HomeMy WebLinkAbout06-16-2003 Item III-DWASHINGTON
MINUTES
CITY OF AUBURN
FINANCE COMMITTEE
JUNE 2, 2003
CALL TO ORDER
Member Gene Cerino, as acting chair, called the meeting to order at 6:30
p.m. in the Council Conference Room located at Auburn City Hall, 25
West Main Street, Auburn. Member Cerino and Vice Chair Barber were
present. Chair Poe was excused from the meeting. Others present during
the meeting were: Mayor Peter B. Lewis, City Attorney Daniel B. Heid,
Employee Relations and Compensation Manager John Fletcher, Finance
Director Shelley Coleman, and City Clerk Danielle Daskam. Guests
present included Nancy Carr -Backus and Bill Peloza.
II. APPROVAL OF MINUTES
A. Minutes of the May 19, 2003 Finance Committee meeting.
Vice Chair Barber moved to approve the May 19, 2003 minutes as
distributed. Member Cerino concurred.
MOTION CARRIED UNANIMOUSLY. 2-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 320983 through 321449 in the
amount of $1,475,829.95 and dated June 2, 2003.
2. Payroll
F4.9.2
Payroll check numbers 504308 to 504466 in the amount of
$286,797.56 and electronic deposit transmissions in the
amount of $875,586.59 for a grand total of $1,162,384.15 for
the pay period covering May 15, 2003 to May 28, 2003.
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Finance Committee Minutes June 2, 2003
B. Surplus Property
1. Finance Department
City Council to authorize the surplus and disposal of the
following equipment:
DPX Genesis Platemaker, COA Asset number 0011400277
2. Planning Department
City Council to authorize the surplus and disposal of the
following property:
28 each — 4 foot ceiling light fixtures
3. Police Department
City Council to authorize the surplus and disposal of the
following property and equipment:
1991 HONDA TRX300FW #MC5HM1
Generator with light stand #6270701AQ0186
GP Medium Tent
Members briefly reviewed the consent items and discussed claims
voucher numbers 321119 and 321211.
Finance Director Coleman explained the low-income senior and disabled
utility discount and rebate programs. Persons 62 years of age and older
and disabled persons who own their homes and meet the low income
guidelines established by the US Department of Housing and Urban
Development are eligible for a 50 percent discount on their water, sewer,
storm and garbage charges. Tenants/renters meeting the same eligibility
criteria can apply once a year for a flat utility rebate.
Motion by Vice Chair Barber to approve the consent items. Member
Cerino concurred.
MOTION CARRIED UNANIMOUSLY. 2-0.
IV. ORDINANCES AND RESOLUTIONS
There were no ordinances or resolutions for Committee consideration.
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Finance Committee Minutes June 2, 2003
V. DISCUSSION ITEMS
A. 2003 Budget Amendment
Finance Director Coleman presented the Committee with a portion
of the proposed 2003 budget amendments (Amendment No. 2).
Ms. Coleman reviewed the General Fund, Drug Forfeiture Fund,
Golf Course Fund and Equipment Rental Fund amendments.
Amendments to General Fund revenues include an adjustment to
the beginning fund balance, accounting for a Muckleshoot Indian
Tribe grant for an ammo/fireworks disposal trailer, and a transfer
from the Capital Projects Fund for the Terminal Park Project.
Expenditure adjustments include additional police expenditures for
reconfiguration of the 800 MHz radios to support inter -agency
communication, overtime attributed to the opening of the White
River Amphitheater, inmate medical care, and incarceration costs.
Additional fire expenditures include uniforms and equipment for a
new fire recruit, reconfiguration of the 800 MHz radios, and the
purchase of the ammo/fireworks disposal trailer. The Non -
Departmental Fund will be adjusted to reflect the $120,000
expenditure for the Terminal Park Neighborhood Plan.
The Drug Forfeiture Fund revenues would be adjusted to reflect
actual beginning fund balance. Additional fund expenditures would
include funds for a hazardous materials trailer pad and vehicle
storage security lot.
The Golf Course Fund revenues would be adjusted to reflect actual
beginning fund balance. Fund expenditures would be amended to
include a $20,000 expenditure for the golf course maintenance
building electrical and landscaping improvements.
The Equipment Rental Fund includes an adjustment to beginning
working capital (a decrease of $13,786). Fund expenditures would
be amended to include $20,000 to replace the M & O rear gate.
Ms. Coleman advised that the Municipal Services Committee
reviewed the proposed 2003 Budget amendments this evening. An
ordinance approving the budget amendment will be forwarded to
the Committee and full Council on June 16, 2003.
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Finance Committee Minutes June 2, 2003
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 6:54 p.m.
APPROVED THIS DAY OF JUNE, 2003.
Fred Poe, Chair
I: \cle rk\fi n an ce\fcm \2003fca 06-02
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Danielle Daskam, City Clerk