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HomeMy WebLinkAbout09-15-2003 Item III-A.pdfWASHINGTON CITY OF AUBURN MUNICIPAL SERVICES COMMITTEE MINUTES September 2, 2003 CALL TO ORDER - 5:00 PM, CONFERENCE ROOM NO. 3 Chair Singer called the meeting to order at 5:00 PM in Conference Room 3 located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn, WA. Members included: Chair Sue Singer and Vice Chair Rich Wagner, Member Stacey Brothers and Mayor Pete Lewis. Staff members present included: Police Chief Jim Kelly, Fire Chief Bob Johnson, Planning & Community Development Director Paul Krauss, Finance Director Shelley Coleman, Parks & Recreation Planning and Development Manager Dan Scamporlina, Cemetery Coordinator Arnie Galli, Planner Shirley Aird. Other guests in attendance included: Bill Peloza. The meeting was tape recorded. II. AGENDA MODIFICATIONS There were no agenda modifications. III. CONSENT ITEMS Approval of Minutes Minutes of the August 18, 2003 Municipal Services Committee Meeting. Vice Chair Wagner moved and Member Brothers seconded to approve the Consent Agenda. MOTION CARREID UNANIMOUSLY. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinances There were no Ordinances submitted for Committee review B. Resolutions There were no Resolutions submitted for Committee review. Municipal Services Minutes V. INFORMATION/DISCUSSION ITEMS A. Cemetery Pre -Need Agreement September 2, 2003 Finance Director Shelley Coleman submitted a memorandum and attachments to the Committee for clarification of questions raised at the last meeting. In her memo she stated that American Funeral & Cemetery Trust (AFCTS) collects a 1.97% management fee off of the earnings only. If there are no earnings, they do not get paid. Earnings on the trust have ranged from 2.7% to 8.2% over the past 18 months, due to their "ladder" method of investing. She also clarified that AFCTS has 20 clients in Washington (listed on attachment B). AFCTS is located in 16 states and serves 250 funeral homes and 50 cemeteries. She noted that Attachment C is a Key Bank Account Statement (July 1, 2003 — July 31, 2003) reflecting a market value of $9,327,526.67. Member Brothers asked how long AFCTS has been in business and Director Coleman advised they have been in business since 1993. In response to a question raised by Councilmember Backus at the last meeting, Director Coleman reported that earnings on the trust are reported by providing 1099's to all participants at year-end, with interest earned. Cemetery Coordinator Arnie Galli distributed fee schedules for services presently offered at Mountain View Cemetery. Mr. Galli reported that at present funeral homes provide plans that only cover burial costs. So far this year, there have been 60 inquiries about what plan the cemetery offers. It is anticipated there would be 50-75 inquiries and/or purchases if the cemetery does offer a plan. He noted that payment is usually within 24 hours. Chair Singer inquired about the next step. Director Coleman requested that this item be recommend by the Municipal Services Committee for approval of the City Council. The Committee concurred. B. CDBG Funding Recommendations, 2004. Planner Shirley Aird submitted a memorandum, along with several attachments to the Committee. The memorandum outlines the requirements for funding. The project of focus is to replace the outdated and leaking wading pool at Les Gove Park with a more water -wise and interactive spray pool. The recommendation to City Council is funding at $100,000, with the remaining $65,000 of the $165,000 estimated cost coming from other sources. A suggestion was made to look into water conservation funds, because of the condition of the present pool. The Rotary Club has expressed an interest in contributing. Ms. Aird advised the Committee that there is a video of existing pools if interested. Page 2 Municipal Services Minutes September 2, 2003 One of the attachments to the Aird's memo was a survey that collected answers to specific questions and miscellaneous comments from the public. Responses indicate that this project would be a welcomed one. Parks & Recreation Planning and Development Dan Scamporlina provided illustrations of similar pools already constructed and noted that there was definitely room for expansion at the present site. The issue of vulnerability to vandalism was raised and Mr. Scamporlina said the pools have been designed with that in mind and assured them that what they are looking at should be relatively safe from vandalism. Ms. Aird stated that the Action Plan will be drafted and released for a 45 - day public review period by September 9, 2003. During that time the City Council will hold a public hearing on the Action Plan, before submitting it to HUD for final approval the first week of November. VI. ADJOURNMENT: With no further business, the meeting adjourned at 5:30 P.M. Approved this day of September, 2003. Sue Singer, Chair Prepared by: Sara Shao-McVay Police Department Secretary Investigations/Professional Standards Page 3