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HomeMy WebLinkAbout06-02-2003 Item III-AWASHINGTON CITY OF AUBURN MUNICIPAL SERVICES COMMITTEE MINl1TES May 19, 2003 CALL TO ORDER Chair Singer called the meeting to order at 5:03 PM in the Council Conference Room located on the first floor of Auburn City Hall, 25 West Main Street, Auburn. Members present included: Chair Sue Singer, Mayor Pro Tem Jeanne Barber, Member Stacey Brothers and Mayor Pete Lewis. Staff members present included: Police Chief Jim Kelly, Assistant Police Chief Bob Lee, Fire Chief Bob Johnson, City Attorney Dan Heid, Planning & Community Development Director Paul Krauss, Public Works Director Dennis Dowdy, Project Engineer Scott Nutter, City Clerk Dani Daskam and City Council Secretary Tamie Bothell. Others in attendance included: Bill Peloza and Nancy Backus. The meeting was tape recorded. II. AGENDA MODIFICATIONS Agenda modifications included the addition of Resolution No. 3616 under Item IV.B.2. III. CONSENT ITEMS A. Approval of Minutes Minutes of the April 21, 2003, Municipal Services Committee meeting. Member Brothers requested corrections to the minutes as follows: Item V.A. Statewide Law Enforcement Emergency Mutual Aid & Mobilization Plan, Paragraph 2, Line 2, change the word service to serve. Also, change the language in Line 5 to read, Chief Kelly responded that the authority and liability coverage would be transferred to the recipient requesting the mobilization. B. Contract Administration 1. City Council to approve Final Pay Estimate No. 3 to Contract 02-16 with Puget Sound Masonry & Restoration, Inc., and accept construction of Project No. MS 748, City Hall Masonry Repairs. Member Brother moved and Mayor Pro Tem Barber seconded to approve the Consent Agenda as corrected. MOTION CARRIED UNANIMOUSLY. 3-0. Municipal Services Minutes IV. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 5754 May 19, 2003 An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter 5.10 of the Auburn City Code, and creating a new Chapter 5.15 of the Auburn City Code, relating to General Business Licensing. Planning and Community Development Director Paul Krauss advised the Committee that the Ordinance tonight is the refined business license ordinance that was introduced at the last meeting. City Attorney Dan Heid has made all the recommended changes. Member Brothers indicated that he did some research on the intent of the original ordinance that was used for business registrations and questioned whether this ordinance would be an enforcement tool for sub -standard housing issues. City Attorney Dan Heid advised the Committee that this ordinance does not cover the housing issue. The housing issue is already covered under a different license. Member Brothers moved and Mayor Pro Tem seconded to recommend approval of Ordinance No. 5754. MOTION CARRIED UNANIMOUSLY. 3-0. 2. Ordinance No. 5758 An Ordinance of the City Council of the City of Auburn, Washington, amending Auburn City Code Section 10.36.370 entitled "Fifteen Minute Parking Zones" and ACC Section 10.36.270 entitled "Prohibited Parking Areas — Northeast Auburn" for the purpose of designating "Police Vehicles Only" parking on North Division Street, west side, beginning at a point 21 feet south of the south curbline of 1St Street Northwest, thence southerly 67 feet. Planning and Community Development Director Paul Krauss advised the Committee that this is a minor change to on -street parking. He indicated that when the parking was redirected around City Hall it eliminated some of the parking used by the Jail and Police department. Director Krauss is recommending that the City re -designate two parking spaces for these vehicles. Page 2 Municipal Services Minutes May 19, 2003 Member Brothers moved and Mayor Pro Tem seconded to recommend approval of Ordinance No. 5758 MOTION CARRIED UNANIMOUSLY. 3-0. B. Resolutions 1. Resolution No. 3613 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Interlocal Agreement with King County, Washington, and with the cities of King County for mutual aid mobilization. Police Chief Jim Kelly advised the Committee that this agreement is for a Washington State Mobilization Plan. Chief Kelly clarified that this plan is different from mutual aid request. He reported the plan is basically for agencies that participate in a regional event. He added that mutual aid is different, and the political subdivision of the jurisdiction would authorize their police officers participation in a regional mobilization event. Member Brothers moved and Mayor Pro Tem seconded to recommend approval of Resolution No. 3613. 2. Resolution No. 3616 A Resolution of the City Council of the City of Auburn, Washington, canceling the leases approved by Resolution Numbers 12253 and 1504, for property at the Auburn Airport with Chart -Air, Inc. Planning and Community Development Director Paul Krauss advised the Committee that the City entered into a lease arrangement for an area that has since been developed into the North hangar area. It was recently discovered that some 20 years ago there was a lease signed between the City and Chart -Air, Inc. The City cannot find any records of payments or verification that the company is still in existence; therefore, Director Krauss is recommending the City declare a breach in contract and cancel the lease with King County. Member Brothers moved and Mayor Pro Tem seconded to recommend approval of Resolution No. 3616. MOTION CARRIED UNANIMOUSLY. 3-0 V. INFORMATION/DISCUSSION ITEMS Page 3 Municipal Services Minutes May 19, 2003 C. Goedecke North King County Conservation Easement Public Works Director Dennis Dowdy introduced Project Engineer Scott Nutter to the Committee and updated them on the continued efforts with King County to coordinate a location to mitigate their 277th project on the Goedecke property. Director Dowdy briefed the Committee on the history of the project and reported that we are still preserving the southern portion of this site for a possible fishery water quality improvement project and a future detention pond that would benefit the downtown area. For that reason the original proposal from King County was rejected. Mr. Nutter reported that City staff recommended the North -end of the property site and using as much of the wetlands as possible, and making County wetland improvements contiguous with past improvements on the property. Several issues with the utility as the property owner have arisen that require Council guidance. King County has actually chosen to convert more uplands adjacent to West Valley Highway to wetlands than anticipated. This proposal will result in a new permit requirement from Department of Ecology for a fenced buffer that both the City's project on 277th street site and the King County's project site will need to provide. Mr. Nutter explained that the City would loose upland property and we haven't addressed that value yet and this remains an issue for resolution between the City and the County. Director Dowdy also indicated that there is a sewer line that may need to be relocated. Staff is continuing efforts to identify it's current location to determine if after the County's mitigation on proposed uplands will leave a good building site unobstructed by the Sanitary Sewer main. If the County proceeds, the property may no longer be a viable, developable site. He added that there are three or four issues: value of properties that the County should be charged for existing wetlands, the upland land value to include the buffer, how to divide up the fencing or protection of the buffer costs, the half street costs for the property take that fronts on West Valley Highway, and whether or not the sanitary sewer must be relocated to have a remaining unobstructed building site for undeveloped uplands. Director Dowdy recommends that the two projects (County & City) cost share and fence the frontage of the property down West Valley Highway and behind the ditch line and thereby both projects will have met their permit buffer requirements for fencing while protecting the entire property from illegal dumping. If staff determines that the sewer must be relocated, then the County project would be responsible for those costs. The County should also be required to fulfill the half street requirement for the frontage projection of the uplands that the county intends to convert to wetland, as this would presumably be the ultimate and final use of this portion of the city property. While the County had not anticipated some of these costs, it does not seem fair to the utility. He added that the County has two logical choices to either change their design and not take some of that Page 4 Municipal Services Minutes VI May 19, 2003 developable upland or they can mitigate for what they are taking and make the utility whole. The Committee's recommendation is to have King County be responsible for the financial impacts to the utility project brought on by conversion of upland to wetland, or change the footprint of the proposal to lessen the impact and pay a less costly mitigation fee to the utility. Once a draft agreement that covers all aspects of impact to the utility property is available, the Committee will provide more guidance for Council approval. D. Police Department Workload Analysis Police Chief Kelly presented the Committee with an informational handout of the Police Department's workload analysis. The Police Department will be looking in the future for the Mayor and City Council's guidance both in the number of police officers for the City of Auburn and administratively where these officers are placed in the various programs and projects. Assistant Police Chief Bob Lee went through the materials and graphs with the Committee that reflected the increases in population within the City and the increases in calls for service and response times. The number of calls rose 14.4 percent from 1999 to 2002. The information also provided a comparison analysis with other cities in King County and rankings. ADJOURNMENT: There being no further business, the meeting adjourned at 6:25 PM. Approved this Sue Singer, Chair day of June, 2003. Page 5 Prepared by: Tamie Bothell City Council Secretary