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HomeMy WebLinkAbout06-16-2003 Item V-A-1WASHINGTON CALL TO ORDER CITY OF AUBURN COUNCIL MEETING MINUTES June 2, 2003 7:30 PM A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 PM and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Lewis and the following Councilmembers were present: Rich Wagner, Jeanne Barber, Trish Borden, Sue Singer, and Gene Cerino. Councilmember Fred Poe was excused. Councilmember Stacey Brothers arrived at 7:32 PM. Staff members present included: Parks and Recreation Director Daryl Faber, Employee Relations and Compensation Manager John Fletcher, Fire Chief Bob Johnson, Police Chief Jim Kelly, Planning and Community Development Director Paul Krauss, Public Works Director Dennis Dowdy, Finance Director Shelley Coleman, City Attorney Daniel B. Heid, and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements Mayor Lewis introduced Scott Thompson who attends Whitman College and is serving as an administrative intern for the City of Auburn. 2. Appointments There were no appointments for Council consideration. D. Agenda Modifications There were no agenda modifications. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE Page 1 City of Auburn Council Meeting Minutes June 2, 2003 A. Public Hearings 1. Application for Electrical Franchise Agreement 04.2.1 City Council to conduct a public hearing on a request from Puget Sound Energy for an Electrical Franchise Agreement for the attachment, installation, operation, and maintenance of an electrical utility in, on upon, along, and/or across certain public ways within the city of Auburn, to determine public benefit and impact, applicant compliance, public right- of-way capacity to accommodate the utility, potential disruption of public right-of-way, and present and future use of the public right-of-way. (Councilmember Brothers arrived at this time.) Public Works Director Dennis Dowdy explained that Puget Sound Energy (PSE) has held an electrical franchise with the City of Auburn for the last twenty-five years. Negotiations for the new franchise have been underway since December 2000. During negotiations, the franchise was extended through June 2003. Director Dowdy stated that the proposed agreement is more comprehensive than prior franchise agreements. The term of the proposed franchise is fifteen years and is consistent with the Washington Utilities and Transportation Commission (WUTC) settlement. The franchise is restricted to public right-of-way only and will be secured by a bond and an insurance certificate. PSE will be operating in accordance with City standards. Director Dowdy reviewed the anticipated schedule with regard to presentation of an ordinance for Council approval. PSE representatives Mary Ausburn and Gary Noemnson were in attendance. Councilmember Wagner inquired if the franchise agreement adequately describes how underground conversions of overhead electrical facilities will be regulated under Section 8 of the franchise agreement. Page 2 City of Auburn Council Meeting Minutes June 2, 2003 Director Dowdy stated that Section 8 refers back to the WUTC settlement agreement which regulates all future underground conversions by the tariffs on file with the WUTC. When the City requires a conversion of overhead facilities to underground in a city project, a separate contract will be negotiated with PSE that is consistent with the tariffs that govern conversions. The franchise is intended to be consistent with the rulings of the WUTC settlement agreement. Mayor Lewis opened the public hearing. No one in the audience requested to speak. Mayor Lewis closed the public hearing. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Leonard Couch, 1203 28th Street SE, Auburn Mr. Couch thanked the Auburn Police Department for their efforts related to the elimination of a drug house which was located in his neighborhood. C. Correspondence 1. Pierce County Certificate of Election for the May 20, 2003 City of Auburn Proposition No. 1 — Pinnacle Properties Annexation and Adoption of Proposed Zoning Regulations. Mayor Lewis reported on the election results on Proposition No. 1 - Pinnacle Properties Annexation and Adoption of Proposed Zoning Regulations. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Singer reported that the Municipal Services Committee met this evening at 5:00. The Committee received reports from the Fire Department regarding basic life support transportation issues, the status of the Fire District Annexation Workgroup, and responding to illegal fireworks. The Committee also received reports on the Capital Facilities Plan and mid -year budget adjustments. The next Page 3 City of Auburn Council Meeting Minutes June 2, 2003 regular meeting of the Municipal Services Committee is scheduled for June 16, 2003 at 5:00 PM. B. Planning & Community Development Chair Borden reported that the Planning and Community Development Committee met May 27, 2003 at 5:00 PM. The Committee removed Ordinance No. 5765 from the agenda, discussed Resolution No. 3615, and received a presentation related to domestic violence advocate volunteers. The Committee also discussed the Les Gove Park wading pool, Tree City USA, and the Capital Facilities Plan. The next regular meeting of the Planning and Community Development Committee is scheduled for June 9, 2003 at 5:00 PM. C. Public Works Chair Wagner reported that the Public Works Committee met on May 27, 2003 at 5:30 PM. The Committee discussed contract administration items, Ordinance No. 5764, and Resolution No. 3614. The next regular meeting of the Public Works Committee is scheduled for June 9, 2003 at 5:30 PM. D. Finance Member Cerino reported that the Finance Committee met this evening at 6:30. The Committee discussed and recommends approval of claims and payroll vouchers and surplus property items. The Committee also discussed mid -year budget adjustments. The next regular meeting of the Finance Committee is scheduled for June 16, 2003 at 5:45 PM. IV. COUNCILMEMBER REPORTS At this time Councilmembers may report on items not specifically described on the agenda, which are of interest to the community. Councilmember Cerino reported that the Pierce County Review Commission is reviewing complicated growth management issues, which will have very little effect on the City of Auburn. Councilmember Cerino also reported on the Lake Tapps Task Force Committee. Mayor Lewis reported that he and Councilmember Borden attended a Growth Management Council (GMC) meeting at which Mayor Lewis gave a presentation related to designating the City of Auburn as an urban center. The GMC approved forwarding the recommendation to designate the City of Auburn as an urban center to the King County Council for final adoption. Page 4 City of Auburn Council Meeting Minutes June 2, 2003 Councilmember Borden reported that the urban separation agreement negotiations with King County with regard to the Lea Hill area and the location of the urban separation went unchallenged. Mayor Lewis noted that the Auburn City Council vision map is on display in the Council Chambers. Councilmember Singer reported that the Sunset Park dedication was well attended. The skateboard area of the park has been very popular. Top Foods, Starbucks, and Subway donated the food for the dedication. Councilmember Singer commended staff for their presentations at the May 30, 2003 Council Retreat. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes 1. Minutes of the May 19, 2003 regular City Council meeting. B. Vouchers F4.9.2, F4.9.5 1. Claims Claims check numbers 320983 through 321449 in the amount of $1,475,829.95 and dated June 2, 2003. 2. Payroll Payroll check numbers 504308 to 504466 in the amount of $286,797.56 and electronic deposit transmissions in the amount of $875,586.59 for a grand total of $1,162,384.15 for the pay period covering May 15, 2003 to May 28, 2003. C. Surplus Property F4.6.1 1. Finance Department City Council to authorize the surplus and disposal of the following equipment: DPX Genesis Platemaker, COA Asset number 0011400277 Page 5 City of Auburn Council Meeting Minutes June 2, 2003 2. Planning Department City Council to authorize the surplus and disposal of the following property: 28 each — 4 foot ceiling light fixtures 3. Police Department City Council to authorize the surplus and disposal of the following property and equipment: 1991 HONDA TRX300FW #MC5HM1 Generator with light stand #6270701AQ0186 GP Medium Tent D. Contract Administration 1. Public Works Project Number C21 OA 04.9.1 C21 OA City Council approve Change Order No. 2 in the amount of $31,580.00 to Contract Number 02-19 with Doolittle Construction Co., Inc. for work on Project Number C210A, Pavement Preservation — Non -classified Streets (Chip Seal Program). 2. Public Works Project Number MS755 04.11.1 MS 755 City Council approve Change Order No. 1 in the amount of $36,481.02 and Change Order No. 2 in the amount of $25,000.00 to Contract Number 03-02 with Holt Drilling Inc. for work on Project Number MS 755, Well Nos. 2 and 4 Investigation and Rehabilitation. 3. Public Works Proiect Number C1005 04.6.3 C1005 City Council approve Final Pay Estimate No. 9 for Contract Number 01-09 with Rodarte Construction Co. Inc., and accept construction of Project Number C1005, 2002 Sewer Replacement Program. Councilmember Barber moved and Councilmember Wagner seconded to approve the consent items. MOTION CARRIED UNANIMOUSLY. 6-0. Page 6 City of Auburn Council Meeting Minutes June 2, 2003 VI. UNFINISHED BUSINESS There was no unfinished business. VII. NEW BUSINESS Councilmember Barber moved and Councilmember Wagner seconded to appoint Councilmember Singer as Mayor Pro Tem as of June 16, 2003. Councilmember Wagner pointed out that a Mayor Pro Tem is not required to serve as chair on Council committees but may opt do so. MOTION CARRIED UNANIMOUSLY. 6-0. Mayor Lewis thanked Councilmember Barber for her years of service as Mayor Pro Tem and congratulated Councilmember Singer on her appointment to Mayor Pro Tem. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 5764 F5.2.15, 04.9.1 PR 529 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 5436 by authorizing the Mayor to sign a Local Agency Supplemental Agreement between the City and the Washington State Department of Transportation, approving Federal TEA -21 Funds to prepare and implement the SR18/C Street SW Ramp Modifications/3rd Street SW Grade Separation Project, PR 529 Councilmember Wagner moved and Councilmember Cerino seconded to introduce and adopt Ordinance No. 5764. MOTION CARRIED UNANIMOUSLY. 6-0. 2. Ordinance No. 5765 05.3 An Ordinance of the City of Auburn, Washington, amending Section 3.68.040(H) of the Auburn City Code, regarding the City's low income fee policy for parks and recreation programs Page 7 City of Auburn Council Meeting Minutes June 2, 2003 Ordinance No. 5765 was removed from the agenda at the request of the Planning and Community Development Committee. B. Resolutions 1. Resolution No. 3614 04.11 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an Emergency Water System Intertie Agreement between the City of Auburn and King County Water District No. 111 Councilmember Wagner moved and Councilmember Cerino seconded to adopt Resolution No. 3614. MOTION CARRIED UNANIMOUSLY. 6-0. 2. Resolution No. 3615 F5.3 A Resolution of the City Council of the City of Auburn, Washington, accepting the appropriation of Ten Thousand Eighty and no/100s Dollars in grant funds from the Cultural Development Authority of King County, (the CDA), and authorizing the Mayor and City Clerk to execute the contract with the CDA on behalf of the City and the Auburn Arts Commission Councilmember Borden moved and Councilmember Singer seconded to adopt Resolution No. 3615. MOTION CARRIED UNANIMOUSLY. 6-0. IX. MAYOR'S REPORT A. Executive Session No executive session was held. Page 8 City of Auburn Council Meeting Minutes June 2, 2003 X. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 7:57 PM. APPROVED THE DAY OF JUNE, 2003. Peter B. Lewis, Mayor Cathy Richardson, Deputy City Clerk Page 9 City of Auburn Council Meeting Minutes June 2, 2003 Page 10