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Home My WebLink About06-16-2003 Item III-CWASHINGTON CALL TO ORDER CITY OF AUBURN PUBLIC WORKS COMMITTEE June 9, 2003 MINUTES The meeting was called to order at 5:30 p.m. Those in attendance were Mayor Pete Lewis, Committee Chairman Rich Wagner, Council/Committee member Fred Poe, and Council/Committee member Gene Cerino. Staff in attendance were Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Duane Huskey, Acting Traffic Engineer Laura Philpot, and Secretary Lorna Dahlke. Guests in attendance were Nancy Backus; Brent Carson, Multicare; Gary Nomensen, Puget Sound Energy; Bill Peloza; Gary W. Petersen, Pete's Mobile and Modular Transporting; Molly Hammerton, White River Amphitheatre. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve the Public Works Committee minutes for May 27, 2003, as submitted. Motion carried. B. RIGHT-OF-WAY USE PERMIT 21-03 SUBMITTED BY WHITE RIVER AMPHITHEATRE FOR INSTALLING TEMPORARY SIGNAGE AT SR18 AND AUBURN WAY SOUTH It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve Right -of -Way Use Permit 21-03, with the additional condition that the size, location, and content of the signs be approved by the City Engineer. Motion carried. C. RIGHT-OF-WAY USE PERMIT 22-03, PETE'S MOBILE AND MODULAR TRANSPORTING FOR HAUL ROUTE It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve Right -of -Way Use Permit 22-03. Motion carried. D. INITIATION OF PROJECT NO. C306A, COAL CREEK SPRINGS SECURITY HATCHES It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve initiation of Project No. C306A. Motion carried. III. ISSUES A. ORDINANCE NO. 5766 AUTHORIZING AN ELECTRICAL FRANCHISE AGREEMENT WITH PUGET SOUND ENERGY It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council adopt Ordinance No. 5766. Motion carried. B. ORDINANCE NO. 5763 AMENDING AUBURN CITY CODE CHAPTER 19.04 TITLED "TRANSPORTATION IMPACT FEES," AND AUTHORIZING CITY POLICY, CLARIFYING Public Works Committee Minutes June 9, 2003 SEVERAL ISSUES RELATED TO THE TRANSPORTATION IMPACT FEE PROGRAM, AND PROVIDING THAT THE TRANSPORTATION IMPACT FEE SCHEDULE BE ADDED TO THE CITY It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council approve Ordinance No. 5763, with the following changes: For independent fee calculations cases, where the impact fee categories do not apply, a flat fee of $250.00 shall be charged; and, a change to the wording on Page 22 that the words "in lieu of be replaced by "or." Motion carried. In a staff review of traffic mitigation agreements vested prior to the passing of the Traffic Impact Fees (TIF), two projects have not been issued building permits. Two additional SEPA's were vested prior to the passing of TIF, but they paid traffic impact fees; one of which has had the impact fees reimbursed, while the other paid both traffic mitigation costs and traffic impact fees, a portion of which has been reimbursed. IV. DISCUSSION AND INFORMATION A. LAKE TAPPS STRATEGY FOR SEPA APPEAL Engineer Huskey reported that there was no administrative appeal process for the SEPA decision by the Cascade Water Alliance. The only method at this point to appeal would be for the City to go to court over the decision. B. FAC FEE STRUCTURE Engineer Selle reviewed the proposed FAC fee structure, which includes an application fee, extension fee, and fees charged for payment of King County fees for work done in the County right-of-way. The Committee requested staff draft an ordinance for Committee review and action to approve the proposed fee structure. C. MULTICARE AGREEMENT The Committee discussed the proposed agreement, which would benefit the future A Street NW corridor as presented by Engineer Philpot. One of the major components is that MultiCare would provide the City a warranty deed for the portion of the right-of-way for A Street that crosses the MultiCare property to be applied against future traffic impact fees. If no deed is provided by the end of this year, the City would purchase the right-of-way for $2.33 per sq ft. MultiCare will be responsible for half -street improvements along 10th Street NE. The agreement provides MultiCare and the City the option of completing the western portion of 10th Street NE as part of A Street NW construction (at MultiCare's cost). Alternatively, the City may call in the street delay on 10th Street NE if needed earlier than the City's corridor project. D. MID -YEAR BUDGET— PUBLIC WORKS ENGINEERING (GENERAL FUND) The Committee discussed the decrease in funds to be spent on the chip seal program for street repair. Engineer Philpot said the decision to decrease this budget item in 2003 would allow additional time for preparation of the streets so the chip sealing could occur in the spring of 2004. The Committee agreed to continue the chip seal program unless the affected neighborhoods raise significant reasons this year to cause the City to reevaluate the program. Page 2 Public Works Committee Minutes June 9, 2003 E. MID -YEAR BUDGET— 102 ARTERIAL STREET FUND AND STREET DIVISION Councilmember Cerino requested that H Street SE near Olympic Middle School be added to the TIP for consideration for future improvements. F. MID -YEAR BUDGET —WATER The Committee questioned the higher than anticipated balance for the utility. Engineer Huskey said that revenues were higher than expected, and the ending balance last year was higher also. The projected Lakeland projects were not done, since the City received a water right for Well 5B. Engineer Huskey said this does not relieve the need for water from the valley, and staff is considering the new booster pump station once we have the Pacific annexation completed. G. MID -YEAR BUDGET —SEWER The City is waiting for an agreement with the Muckleshoot Indian Tribe to determine the capacity required to service that area. Committee Chairman Wagner stated that the City could oversize the pipes, charge for the current estimated capacity, and then at a later date charge for the extra capacity when it is needed. It was noted that the Tribe has a consultant hired to help evaluate their future capacity needs. H. MID -YEAR BUDGET —STORM The Committee reviewed the storm mid -year adjustments. MID -YEAR BUDGET — EQUIPMENT RENTAL The Committee approved the installation of an automatic gate at the rear gate of the M & O facility to improve operational security. J. RIGHT-OF-WAY USE PERMITS —ADMINISTRATIVE AUTHORITY Engineer Selle requested the Committee consider granting staff administrative authority to permit oversize vehicle routes for travel on City streets and the placement of temporary dumpsters in City right-of-way. The Committee requested staff draft an ordinance for Committee review and action. K. CAPITAL PROJECT STATUS REPORT Engineer Gaub reported that the street improvement project for West Valley Highway is projected to be completed in October, with the sidewalk portion to be done next year. The Committee decided to schedule the meeting for June 23, 2003 to start at 4:30 p.m. Page 3 Public Works Committee Minutes June 9, 2003 V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:30 p.m. DRD/LD Submitted by Lorna Dahlke, Public Works Secretary. Approved by the Public Works Committee on File: 17 (17.2) Page 4