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HomeMy WebLinkAbout09-15-2003 Item III-C.pdfWASHINGTON CALL TO ORDER CITY OF AUBURN PUBLIC WORKS COMMITTEE September 8, 2003 MINUTES The meeting was called to order at 5:30 p.m. Those in attendance were Mayor Pete Lewis, Committee Chairman Rich Wagner, Council/Committee member Gene Cerino, and Councilmember Nancy Backus, who was substituting for Council/Committee member Fred Poe, whose absence was excused. Staff in attendance were Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Assistant Project Engineer Brian Coleman, Maintenance and Operations Manager Fred Sears, Finance Director Shelley Coleman, Planning Director Paul Krauss, and Secretary Lorna Dahlke. Guests in attendance were Bill Diamond, Julie Thompson, Robert Thompson, Tim Diamond, Marcella Nielsen, and Bill Peloza. II. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Councilmember Cerino, seconded by Councilmember Backus, that the Committee approve the Public Works Committee minutes for August 28, 2003, as submitted. Motion carried. B. AWARD CONTRACT 03-03, PROJECT NO. C304A, K ST SE STORM IMPROVEMENTS, TO SCOTTY'S GENERAL CONSTRUCTION ON THEIR LOW BID OF $249,858.00 PLUS WSST OF $21,987.50 FOR A TOTAL CONTRACT PRICE OF $271,845.50 It was moved by Councilmember Cerino, seconded by Councilmember Backus, that the Committee recommend Council award Contract No. 03-03 to Scotty's General Construction. Motion carried. III. ISSUES A. RESOLUTION NO. 3637, TURNOUT CONSTRUCTION AGREEMENT WITH CITY OF TACOMA WATER DIVISION It was moved by Councilmember Cerino, seconded by Councilmember Backus, that the Committee recommend Council adopt Resolution No. 3637. Motion carried. B. RESOLUTION NO. 3639, PAYBACK AGREEMENT #92, MOORE SANITARY SEWER EXTENSION It was moved by Councilmember Cerino, seconded by Councilmember Backus, that the Committee recommend Council adopt Resolution No. 3639. Motion carried. Public Works Committee Minutes September 8, 2003 C. RESOLUTION NO. 3640, AUTHORIZING THE MAYOR TO EXECUTE A SETTLEMENT AGREEMENT & RELEASE WITH CHEVRONTEXACO CORPORATION AND ACCEPT FUNDS FROM THEM FOR COST INCURRED IN THE CLEANUP OF THE CONTAMINATION FROM THE UNDERGROUND STORAGE TANKS ON THE 3RD STREET SW GRADE SEPARATION PROJECT (PR 529) It was moved by Councilmember Cerino, seconded by Councilmember Backus, that the Committee recommend Council adopt Resolution No. 3640. Motion carried. IV. DISCUSSION AND INFORMATION A. DRIVEWAY PERMIT FOR BIBLE CHAPEL ACCESS TO `S' STREET SE A request by Bible Chapel to remove a barricade and install a locked gate in order to provide driveway access onto S Street SE was discussed at the Committee meeting on July 14, 2003. During the meeting it was represented by Pastor Britt that the gate would be open following church service on Sunday mornings only. If the Chapel requested the gate be open on a more frequent basis, the Chapel would have to renegotiate with the City at that time. Pastor Britt informed the Committee at the July 14th meeting, that there was little disagreement from local residents. However, since the meeting, a number of residents in the area signed a petition in opposition to the plan, and the decision to grant permission to remove the barricade was placed on hold to allow time for the Committee to hear the concerns of the residents along S Street SE. Several residents from the potentially affected community were in attendance to express their concerns. Residents in the area monitored car traffic exiting onto R Street SE following the Sunday morning service and noted that there were no lines of cars held up in the parking lot. If there are no current issues with cars exiting, residents are concerned that the Bible Chapel is expecting to expand. Residents questioned whether the Bible Chapel could add another entrance onto R Street. Engineer Selle said the City has not received any request from Bible Chapel for a second entrance and the City would probably not be in favor of it, but would rather have any congestion occur on the private property rather than on the city streets. Residents also voiced concerns about safety on S Street SE, which is a narrow older street without gutters or sidewalks. Further, if the gate is closed, drivers would be backing out of the dead end street creating a further traffic hazard. Chair Wagner shared the concern of residents that if the gate is open at only specific limited times, inadvertent drivers may think it is open on a more frequent basis, and they will drive to the end of S Street SE, realize it is not open, be unable to turn around, and would then need to back up along S Street SE. Chair Wagner said he was inclined to not allow the barricade to be removed. The Committee concurred. Page 2 Public Works Committee Minutes September 8, 2003 B. 2004 WATER UTILITY PRELIMINARY BUDGET Engineer Huskey reported a revision to the presented budget with the addition of improvements of $110,000 for blow -off installation on dead-end mains, which would allow the flushing of several mains that couldn't be flushed previously. The Committee inquired about the schedule for design and construction of the new Lakeland well, which is not anticipated for construction in 2004 until after the peak summer season. Engineer Selle reported that without a new well coming on line prior to the summer season 2004, staff was working on alternative strategies in the event there is another dry year in 2004, including water conservation to begin earlier, monitoring of well water levels, obtaining a temporary pump for Well 5b, and the agreement to purchase water from Bonney Lake. Additional modeling will be completed this year, and staff anticipates engaging a consultant early next year to begin design. Lakeland Zone 5 does not have storage capacity and would require additional study of alternative strategies and pre -design work in 2004. It is expected that a permanent pump would be on line for the 2005 peak demand summer season. C. 2004 SANITARY SEWER UTILITY PRELIMINARY BUDGET Engineer Huskey updated the Committee regarding the Muckleshoot Indian Tribe agreement for sanitary sewer service. It is hoped the agreement will be completed by the end of the year. Chair Wagner said the City should build part of it, but keep in mind that ultimately the Tribe will need additional capacity. However, the ultimate capacity is what determines the pipe size of anything the City builds now. Chair Wagner stated that negotiations should proceed and not be held up. The Tribe is also applying for King County component agency status, and that a decision on that application is also holding up negotiations, as well as the decision on the size of pipe. D. 2004 STORM UTILITY PRELIMINARY BUDGET The Committee had limited discussion on the project list. E. 2004 ARTERIAL STREET FUND PRELIMINARY BUDGET The Committee had limited discussion on the proposed budget. F. 2004 STREET MAINTENANCE PRELIMINARY BUDGET As an enhancement to the proposed Public Safety Building at 340 E. Main Street, an adjustment to the Street Maintenance Budget of about $250,000 may be necessary to fund the construction of "D" Street SE adjacent to the site. The work would include new curb, gutter and sidewalk on both sides, under -grounding of power, new street lights, and the replacement of the pavement along the frontage of the development. Funding of the improvements could be considered at the time the agreement to construct the Public Safety Building is presented to Council for approval. G. 2004 ENGINEERING PRELIMINARY BUDGET The Committee had no questions regarding the Engineering preliminary budget. Page 3 Public Works Committee Minutes September 8, 2003 H. STATUS OF AWARD OF PROJECT NO. C302A, WEST VALLEY HIGHWAY RECONSTRUCTION PROJECT Engineer Gaub reported that the project was awarded to ICON Materials, with a bid of $581,804.50, which was below the estimated $855,698.00. The Notice to Proceed was expected to be issued to ICON the week of September 15, 2003. CITY -INITIATED STREET VACATIONS Engineer Selle discussed with the Committee the need for the City to initiate street vacations as necessary to address those segments of public right-of-way Typically, street vacations are generated by abutting property owners, who are required to pay a $250 application fee, acquire a signed petition from 2/3 of the abutting property owners, and pay for a professional surveyor to draft a legal description of the property to be vacated. For a City -initiated street vacation, the application fee and petition would not be required and the City would take on the responsibility for any required survey work The Committee agreed that City could initiate street vacations, upon Committee concurrence, for those segments of right-of-way that appear to have little public benefit and which create maintenance problems for the Street Division and that are not for the direct benefit of abutting property owners. T -MOBILE REQUEST TO INSTALL ANTENNAE ON CITY WATER TANK T -Mobile is proposing to install six antennas, which would hang from the railing around the Lakeland water tank. The City would move the gate to allow access for T -Mobile to their control pad only in a separate fenced area on the property. Access to the antennas would require a city escort. The proposed agreement is that T -Mobile will pay the City $12,000 in rental fees per year, with a five year term, which can be renewed 5 times, and a 3 Y2% increase per year or the Consumer Price Index, whichever is greater. The Committee agreed with the approval of the T -Mobile request and agreement as stated. K. ANNEXATIONS AND BUDGET ADVISORY TASK FORCE RECOMMENDATIONS — CITY POSITION Director Krauss updated the Committee on the King County Budget Advisory Task Force, which had no representation from local government. In the Board's findings, it recognized the $41 million a year suburban subsidy, and the high levels of service in rural areas and potential annexation areas. It recommended that King County should encourage cities to accept potential annexation areas, relieving the County of the financial burden of those areas, in a similar way that the County resolved the parks and pools issues. Director Krauss said that King County has offered a total of $10 million dollars to all of the suburban cities combined as an incentive to annex, which does not begin to cover the true costs that cities will accrue by the annexations. There is a kick off meeting September 17, 2003, in Renton between King County and the cities Page 4 Public Works Committee Minutes September 8, 2003 to try to come up with a uniform response to this County proposal. The cities are willing to annex, but financial dynamics have gotten worse, not better, and the County has made it difficult by paying for service the rural areas don't deserve. If they are already getting services they want, there is no incentive for them to annex to the cities. The City is working on annexing a piece of Lea Hill, from the south end of 312th road right-of- way to the Kent watershed, and the watershed. The City is not requiring stipulations regarding Kent selling the property, developing it, conducting SEPA, or applications for development, as long as REET taxes, construction sales tax, and impact fees come to Auburn. L. CAPITAL PROJECT STATUS REPORT Referring to Item No. 3, the Auburn Transit Station, Engineer Gaub said that a second contract is being completed to complete tenant improvements to four of the remaining rental spaces. This will allow these spaces to be readily available to any potential tenants. This would leave one larger space remaining for future development. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 6:55 p.m. Ferri -owe Submitted by Lorna Dahlke, Public Works Secretary. Approved by the Public Works Committee on File: 17 (17.2) REF. H:\PWCAgendaMinutes\090803Minutes Page 5