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HomeMy WebLinkAbout09-02-2003 Item III-AWASHINGTON CITY OF AUBURN MUNICIPAL SERVICES COMMITTEE MINUTES August 18, 2003 CALL TO ORDER - 5:00 PM, CONFERENCE ROOM NO. 3 Chair Singer called the meeting to order at 5:00 PM in Conference Room 3 located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Members included: Chair Singer and Member Nancy Backus. Member Brothers was excused from the meeting. Staff members present included: Police Chief Jim Kelly, Fire Chief Bob Johnson, Planning & Community Development Director Paul Krauss, Parks & Recreation Director Daryl Faber, Human Resources/Risk Management Director Brenda Heineman, Finance Director Shelley Coleman, Court and Probation Services Manager Greg Bockh. Other guests in attendance included: Jamelle Garcia from Auburn Flight Service, Bill Peloza and Virginia Haugen. The meeting was tape recorded. Chair Singer thanked Chief Kelly for the assistance provided by Police Department personnel and the Police Explorers at Auburn Good Old Days. II. AGENDA MODIFICATIONS Chair Singer announced several agenda modifications which will be covered under the information/discussion items. III. CONSENT ITEMS A. Approval of Minutes 1. Minutes of the August 4, 2003 Municipal Services Committee Meeting. B. Surplus Property 2. Fire Department City Council to authorize the surplus and disposal of the following equipment no longer of use to the City: 8 lengths — 2.5" #759A, 7510A, A69A, 758A, GSA 34, 37, 38, 39/ 50 foot hose 6 lengths — 1.75" #82 48A, 82-13AA, 86-100, 86-100, 86-106, 773/ 50 foot hose Municipal Services Minutes August 18, 2003 Member Backus moved and Chair Singer seconded to approve the Consent Agenda. MOTION CARREID UNANIMOUSLY. 2-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinances No Ordinances submitted for Committee review B. Resolutions 1. Resolution No. 3631 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement and Easement with Puget Sound Energy for undergrounding electrical utilities. Parks & Recreation Director Daryl Faber reported that Resolution 3631 authorizes PSE an easement to install overhead power lines underground, and to repair and maintain them once construction is complete, at the youth ball field at GSA Park currently under construction. Member Backus moved and Chair Singer seconded to recommend approval of Resolution No. 3631. MOTION CARREID UNANIMOUSLY. 2-0. V. INFORMATION/DISCUSSION ITEMS A. Planning & Community Development Director Paul Krauss discussed the Airport Management Plan, stating the Airport Advisory Committee strongly support Jamelle Garcia's proposal. The conflict of interest issue was raised and addressed. The Committee recommended that the City Attorney move forward with drafting an airport management contract with Mr. Garcia if the City Attorney feels he can adequately address the conflict of interest issue within the contract. B. Human Resources Director Brenda Heineman presented the Committee with a handout on the Treatment Release program and introduced Court and Probation Services Manager Greg Bockh. Director Heineman emphasized the humanitarian aspects of the program, stating that it offers at least the opportunity for offenders to turn their lives around. There is a Page 2 Municipal Services Minutes August 18, 2003 40% recidivism rate with the program as opposed to 60% nationwide. The program has resulted in a great cost savings for the City and is being replicated by other municipalities. C. Chair Singer announced that Resolution No. 3631 was mistakenly placed on the agenda for the Finance Committee and is added as a discussion item on tonight's agenda. Finance Director Shelley Coleman reported that Resolution No. 3631 is an agreement between the City of Auburn and American Funeral and Cemetery Trust services for the purpose of administering and managing client funds paid to the City pursuant to pre -arrangement sales contracts for collective investment in a master trust. An example of pre -need services may include the vault land liner, the opening, the closing and/or headstone. Director Coleman brought up that Item (9) Insurance had been questioned, but stated the program is basically low risk, and the liability limit ($100,000) was found to be adequate. American Funeral and Cemetery Trust Services has clean audits and operates in both Oregon and Washington. The Committee requested that the Resolution be on the next Committee meeting agenda for recommendation to the Council. D. Chair Singer reported on the Plaza remodel and that three candidates were interviewed, with Susan Black and Associates, SBA, being a clear favorite. Funds in the amount of $200,000 have been set aside for the project. Depending on the nature of the renovation, it is possible some grants may become available. There are many unknown factors which will affect the actual cost of the project, poor drainage for example, and it is likely to be accomplished in stages. It has also become a safety issue, as portions of the plaza are in very poor condition. Estimated completion is the summer of 2004. E. Brenda Heineman discussed the "Connections" program — improving customer service utilizing a positive attitude, defining our culture and what our values are. The three "C's" of the program are City Service, Customer Service, Care in Service. A video production has been created which outlines the program, and there will be training for all city employees. The program will begin in September. F. Chair Singer inquired about the procedure for procuring the use of the radar trailer. Chief Kelly said that a request should either go through him or Commander Hirman. The APD volunteers will then get the trailer placed. There are security requirements for the equipment. Page 3 Municipal Services Minutes VI. ADJOURNMENT: August 18, 2003 With no further business, the meeting adjourned at 5:45 P.M. Approved this day of September 2003. Sue Singer, Chair Page 4 Prepared by: Sara Shao-McVay Police Department Secretary Investigations/Prof Standards