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Home My WebLink About10-20-2003 Item III-AWASHINGTON MUNICIPAL SERVICES COMMITTEE MINUTES October 6, 2003 CALL TO ORDER - 5:00 PM, CONFERENCE ROOM NO. 3 Chair Sue Singer called the meeting to order at 5:00 PM in Conference Room 3 located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn. Members included: Chair Singer, Vice Chair Rich Wagner, Member Stacey Brothers and Mayor Pete Lewis. Staff members present included: Police Chief Jim Kelly, Assistant Police Chief Bob Lee, Fire Chief Bob Johnson, Finance Director Shelley Coleman, Planning & Community Development Director Paul Krauss, Solid Waste Supervisor Sharon Conroy, City Attorney Dan Heid, Golf Course Greens Superintendent Kevin Van, Cemetery Office Assistant Lois Almeda, Parks Planning & Development Manager Dan Scamporlina, Public Works Director Dennis Dowdy, Sewer Utility Engineer Jeff Roscoe and Project Engineer Scott Nutter. Other guests in attendance included: Lynn Norman and Bill Peloza. The meeting was tape recorded. II. AGENDA MODIFICATIONS There were no agenda modifications. III. CONSENT ITEMS A. Approval of Minutes Minutes of the September 15, 2003 Municipal Services Committee meeting. B. Surplus Property 1. Police Department City Council to authorize the surplus and disposal of the following equipment no longer of use to the City: 1 Cannondale Mountain Bike, blue, no Serial or City ID number 1 Trek Mountain Bike, City ID #001 21 00 261 C. Local Law Enforcement Block Grant City Council award Small Works Contract 03-03, Project Number C304A, X' Street SE Storm Improvements, to Scotty's General Construction on their low bid of $249,858.00 plus WA state sales tax of $21,987.50 for a Municipal Services Minutes October 6, 2003 total contract price of $271,845 to pay for overtime costs of officers associated with the Community Oriented Policing Program. Vice Chair Wagner moved and Member Brothers seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 3-0. IV. ORDINANCES AND RESOLUTIONS A. Ordinances No Ordinances submitted for Committee review B. Resolutions Resolution No. 3645 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute an interagency agreement between the City and King County relating to the South 277th Street Reconstruction Project, Phase III. Sewer Utility Engineer Jeff Roscoe and Project Engineer Scott Nutter distributed a map that illustrated specific areas of the project that have been previously discussed. Vice Chair Wagner questioned the responsibility of maintaining the actual wetlands. Mr. Roscoe reported that the County would be maintaining for a 13 -year period. Vice Chair Wagner also questioned what the actual size of the property is and how do we know it is a good value? Mr. Nutter pointed out that the property is 2.37 acres in size and that some uplands are being converted to wetlands, hopefully to remain wetlands in perpetuity. The figures came in about $7,000 less that what we were asking. However, the County has agreed to pay $131,972 for'/ half street improvements to the West Valley Highway and to pay for a temporary access road, which makes the transaction fair and equitable for the City. The Easement Acquisition of the 2.37 acres for $192,440 comes from a King County appraisal where $6 per square foot was used for uplands. Vice Chair Wagner moved and Member Brothers seconded to recommend approval of Resolution No. 3645. MOTION CARRIED UNANIMOUSLY. 3-0 Page 2 Municipal Services Minutes V October 6, 2003 2. Resolution No. 3646 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Interlocal Agreement for fire protection between the City of Auburn and the City of Algona. Vice Chair Wagner moved and Member Brothers seconded to recommend approval of Resolution No. 3646. MOTION CARRIED UNANIMOUSLY. 3-0 3. Resolution 3648 City Council to approve Resolution No. 3648 which approves Amendment No. 1 to Resolution No. 3599 adopted May 19, 2003. Member Brothers moved and Vice Chair Wagner seconded to recommend approval of Resolution No. 3648. MOTION CARRIED UNANIMOUSLY. 3-0 INFORMATION/DISCUSSION ITEMS A. Remodel of Restrooms on First Floor City Hall The Committee reviewed the need for compliance with ADA requirements and the costs involved to make the restrooms on the 1St floor accessible to people with disabilities. The Committee recommended that this project move forward. B. Amended Cemetery Pre -need Agreement Finance Director Shelley Coleman called attention to the language in paragraph (6), page 3, which addresses questions raised in the last meeting and also clarified the amount of insurance in question. The Committee recommended that the Agreement move forward to City Council. C. King County 2004 Solid Waste Business Plan & Changes for Algona Transfer Station Solid Waste Supervisor Sharon Conroy presented the 2004 King County Solid Waste Business Plan that was just released. She also announced that the only changes at the Algona transfer station were to increase the hours of operation rather than the decrease we were anticipating. D. Parks and Recreation Department Budget 1. Cemetery Budget Cemetery Office Assistant Lois Almeda reported on the Cemetery Budget. She reported that the transfer in resources is from the endowment fund. Chair Singer asked about the impact of Tahoma Page 3 Municipal Services Minutes October 6, 2003 Cemetery on Mountainview. The impact will be addressed in the Master Plan — a 2004 Work Program Goal. 2. Golf Course Budget Golf Course Greens Superintendent Kevin Van related that the 2004 budget is about the same as the one for 2003. In reference to the 2004 goals, it was suggested that "continue clubhouse feasibility study" be reworded to "complete clubhouse feasibility study." Mr. Van stated design construction is the next step and that citizen input is necessary. He also related that hole No.11 has been partially redone. Vice Chair Wagner asked about the possibility of generating income from homes adjoining the golf course. Mr. Van said that had been considered but determined impractical. E. Airport Budget/Fund Planning & Community Development Director Paul Krauss said the 2004 budget is nearly the same as 2003. He pointed out in the 2003 accomplishments and goals that Auburn Flight Service has been able to complete repairs at a lower cost than the City could have and the rent has been adjusted accordingly. Mr. Krauss also related that the airport management contract is coming together. It will be for a five-year term initially, with the possibility of extension. Chair Singer questioned whether expansion of runways would eliminate too many parking stalls in the Metro lot. Mr. Krauss stated that until the inception of the train station, the lot was at 110% capacity; however, it is now at 70-80%. Mayor Lewis stated that we need to have a plan in place for expansion if Metro decides to sell the parking lot. Bill Peloza mentioned the possibility of a small observation park for the airport. It was suggested the overlay project carry over to 2004 goals. F. Fire Department Budget Fire Chief Johnson said that the 2004 budget is essentially the same as for 2003. The increase in wages is contractual, not due to additional staff. Chief Johnson said his goal for the department is to reduce costs and increase revenue. Questions were raised about permit fees to fill in old oil tanks. He stated that they are free, as they want to encourage homeowners to have the work done properly. G. Regional Criminal Justice Summit Chair Singer requested an update from Police Chief Kelly regarding the Regional Criminal Justice Summit, which he had spearheaded. Chief Kelly reported that the Summit, which lasted one and a half days, addressed the "ineffective, inefficient criminal justice system," looking for ways to increase efficiency and make improvements in the system. He Page 4 Municipal Services Minutes VI October 6, 2003 said the City of Auburn was well represented by law enforcement personnel, corrections staff, a city councilmember and a judge. The task of those present was to identify issues and look for solutions. What they discovered was that there was great commonality among the various factions present — their problems were similar. The second day was devoted to developing strategy for addressing issues identified and forming action committees to come up with solutions. Chair Singer thanked Chief Kelly for his part in coordinating the Summit. ADJOURNMENT: With no further business, the meeting adjourned at 6:15 P.M. Approved this day of October, 2003. Sue Singer, Chair Page 5 Sara Shao-McVay Police Department Secretary