HomeMy WebLinkAboutItem VIII-B-1WASHINGTON
AGENDA BILL APPROVAL FORM
A.qenda Subiect Joint Agreement with Auburn Little League Date:
July 15, 2003
Department: Parks and Attachments: Resolution No. 3624 Budget Impact:
Recreation and Joint Use Agreement
Administrative Recommendation:
City Council adopt Resolution No. 3624.
Back.qround Summary:
Ordinance 5737 authorized the Mayor to execute a contract between and King County Department of
Natural Resources and Parks for the acceptance of grant money to design, develop and maintain a youth
baseball/softball field at GSA Park. As part of the grant process, Resolution 3624 authorizes the Mayor to
sign a Joint Use Agreement with Auburn Little League to collaborate with the City of Auburn on this
project. The City of Auburn Parks and Recreation Department will design, develop and maintain the
facility. The City of Auburn will provide a cash contribution as well as in-kind labor and design. As
partners, the Auburn Little League will provide cash, materials, or volunteer labor equal to the amount
contributed by the City.
The addition of one new youth baseball/softball field will increase the number of practice and game
opportunities for youth in our community. In addition, it will allow us to increase the capacity of an
existing facility.
R-0721-1
A3.16.5
Reviewed by Council & Committees: I Reviewed by Departments & Divisions:
[] Arts Commission COUNCIL COMMITTEES:I [] Building [] M&O
[] Airport [] Finance [] Cemetery [] Mayor
[] Hearing Examiner [] Municipal Serv. [] Finance [] Parks
[] Human Services [] Planning & CD [] Fire [] Planning
[] Park Board [-IPub[ic Works [] Legal [] Police
[] Planning Comm. [] Other [] Public Works [] Human Resources
Action:
Committee Approval: ~--]Yes [~No
Council Approval: [--]Yes l-]No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Borden Staff: Faber
Meeting Date: Item Number: VIII.B.1
AUBUI ',,I, t ORE THAN YOU IMAGINED
RESOLUTION No. 3 6 2 4
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AN AGREEMENT BETWEEN THE CITY OF AUBURN (CITY) AND AUBURN
LITTLE LEAGUE TO DESCRIBE THE JOINT USE OF PROPERTY KNOWN AS
GSA BALLFIELD.
WHEREAS, the City of Auburn has adopted and approved the appropriation of
Fifty Thousand and No/100s Dollars ($50,000.) in Ordinance 5737 for the design,
development, and maintenance of a youth baseball/softball field at GSA Park; and
WHEREAS, the City of Auburn and Auburn Little League have agreed to
collaborate in this project, with Auburn Little League providing cash, materials, and in-
kind labor in the project; and
WHEREAS, this Agreement for Joint Use provides the guidelines by which this
project will be developed;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH
RESOLVES THAT:
Section 1. The Mayor and City Clerk of the City of Auburn are
herewith authorized to execute an agreement with Auburn Little League. A copy of the
Agreement is attached hereto, designated as Exhibit "A", and incorporated by reference
in this Resolution.
Section 2. The Mayor is hereby authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
DATED AND SIGNED this __ day of July, 2003.
Resolution No. 3624
July 9, 2003
Page 1 of 2
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
City Attorney
Resolution No. 3624
July 9, 2003
Page 2 of 2
Joint Use Agreement
City of Auburn and Auburn Little League
This Agreement is entered into between the City of Auburn ("City") and AUBURN
LITTLE LEAGUE ("League") for the purpose of describing the terms and conditions under
which the City and League shall make joint use of the below described property, owned by the
City, commonly knows as GSA BallField located at 1200 C Street SW, Auburn, Washington.
Legal Description:
Parcel #242104-9075
Boundary: Auburn, King County
QSTR: NE-24-21-04
Grid: 0908
The term of this Agreement shall be ten (10) years from the date of execution. Either
party may terminate this Agreement by giving written notice to the other at least one
hundred eighty (180) days prior to the intended effective date of termination. This
Agreement may be renewed and/or extended beyond the date of termination if agreed
upon by both the City and the League.
o
The League shall contribute not less than fourteen thousand three hundred and twenty-
five dollars to the City for construction of the Field, which contribution shall be paid to
the City not later than the 1 st day of July, 2003.
In the event of termination of this agreement by the City within the Agreement term after
the contribution described above has been paid to the City by the League, the City shall
reimburse League in the amount of one hundred nineteen dollars and 38/100 ($119.38)
per month for each month of the of the initial term of this Agreement remaining upon
such termination to compensate the League for the contributions made by League for
construction of the Field by the City.
o
The City may complete at its own costs and expense any capital improvements deemed
necessary by the City. Nothing shall preclude League from contributing additional funds
to the City for development and improvements of the Field, provided that the League will
not make any improvements to the Field without review and written approval of the City.
League shall be entitled to use the Field for league practices, games and tournaments
only, or as otherwise agreed to in writing. The League may authorize those individuals
registered with the League to use the Field for purposes authorized by this Agreement.
Use of the Field at the below identified times shall be without charge by the City. Use of
the field by the City and League is expressly intended for use by youth ages 12 and
under.
Resolution 3624 Exhibit A - Joint Use Agreement
July 9, 2003
Page 1 of 4
o
On or before February 1 of each year during the term of the Agreement, the League shall
submit to the City its request for dates and times for use of the Field. For scheduling
purposes, the following general calendar is agreed upon:
March 1 - March 31
April 1 - June 30
April 1 - June 30
April 1- June 30
July 1 - August 31
September 1 -September 30
October 1 - February 28
Sunday-Saturday
Saturday-Sunday
Two (2) Weekdays
Three (3) Weekdays
Sunday - Saturday
Sunday- Saturday
Sunday-Saturday
Auburn Little League
Auburn Little League
Auburn Little League
City of Auburn
City of Auburn
Auburn Little League
Field Closed
During the term of this Agreement, the City shall have the right of entry to the Field for
the purpose of development and maintenance on the Field. To the extent possible, the
work upon the Field shall be performed in such a manner as to reduce interruptions and
interference with scheduled League operations. The City shall provide the League with a
schedule for performance of onsite work to be performed by the City, and shall update
the schedule as necessary.
Turf areas, irrigation, fencing and all other Field amenities shall be maintained by the
City at a level which is consistent with other City owned athletic facilities.
10.
The City, or its designee, shall be entitled to use motorized vehicles to provide field
maintenance, including field preparation, striping, fertilization, and other services
performed by the City. No other parties, including the League shall be authorized to use
motorized vehicles to provide field maintenance, other than with the express prior written
consent of the City. The League shall be authorized to perform certain tasks of field
maintenance by non-motorized means including field preparation.
11.
The City and League agree to exercise best efforts to develop such additional joint
operation and maintenance agreements as is needed and as evolving circumstances may
dictate, and in that regard, the parties agree to meet and confer as to maintenance and
operations, by meetings between the City Park and Recreation Director, or designee and
the President of Auburn Little League, or designee, on at least a semi-annual basis, either
party being entitled to call such a meeting.
12. The League agrees to hold the City harmless and indemnify and defend the City against
any and all claims or liability for injury or damage to any person or property and costs
incidental thereto to the extent permitted by law for any liability stemming from the
negligence of the League in the use and occupancy of the Field for League sponsored or
controlled activities to the extent such damage is not attributable in whole or part to some
act or omission of the City. The City agrees to hold the League harmless and indemnify
and defend the League against any and all claims or liability for injury or damage to any
person or property and costs incidental thereto to the extent caused by the negligence of
the City in the use and occupancy of the Field for City sponsored or controlled activities
to the extent such damage is not attributable in whole or part to some act or omission of
the League.
Resolution 3624 Exhibit A - Joint Use Agreement
July 9, 2003
Page 2 of 4
13.
14.
15.
16.
The League shall furnish to the City a Policy of Liability Insurance for at least
$1,000,000 naming the City as additionally insured on an annual basis, insuring the
parties for liability arising out of the use or operation of the ballfields provided for herein.
The City and League agree that this Agreement sets forth completely the terms of the
agreement and understanding, that this Agreement supersedes any all prior agreements or
understandings, both oral and written, and that this Agreement cannot be modified
without the express written consent of the City and the League.
No real property interest in the Field is conveyed or conferred to the League by this
Agreement, it being specifically understood by the City and the League that this
Agreement does not create nor vest any interest in or title to the Field in the League.
The City and League have taken action, independent of this Agreement, to budget and to
provide the financing necessary to perform their respective obligations under this
Agreement.
This Agreement and all questions regarding the capacity of the City and League,
execution, validity (or invalidity), and performance of this Agreement, shall be
interpreted, construed and enforced in all respects in accordance with the laws of the
State of Washington.
EXECUTED this __ day of ., 2003.
AUBURN LITTLE LEAGUE
By
CHARLIE FRAMPTON
PRESIDENT
CITY OF AUBURN
By
PETER B. LEWIS
MAYOR
Date
Date
ATTEST:
Resolution 3624 Exhibit A - Joint Use Agreement
July 9, 2003
Page 3 of 4
Danielle E. Daskam
City Clerk
~ CAll tBd~ee~d.
Resolution 3624 Exhibit A - Joint Use Agreement
July 9, 2003
Page 4 of 4