HomeMy WebLinkAboutItem III.DCITY OF
WASHINGTON
CITY OF AUBURN
FINANCE COMMITTEE
APRIL 21, 2003
MINUTES
II.
III.
CALL TO ORDER
Chair Fred Poe called the meeting to order at 6:30 PM in the Council
Conference Room located on the first floor of Auburn City Hall, 25 West
Main Street, Auburn, Washington. Chair Poe, Vice Chair Jeanne Barber,
and Member Gene Cerino were present. Also present during the meeting
were: Mayor Peter B. Lewis, Finance Director Shelley Coleman, City
Attorney Daniel B. Heid, Human Resources Director Brenda Heineman,
and Deputy City Clerk Cathy Richardson. Ms. Nancy Carr-Backus, Ms.
Virginia Haugen, and Mr. Bill Peloza were also present.
APPROVAL OF MINUTES
Minutes of the April 7, 2003 Finance Committee meeting.
Member Cerino moved and Vice Chair Barber seconded
approve the April 7, 2003 minutes.
to
MOTION CARRIED UNANIMOUSLY. 3-0.
CONSENT ITEMS
A. Vouchers
Claims
F4.9.5
Claims check numbers 319831 through 320312
amount of $2,440,416.65 and dated April 21, 2003.
in the
Payroll
F4.9.2
Payroll check numbers 503836 to 503992 in the amount of
$653,315.72 and electronic deposit transmissions in the
amount of $854,395.56 for a grand total of $1,507,711.28 for
the pay period covering April 3, 2003 to April 17, 2003.
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Finance Committee Minutes April 21, 2003
B. Surplus Property
F4.6.1
Finance Department
City Council to authorize the surplus and disposal of the
following items which are of no further use to the City:
Make Model Description COA/City
Asset Number
ADI Microscan 17" 919042120215693
DTK Graphika 233 Mhz COA 0104
Optiquest VCDTS21384-1M 15" 6A73400101
Toshiba Satellite Laptop 11400118
Toshiba Satellite Laptop 11400238
Toshiba Satellite Laptop 11400247
Toshiba Satellite Laptop 11400239
Toshiba Satellite Laptop 11400176
Grafika Clone P233MHz PC COA0031
GVC Monitor 14"
Optiquest Q41 15" monitor
Sharp FO-4500 Fax machine 12200610
Generic Clone P233MHz PC 013 313
Generic Clone P233MHz PC Confiscated evidence
Public Works Department
City Council to authorize the surplus and disposal of the
following items which are of no further use to the City:
Quantity
1
1
1
1
1
1
1
1
1
1
1
2
2
1
3
1
1
2
1
1 set
2
1
2
1
1
3 pkg.
Description
Office Chair
Office Chair
Office Chair
Office Chair
Office Chair
Office Chair
Office Chair
Office Chair
Office Chair
Drafting Chair
Metal Credenza
Office Shelves
In/Out Boards
Metal 4-shelf Bookcase
Keyboard Trays
Plastic Desktop Org
Typing Stand
Heat Panels
Desk Pad
Stacking Tray Supports
Metal File Drawer Separators
4-Shelf Metal Desktop Tray
Metal Desktop File Organizers
Metal Coat Rack
IBM Selectric II Typewriter
Lift Off Tape for IBM Selectric
None
Fixed Asset No.
014 057
021 132
032 168
032 069
032 130
013 124
014 123
032 121
013 115
032 096
None
None
None
None
None
None
None
None
None
None
None
None
None
0013200052
None
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Finance Committee Minutes April 21, 2003
Ribbon Cartridge, IBM Selectric II None
Ribbon CartridgeI IBM Selectric III None
Rechargeable Desktop Vacuum None
Public Works Department
City Council to approve the surplus of the following items
which are of no further use to the City:
Vehicle # Description VIN #
P024F 2001 Ford 2FAFP71W91XI74059
Crown Victoria
License # Fixed Asset #
30989D 55000P024F
Unit # Description Serial # Fixed Asset #
6432B 1985 Rex Roller 4GL206 550006432B
6432C 2001 Wacker Roller 5194518 550006432C
Committee members reviewed the consent items and briefly
discussed claims voucher number 319851.
Member Cerino moved and Vice Chair Barber seconded to
approve the consent agenda.
IV. ORDINANCES AND RESOLUTIONS
Ao
Resolution No. 3603
O4.1.9
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a contract with
MCSI, Inc. for the City of Auburn government access cable
television channel.
Finance Director Shelley Coleman reviewed the contract with
MCSI, Inc. and equipment for the implementation of the City's
government access cable television (GATV) channel. The 2003
budget of $350,000 includes the GATV implementation and video
teleconferencing for Auburn Municipal Court and Yakima County
Jail. This contract is the GA'IV component of this effort. The City
is required to provide teleconferencing capabilities for off-site
incarcerees.
Committee Members discussed
maintenance terms, building x-ray
cross-training issues.
equipment warranty and
provisions, and training and
Human Resources Director Brenda Heineman pointed out that
teleconferencing ability will reduce the costs associated with
escorted transportation of incarcerees to and from off-site facilities
to the court and for visitation purposes.
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Finance Committee Minutes April 21, 2003
Vice Chair Barber moved and Member Cerino seconded to
recommend approval of Resolution No. 3603.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
Resolution No. 3600 -Investment Policy
Director Coleman noted that Resolution No. 3600 reflects updated
policies with regard to authorized and suitable investments for the
City of Auburn. .The policy includes the requirement that the
investment policy shall be adopted by resolution of the City Council.
Staff is also reviewing procedures for the policy, which identify firms
and agencies that the City is authorized to do business with. In the
future, the quarterly reports will include investment reports.
Committee Members instructed Director Coleman to bring
Resolution No. 3600 forward for consideration at the May 5, 2003
City Council meeting.
First Quarter 2003 Report
Director Coleman noted that first quarter 2003 revenues
healthy and expenditures are within budgetary guidelines.
are
Committee Members reviewed revenues, expenditures, and real
estate taxes.
Co
Mayor Lewis announced that the City of Kent reported that they are
reducing their work force by thirty-seven employees.
VI.
ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:53 PM.
APPROVED THIS
DAY OF MAY, 2003.
Fred Poe, Chair
Cathy Richardson, Deputy City Clerk
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