet of right-of-way in lieu of traffic impact fees, from 10th to 14th Street. In response to a question from the Committee regarding project costs, Transportation Planner Joe Welsh reported that the City's Transportation Improvement Plan (TIP) shows a cost of $4.5 million for Phase 1 of the project (7th to 14th Street) and $3.6 million for Phase 2 (West Main to 7th). The TIP indicates that the project is slated for the year 2009. Helbig stated that based on the City's traffic model and data from the Traffic Division, the project would include two travel lanes in both directions on the northern section, and center lane width, with three lanes (one each way and a center turn lane) south of 10th. In developing the preferred alternative, applicable City plans, such as the Non-Motorized Plan, North Auburn Special Planning Area, and the Downtown Plan, were considered. Engineer Helbig indicated that the current proposal for streetscaping is to continue the plan design for A Street SW for street tree grates and pedestrian lighting. B. IMPACT FEES Public Works Director Dowdy distributed information from a meeting on Traffic Impact Fees held on March 26, along with a spreadsheet outlining a sample illustrative calculation example that takes "grandfathering" into account. He reviewed the sample calculations and discussion was held, with some focus on the issue of credits. Consensus of the Committee was that the proposed fee calculation method is appropriate. The Committee reviewed the policies outlined in the information handed out from the Traffic Impact Fee meeting. Following discussion, it was suggested that the language in the second bullet under B1 be further refined to restrict its application to residential-to-business conversions. It was decided to revise the first policy listed under B1, deleting the first bulleted item, but adding that language into the policy. Dowdy stated that he will review with the City Attorney the appropriate method for incorporating the policies into an ordinance and present it to the Committee at their next meeting. C. FAC FEE sTRuCTURE City Engineer/Assistant Director Selle handed out a sheet detailing the purpose of FAC fees and the current and proposed fee structures, and reviewed it with the Committee. He also presented a cost comparison survey for various types of projects, comparing Auburn's proposed fees with those of Tukwila, Kent, Renton, and Federal Way/Lakehaven. Following discussion, it was the consensus of the Committee that staff should continue to move forward with a fee-based system and that the economy of scale format proposed was desirable. Page 4 Public Works Committee Minutes April 28, 2003 D. PACIFIC ANNEXATION AGREEMENTS Utilities Engineer Huskey distributed a memo outlining the actions that will need to be taken as a result of the proposed de-annexation by the City of Pacific and annexation of an area into the City of Auburn, along with draft copies of the agreements that will be necessary for those actions to take place. A map was also included in the packet that illustrates the actions. Huskey reviewed the agreements currently being contemplated. They include a water service area agreement; an emergency water system intertie agreement; an Auburn Franchise for Pacific to allow service to properties west of East Valley Highway and south of the White River; a Pacific Franchise for Auburn water for the area in A Street SE, north of the north annexation boundary and south of the current city limits; an interlocal agreement for the Vista Heights Development at Lakeland; an interlocal agreement allowing Auburn to operate and maintain the A Street SE right-of-way remaining in Pacific, north of the annexation boundary and south of the current Auburn city limits; and a Bill of Sale for the facilities being transferred from Pacific to Auburn within the annexation area. Following discussion, Huskey asked that Committee members review the draft agreements and forward their comments to him. Chairman Wagner felt that the agreements should also be taken to the Planning and Community Development Committee. E. CAPITAL PROJECT STATUS REPORT There was no discussion held on the Capital Project Status Report. Chairman Wagner stated that he recently received a Kersey 3 newsletter, and wanted to know how widely it is distributed. He also expressed concern over a report in the neWsletter that says the developer has been granted a deviation from City standards related to curves and speed limits down the hill. City Engineer/Assistant Director Selle responded that the newsletter is distributed by the Planning Department, and that he would talk to Planning Director Krauss about the deviation from City standards. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:40 p.m. DRD/PM Submitted by Pam Miller, Administrative Services Supervisor. Approved by the Public Works Committee on File: 17 (17.2) REF. H:\PWCAgendaMinutes\042803Minutes Page 5