HomeMy WebLinkAbout09-02-2003 Item III-AWASHINGTON
CITY OF AUBURN
MUNICIPAL SERVICES COMMITTEE
MINUTES
August 18, 2003
CALL TO ORDER - 5:00 PM, CONFERENCE ROOM NO. 3
Chair Singer called the meeting to order at 5:00 PM in Conference Room 3
located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn.
Members included: Chair Singer and Member Nancy Backus. Member Brothers
was excused from the meeting. Staff members present included: Police Chief
Jim Kelly, Fire Chief Bob Johnson, Planning & Community Development Director
Paul Krauss, Parks & Recreation Director Daryl Faber, Human Resources/Risk
Management Director Brenda Heineman, Finance Director Shelley Coleman,
Court and Probation Services Manager Greg Bockh. Other guests in attendance
included: Jamelle Garcia from Auburn Flight Service, Bill Peloza and Virginia
Haugen. The meeting was tape recorded.
Chair Singer thanked Chief Kelly for the assistance provided by Police
Department personnel and the Police Explorers at Auburn Good Old Days.
II. AGENDA MODIFICATIONS
Chair Singer announced several agenda modifications which will be covered
under the information/discussion items.
III. CONSENT ITEMS
A. Approval of Minutes
1. Minutes of the August 4, 2003 Municipal Services Committee
Meeting.
B. Surplus Property
2. Fire Department
City Council to authorize the surplus and disposal of the following
equipment no longer of use to the City:
8 lengths — 2.5" #759A, 7510A, A69A, 758A, GSA 34, 37, 38, 39/ 50 foot hose
6 lengths — 1.75" #82 48A, 82-13AA, 86-100, 86-100, 86-106, 773/ 50 foot hose
Municipal Services Minutes
August 18, 2003
Member Backus moved and Chair Singer seconded to approve the
Consent Agenda.
MOTION CARREID UNANIMOUSLY. 2-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinances
No Ordinances submitted for Committee review
B. Resolutions
1. Resolution No. 3631
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an Agreement and
Easement with Puget Sound Energy for undergrounding electrical
utilities.
Parks & Recreation Director Daryl Faber reported that Resolution
3631 authorizes PSE an easement to install overhead power lines
underground, and to repair and maintain them once construction is
complete, at the youth ball field at GSA Park currently under
construction.
Member Backus moved and Chair Singer seconded to recommend
approval of Resolution No. 3631.
MOTION CARREID UNANIMOUSLY. 2-0.
V. INFORMATION/DISCUSSION ITEMS
A. Planning & Community Development Director Paul Krauss discussed the
Airport Management Plan, stating the Airport Advisory Committee strongly
support Jamelle Garcia's proposal. The conflict of interest issue was
raised and addressed.
The Committee recommended that the City Attorney move forward with
drafting an airport management contract with Mr. Garcia if the City
Attorney feels he can adequately address the conflict of interest issue
within the contract.
B. Human Resources Director Brenda Heineman presented the Committee
with a handout on the Treatment Release program and introduced Court
and Probation Services Manager Greg Bockh. Director Heineman
emphasized the humanitarian aspects of the program, stating that it offers
at least the opportunity for offenders to turn their lives around. There is a
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Municipal Services Minutes
August 18, 2003
40% recidivism rate with the program as opposed to 60% nationwide. The
program has resulted in a great cost savings for the City and is being
replicated by other municipalities.
C. Chair Singer announced that Resolution No. 3631 was mistakenly placed
on the agenda for the Finance Committee and is added as a discussion
item on tonight's agenda.
Finance Director Shelley Coleman reported that Resolution No. 3631 is an
agreement between the City of Auburn and American Funeral and
Cemetery Trust services for the purpose of administering and managing
client funds paid to the City pursuant to pre -arrangement sales contracts
for collective investment in a master trust. An example of pre -need
services may include the vault land liner, the opening, the closing and/or
headstone.
Director Coleman brought up that Item (9) Insurance had been
questioned, but stated the program is basically low risk, and the liability
limit ($100,000) was found to be adequate. American Funeral and
Cemetery Trust Services has clean audits and operates in both Oregon
and Washington.
The Committee requested that the Resolution be on the next Committee
meeting agenda for recommendation to the Council.
D. Chair Singer reported on the Plaza remodel and that three candidates
were interviewed, with Susan Black and Associates, SBA, being a clear
favorite. Funds in the amount of $200,000 have been set aside for the
project. Depending on the nature of the renovation, it is possible some
grants may become available. There are many unknown factors which will
affect the actual cost of the project, poor drainage for example, and it is
likely to be accomplished in stages. It has also become a safety issue, as
portions of the plaza are in very poor condition. Estimated completion is
the summer of 2004.
E. Brenda Heineman discussed the "Connections" program — improving
customer service utilizing a positive attitude, defining our culture and what
our values are. The three "C's" of the program are City Service, Customer
Service, Care in Service. A video production has been created which
outlines the program, and there will be training for all city employees. The
program will begin in September.
F. Chair Singer inquired about the procedure for procuring the use of the
radar trailer. Chief Kelly said that a request should either go through him
or Commander Hirman. The APD volunteers will then get the trailer
placed. There are security requirements for the equipment.
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Municipal Services Minutes
VI. ADJOURNMENT:
August 18, 2003
With no further business, the meeting adjourned at 5:45 P.M.
Approved this day of September 2003.
Sue Singer, Chair
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Prepared by: Sara Shao-McVay
Police Department Secretary
Investigations/Prof Standards