HomeMy WebLinkAbout07-07-2003 ITEM V-A-2SPECIAL CITY OF AUBURN CITY COUNCIL RETREAT
MAY 30, 2003
2003 BUDGET AND BUDGET PROCESS
Minutes
I. CALL TO ORDER
Mayor Peter B. Lewis called the meeting to order at 8:07 AM at the Comfort Inn
located at 1 — 16th Street NE, Auburn, Washington. Mayor Lewis and the
following Councilmembers were present: Fred Poe, Stacey Brothers, Jeanne
Barber, Sue Singer, Gene Cerino, and Rich Wagner. Councilmember Trish
Borden arrived at 8:10 AM.
Staff members present included: Fire Chief Bob Johnson, Planning and
Community Development Director Paul Krauss, Executive Assistant Duanna
Richards, Police Chief Jim Kelly, Assistant Police Chief Bob Lee, Public Works
Director Dennis Dowdy, Assistant Fire Chief Russ Vandver, Human Resources
Director Brenda Heineman, Finance Director Shelley Coleman, Parks and
Recreation Director Daryl Faber, City Attorney Daniel B. Heid, and Deputy City
Clerk Cathy Richardson.
Also present: Bill Peloza, Lynn Norman, and Administrative Intern Scott
Thompson.
Facilitating the meeting was Greg Prothman of Prothman Company.
Mayor Lewis reviewed the 2002 City Council retreat relating to the budget
process. Mayor Lewis explained that the purpose of this meeting is to determine
Council priorities for 2004.
II. REVIEW AND REVISE RETREAT GOALS
Mr. Prothman reviewed the 2002 exercise implemented to determine Council's
vision for the Auburn community. Mr. Prothman referred to a map depicting
Council's priority projects determined during the 2002 exercise. Mr. Prothman
explained that the purpose of this meeting is to allow Council more control and
opportunity with regard to priorities for the 2004 budget and to request staff to
determine possible funding sources for those projects. Mr. Prothman reviewed
personnel costs and city services funded by the general fund.
Mr. Prothman distributed an agenda packet, which included City departments
2004 work program goals and major milestones related to Council's vision. The
contents were comprised of projects, the lead department, estimated project
City of Auburn Council Meeting Minutes May 30, 2003
costs, funding sources, other agencies involved, and estimated project
completion.
Councilmembers determined that the following projects should be added to the
project list:
• Pavement Preservation
• Sidewalk Connection Key Corridor
• Sidewalk Preservation
Mr. Prothman stated that development of a work program is the first step in the
budgeting process as it provides guidance to staff in developing a budget and a
work program.
Finance Director Coleman distributed a 2004 budget calendar and reviewed
completion dates for the various steps in the budget process. Director Coleman
indicated that she anticipates presenting midyear budget adjustments at the June
16, 2003 City Council meeting, the 2004 Preliminary Budget by October 24,
2003, and the final 2004 Budget on December 1, 2003.
Department Directors reviewed the following 2004 Work Program projects and
goals:
Planning and Community Development Director Paul Krauss:
• "I" Street Shopping Center
• Public Safety Building/Private Developer Option
• Restore Mill Creek
• Continue Downtown Revitalization Efforts/Parking
• Multi Family Tax Abatement Ordinance
• Annexations
• Comprehensive Plan Update
• Permit Streamlining
• 21St Century Grant
• Revitalization of Terminal Park and Other Neighborhood Plans
• Abatement of Chronic Neglect and Abuse of Children
• Downtown Design Guidelines
• Economic Development Internet Page to serve as City Gateway
• Developable Land and Available Commercial Space Inventory
• Develop a City Business Plan or Economic Development Strategic Action
Plan
Councilmembers discussed various alternatives for a Public Safety facility,
including the possible purchase and renovation of the Massey Building located
on East Main Street.
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City of Auburn Council Meeting Minutes May 30, 2003
At 9:35 AM, Council recessed for fifteen minutes.
Councilmember Borden inquired how many years the proposed public safety
building would serve Auburn.
Director Krauss stated that the space needs study completed a couple of years
ago indicated that full population development for Auburn is approximately
75,000 to 80,000 citizens. There is sufficient space in the Massey building to
meet the needs of a population of that size.
Director Krauss continued reviewing the following 2004 Work Program projects
and goals:
• Develop Biannual Forum
• City Gateways
• Add Maps to the Internet
• Branding Partnership
• Advertising/Marketing
• Restaurant Recruitment
• Annual Service Club/Religious Community Summit
• Consolidated Plan Update
• GIS / Arc View Availability of Census Date
• Low Impact Development
• Master Sign Plan
Public Works Director Dennis Dowdy:
• Downtown Drainage
• Downtown Lighting
• Pedestrian Friendly
• Storm Water Quality and Detention
• Downtown to Interurban Trail
• Nonmotorized Trail Transit Station to 15th Street SW
• Nonmotorized Trail from Transit Station to Future Crossing of "A" Street
SE at White River Bridge
• Nonmotorized Trail from Interurban to Ellingson Road
• Mill Creek Corridor Plan/Lake
• White Lake Restoration
• SR 164 Link Road / Capacity Improvements
• SR 167 / SR 18 Interchange
• SR 18 Hill Climbing Lanes
• "I" Street Corridor
• "A" Street NW Transit to 14th Street NW
• Trail System
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City of Auburn Council Meeting Minutes May 30, 2003
• Terminal Park
• Kersey Way Nonmotorized Trail
• "M" Street Grade Separation
• "M" Street NE — East Main to 8t" Street
At 10:50 AM, Council recessed for ten minutes.
Fire Chief Bob Johnson:
• New / Relocated Fire Stations
Councilmembers discussed concerns related to response times for emergency
services in the south Auburn and Lea Hill areas.
Police Chief Jim Kelly:
• Municipal Court / Police Building
• Detention Facility
• Police and Fire Training Facility / Shooting Range
Chief Kelly reported that Mayor Lewis is working with other jurisdictions to put an
administrative advisory group into place to deal with issues related to detention
facilities and the lack thereof.
Discussion followed regarding regional and local detention facilities, holding
facilities, and cooperative efforts related to transporting inmates.
Chief Kelly also reviewed a workload analysis on emergency services staff,
which was distributed at the Municipal Services Committee meeting.
Parks and Recreation Director Daryl Faber:
• Golf Clubhouse
• Community Center
• Trail Systems
• Jacobsen Tree Farm
• Tree City USA Program
• Cedar Lanes Park
• West Beverly
• Recreation
Director Faber recommended updating the existing master plan for Les Gove
Park / Community Campus. A Community Center offers opportunities to partner
with other departments and groups with regard to youth programs.
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City of Auburn Council Meeting Minutes May 30, 2003
Mayor Lewis reviewed the present and future economic challenges faced by the
City of Auburn, and also county and state entities. Mayor Lewis stated that staff
and Council need to explore alternatives for the funding for one-time expenses,
recurring expenses and supporting methods of income, possible fee or tax
increases, and possible reductions in levels of service.
It was the consensus of the Council to proceed with the Public Safety facility
project for court and police services.
Councilmember Borden expressed the desire to proceed with the Community
Center facility project.
Councilmember Poe expressed support of proceeding with the Golf Course
Clubhouse project and improvements to State Route (SR)164. Councilmember
Poe recommended a joint meeting with the City of Enumclaw Councilmembers
with regard to SR 164 improvements.
Councilmember Wagner also expressed support of SR 164 improvements and
suggested additional efforts to develop long term planning arrangements with the
Muckleshoot Indian Tribe.
Mayor Lewis reported that a citizens group against SR 164 improvements is
opposed to any improvements to SR 164 and also opposed to any improvements
or development to the plateau area, including safety improvements.
Councilmember Brothers suggested a joint meeting with the Muckleshoot Indian
Tribal Council to discuss long term planning and SR 164 improvements.
III. ADJOURNMENT
There being no further discussion, the meeting adjourned at 12:24 PM.
APPROVED THE DAY OF JULY, 2003.
Peter B. Lewis, Mayor Cathy Richardson, Deputy City Clerk
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