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HomeMy WebLinkAbout10-20-2003 Item V-AWASHINGTON CALL TO ORDER CITY OF AUBURN COUNCIL MEETING MINUTES OCTOBER 6, 2003 7:30 PM A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 PM and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Lewis and the following Councilmembers were present: Rich Wagner, Trish Borden, Fred Poe, Sue Singer, Gene Cerino, and Nancy Backus. Councilmember Stacey Brothers arrived at 7:32 PM. Staff members present included: Domestic Violence Victim Advocate Shelly David, Traffic Engineer Laura Philpot, Parks Planning and Development Manager Dan Scamporlina, Employee Relations and Compensation Manager John Fletcher, Police Chief Jim Kelly, Fire Chief Bob Johnson, Assistant City Engineer Duane Huskey, Planner Sean Martin, City Engineer Dennis Dowdy, Planner Shirley Aird, Planning and Community Development Director Paul Krauss, Community Development Administrator Davis Osaki, City Attorney Daniel B. Heid, and City Clerk Danielle Daskam. C. Announcements and ADDointments 1. Announcements a) Mayor Lewis congratulated City Clerk Danielle Daskam for earning the designation of Certified Municipal Clerk from the International Institutute of Municipal Clerks. b) Proclamation — "Put the Brakes on Fatalities Day" Page 1 City of Auburn Council Meeting Minutes October 6, 2003 C) Mayor Lewis declared October 10, 2003 as "Put the Brakes on Fatalities Day" in the City of Auburn. Mayor Lewis presented the Proclamation to Mr. Tim Miller with Transportation Consulting Northwest. Mr. Miller explained that October 10th was designated as "Put the Brakes on Fatalities Day" as there are more traffic fatalities on this date than any other day of the year. Mr. Miller noted that, according to the Washington Traffic Safety Commission, the State of Washington has a seat belt law compliance level of 94.75%. No other country in the world has reported a higher level. Mr. Miller reviewed various methods to increase traffic safety. Proclamation — "Domestic Violence Awareness Mnnth" Mayor Lewis declared the month of October as "Domestic Violence Awareness Month" in the City of Auburn. Mayor Lewis presented the Proclamation to Domestic Violence Victim Advocate Shelly David. Ms. David thanked Mayor Lewis and Councilmembers for supporting the Domestic Violence Task Force and for allowing displays of the Green River Community College Clothesline, the "October is the Domestic Violence Awareness Month" banners, the "Silent Witnesses" and stories of women who have died in Washington State, and also the purple lights on the trees in the City Hall plaza for the month of October. Ms. David expressed gratitude for the start-up of the Domestic Violence Victim Impact Panel, which is a program where individuals who are victims or perpetrators of domestic violence, or who have lost family members from domestic violence, share their stories with people who have committed domestic violence crimes. The panel has raised over $4,000. Ms. David also thanked the Auburn WalMart and Eagles Club for their generous donations, all the police officers for their participation in arresting Page 2 City of Auburn Council Meeting Minutes October 6, 2003 perpetrators of domestic violence and encouraging victims to seek help, and the Auburn City Attorney, Prosecutor, and Judge for the zero tolerance related to domestic violence crimes. d) Certificate of Recognition Mayor Lewis and Fire Chief Bob Johnson presented a Certificate of Recognition to citizen Zen Troy Sullivan. Fire Chief Bob Johnson relayed an incident in which Mr. Sullivan rescued a young drowning victim, Kevin Nguyen, from the Green River. When Mr. Sullivan pulled Kevin from under the water, he was unresponsive and not breathing. Mr. Sullivan administered rescue breaths to Kevin while still in the water and Kevin began breathing on his own. Mr. Sullivan stayed with Kevin until firefighters arrived on the scene and removed Kevin from the water, at which time the medic unit treated him. Kevin was then transported via helicopter to Harborview Medical Center. Chief Johnson thanked Mr. Sullivan on behalf of the City of Auburn and the Nguyen family. Chief Johnson presented Mr. Sullivan with a Certificate of Recognition for his heroic efforts in saving Kevin's I ife. Mr. Sullivan stated that he recently completed a massage therapy program which included a CPR and first aid course. Mr. Sullivan shared his experience regarding his rescue efforts. Mr. Sullivan stated that he was very grateful to have completed the course and encouraged everyone to take a CPR and first aid class. 2. Appointments There were no appointments for Council consideration. D. Agenda Modifications There was no agenda modification. Page 3 City of Auburn Council Meeting Minutes October 6, 2003 II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings 1. Consolidated Plan Project and 2004 CDBG Action Plan 03.4.1.7 City Council to conduct a public hearing on amendments to the City of Auburn Consolidated Plan for Housing and Community Development and 2004 Community Development Block Grant (CDBG) Action Plan. Planner Shirley Aird displayed a Power Point presentation on the proposed Consolidated Plan and 2004 CDBG Action Plan. Ms. Aird explained that the Action Plan consists of the City of Auburn's annual application for funding to Housing and Urban Development (HUD) and the projects to be undertaken in 2004. The CDBG Action Plan sets forth proposed accomplishments related to community strategies, funding and allocations for 2004, a listing of proposed projects for 2004, and certification that the City will comply with HUD regulations. Ms. Aird reported that the funding source is divided into three sub -funds including public services, capital projects and micro -enterprise assistance, and planning administration. Ms. Aird reviewed public service grant applications, planning and administration, and capital projects and micro - enterprise assistance. Ms. Aird stated that the public comment period for the 2004 CDBG Action Plan closes October 20, 2003. Mayor Lewis opened the public hearing. No one in the audience requested to speak. Mayor Lewis closed the public hearing. 2. Application No. ANX03-0001 03.1 ANX03-0001 Page 4 City of Auburn Council Meeting Minutes October 6, 2003 City Council to conduct a public hearing on the annexation of property which is currently located within the City of Pacific, which area is referred to as the "Pacific Annexation" and de -annexation of property currently within the City of Auburn to the City of Pacific, referred to as the "Cool's Cafe" de -annexation of property located in the vicinity of "A" Street SE (East Valley Road) and Lakeland Hills Way SE. Ms. Aird displayed a Power Point presentation on Application No. ANX03-0001. Ms. Aird explained that the annexation/deannaxation is a joint effort between the cities of Auburn and Pacific and annexes a portion of "A" Street SE, near the Lakeland Hills Way SE intersection to the City of Auburn and deannexes a portion of property in the vicinity of Cool's Cafe to the City of Pacific. The application also establishes interlocal agreements for services, emergency interties for water, road maintenance, and impact fee collection. Mayor Lewis opened the public hearing: Edward F. Davis, City of Pacific Community Development Director Mr. Davis spoke on behalf of the City of Pacific. Mr. Davis thanked Mayor Lewis, Councilmembers, and staff for their cooperation related to the annexation/deannexation between the cities of Auburn and Pacific. Mr. Davis also urged Council to place additional traffic patrol at the intersection of "A" Street SE and Lakeland Hills Way SE during peak hours. Alan Claydon, 1825 NE Wheatland Drive, Pullman WA Mr. Claydon stated that he is a property owner in the annexation area. Mr. Claydon inquired as to any changes in the zoning for the annexation area. Mr. Claydon spoke in favor of the annexation/deannexation between the cities of Auburn and Pacific. Planning and Community Development Director Paul Krauss indicated that Auburn City Code designates zoning for properties annexed to the City of Auburn as R-1, Single Family. Properties are then rezoned to the appropriate designation. Page 5 City of Auburn Council Meeting Minutes October 6, 2003 Beverly Morc, 213 Hawthorn Avenue, Pacific WA Ms. Morc expressed concern regarding serious safety issues for students of Riverside High School related to the intersection of Lakeland Hills Way SE and "A" Street SE. Ms. Morc requested police assistance for traffic control during peak hours. Virginia Haugen, 2503 "R" Street SE. Auburn WA Ms. Haugen expressed concerns regarding traffic safety issues due to new development in the City of Auburn. Mayor Lewis closed the public hearing. Councilmember Borden moved and Councilmember Singer seconded to adopt Resolution No. 3643. MOTION CARRIED UNANIMOUSLY. 7-0. Mayor Lewis thanked Councilmembers and the City of Pacific for their cooperation related to the annexation/deannexation between the cities of Auburn and Pacific and reported on the progress of the installation of the traffic signal located at the intersection of "A" Street SE and Lakeland Hills Way SE. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Pat Byrne, 634 "H" Street NE, Auburn WA Ms. Byrne spoke regarding continuing traffic safety issues related to speeding vehicles on "H" Street NE. Ms. Byrne noted that a neighborhood petition for traffic control measures was submitted to the City of Auburn a couple of years ago and the neighborhood recently requested assistance from Mayor Lewis. Ms. Byrne stated that some striping and signage was installed to curb speeding, but speeding continues to be a problem. Ms. Byrne stated that a new neighborhood petition to install speed humps was submitted to Mayor Lewis. Ms. Byrne requested assistance from the City of Auburn related to the installation of speed humps to decrease hazards caused by speeding vehicles. Page 6 City of Auburn Council Meeting Minutes October 6, 2003 Traffic Engineer Laura Philpott stated that staff recommends incremental measures with regard to the installation of traffic modifications, which allow staff the ability to determine the impacts of the modifications related to speeding vehicles. Ms. Philpott relayed various issues, such as drainage, road conditions, and emergency response capabilities, involved in the installation of speed humps. Police Chief Jim Kelly reported that, since school has begun, there has been an increase in the Police Department presence with an emphasis on patrolling the "H" Street NE neighborhood. Approximately fifteen to twenty speeding citations have been issued recently. Mayor Lewis reported that he contacted the Auburn School District for their assistance with regard to traffic safety measures in the "H" Street NE neighborhood. Councilmember Singer suggested adding the issue of traffic safety measures to the next Cities and Schools Forum agenda. Jim Hughes, 640 "H" Street NE, Auburn WA Mr. Hughes stated that emergency vehicles can straddle speed humps and spoke regarding the hazards of speeding vehicles on "H" Street NE. Virginia Haugen, 2503 "R" Street SE, Auburn WA Ms. Haugen commended the efforts of Lea Hill residents related to opposition to development in the Lea Hill area. Ms. Haugen also commended efforts of City of Auburn Fire and Police Departments and spoke in favor of the installation of speed humps where needed on city streets. Russ Jones, 11018 SE 322nd Street, Auburn WA Mr. Jones spoke regarding notification he received of a potential change in the Comprehensive Plan designation related to an 18 - acre parcel in his neighborhood. Mr. Jones stated that he is dissatisfied with city services. Mr. Jones spoke regarding traffic impacts on the Lea Hill area and also spoke regarding a fatal accident occurring near the Lea Hill Pump Station, rezoning of a 157 -acre parcel to R-1, transportation impacts and improvements, and the lack of emergency services. Mr. Jones spoke in favor of Page 7 City of Auburn Council Meeting Minutes October 6, 2003 imposing a building moratorium in the City of Auburn until such time as transportation corridors can be improved. Director Krauss pointed out that, at the request of staff, the application related to the 18 -acre parcel referred to by Mr. Jones was withdrawn by the applicant. Also, the 157 -acre parcel referred to by Mr. Jones is owned by the City of Kent Water Utility. Director Krauss noted that the traffic problems in the Lea Hill area were created by King County prior to annexation to the City of Auburn. C. Correspondence No correspondence was received. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Singer reported that the Municipal Services Committee met this evening at 5:00. The Committee discussed surplus property, wetland mitigation on the Goedecke North property, and Resolution Nos. 3646 and 3648. The Committee also discussed remodeling of the City Hall first floor restroom to comply with the Americans with Disabilities Act (ADA), and the Auburn Cemetery pre -needs agreement. The Committee also received reports on the King County Solid Waste Business Plan, and the Criminal Justice Summit, and 2004 Budget presentations for various departments. The next regular meeting of the Municipal Services Committee is scheduled for October 20, 2003 at 5:00 PM. B. Planning & Community Development Chair Borden reported that the Planning and Community Development Committee met September 22, 2003 at 5:00 PM. The Committee received two proposals for neighborhood matching grants, and received 2004 Budget presentations for the Planning and Community Development and Parks and Recreation Departments, and the Commercial Retail Fund. The Committee also reviewed correspondence regarding increases in school impact fees. The next regular meeting of the Planning and Community Development Committee is scheduled for October 13, 2003 at 5:00 PM. C. Public Works Page 8 City of Auburn Council Meeting Minutes October 6, 2003 Chair Wagner reported that the Public Works Committee met September 22, 2003 at 4:30 PM. The Committee discussed contract administration items, Ordinance No. 5791, and Resolution No. 3642. The Committee received updates on the well situations and the Regional Transportation Improvement District (RTID) process, and reviewed the proposed "F" Street intersection improvements. The next regular meeting of the Public Works Committee is scheduled for October 13, 2003 at 5:30 PM. D. Finance Chair Poe reported that the Finance Committee met this evening at 6:30. The Committee discussed and recommends approval of claims and payroll vouchers and surplus equipment. The Committee also received presentations on the City Council, Mayor, and Legal Department 2004 budgets, and discussed the request of the Auburn School District to increase school impact fees. The Committee recommends increases of school impact fees of 20% for multi -family housing units and 30% for single-family units. Chair Poe requested input from Councilmembers regarding proposed increases to school impact fees. Councilmember Wagner concurred with the Finance Committee recommendation. In response to questions from Councilmembers Brothers, Chair Poe stated that the School Board performs an analysis of school impact fees each year which is presented as a revision to the City's Comprehensive Plan annually. Councilmember Brothers suggested that the School Board provide information to the City well in advance of any discussion related to increasing school impact fees. Chair Poe reviewed comparisons to other jurisdictions. School impact fees have not been adjusted since their implementation in 1999. Councilmember Borden recommended bringing additional information related to increasing school impact fees to the Planning and Community Development Committee. Page 9 City of Auburn Council Meeting Minutes October 6, 2003 Chair Poe reported that the Finance Committee also discussed draft Ordinance No. 5788 and the City Hall first floor restroom remodel. The next regular meeting of the Finance Committee is scheduled for October 20, 2003 at 6:30 PM. IV. COUNCILMEMBER REPORTS At this time Councilmembers may report on items not specifically described on the agenda, which are of interest to the community. Councilmember Singer reported that, on September 25, 2003, she met with the Lodging Tax Advisory Committee which will be bringing recommendations forward related to expenditures to advertise in several Eastern Washington cities to promote tourism in Auburn. Councilmember Singer reported that she attended the South County Area Transportation Board (SCATBd) meeting. The Board heard the King County Executive's proposal for the RTID to take transportation funding from South King County and eastside projects and allocate the funding to Seattle and Sound Transit. The SCATBd opposed the proposal and recommended the funding be divided with sub -area equity so that South King County receives a fair allocation. King County Councilmember Julia Patterson indicated that she will speak in favor of South King County cities on the RTID Board. Councilmember Singer reported that she presented a Key to the City on behalf of Mayor Lewis to a group of Japanese visitors. Councilmember Cerino reported that he recently attended a meeting of the Lake Tapps Task Force. The Task Force discussed current efforts being made to save Lake Tapps. Councilmember Borden reported that, on October 1, 2003, she attended a Growth Management Planning Council meeting. The Council unanimously approved the designation of Auburn as an urban center. The Council also discussed the designation of Auburn as an urban separator between Kent and Auburn related generally to the Lea Hill area. Councilmember Backus reported that, on October 4, 2003, she and Parks Planning and Development Manager Dan Scamporlina attended the Grandview Park Off -leash Dog Area dedication. Grandview Park is a 37 - acre, fully fenced park located in the City of SeaTac. The park is a result of cooperative efforts of King County, eight South King County cities, and Page 10 City of Auburn Council Meeting Minutes October 6, 2003 Serve Our dog Area (SODA). This is the only off -leash park in South King County. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. �LTiHim M_ 1. Minutes of the September 15, 2003 regular City Council meeting. B. Vouchers r4. U.2, r4. U.5 1. Claims Claims check numbers 324391 through 324929 in the amount of $2,335,989.92 and dated October 6, 2003. 2. Payroll Payroll check numbers 505746 to 505919 in the amount of $294,062.87 and electronic deposit transmissions in the amount of $917,550.92 for a grand total of $1,211,613.79 for the pay period covering September 12, 2003 to October 1, 2003. C. Surplus Property F4.6.1 1. Planning Department City Council to authorize the surplus and disposal of the following items: 1 - freestanding podium 1 - 30" X 96" folding table 1 - 30" X 48" desk 1 - 36" round table 1 — 5 shelf metal storage unit 1 — side chair 1 - 30" x 48" metal desk 4 — metal brochure racks 7 — 30" x 60" folding tables 1 — Message Display Cabinet D. Contract Administration Page 11 City of Auburn Council Meeting Minutes October 6, 2003 1. Small Works Project MS 755 04.11.1 MS 755 City Council approve Final Pay Estimate #4 in the amount of $12,254.81 for Small Works Contract 03-02 with Holt Drilling, Inc. and accept construction of Project No. MS 755, Wells 2 and 4 Investigation & Rehabilitation. E. Call for Public Hearing 1. Local Law Enforcement Block Grant F5.4.1 City Council to call for a public hearing to be held October 20, 2003 to receive public comment on a Department of Justice Local Law Enforcement Block Grant in the amount of $35,416.00 and City matching funds in the amount of $3,935.00 to pay for overtime costs of officers associated with the Community Oriented Policing Program. Councilmember Singer moved and Councilmember Wagner seconded to approve the consent agenda. MOTION CARRIED UNANIMOUSLY. 7-0. VI. UNFINISHED BUSINESS There was no unfinished business. VII. NEW BUSINESS A. Conditional Use Application No. CUP03-0006 03.10.1 CUP03-0006 City Council to consider the request of the Auburn Church of the Nazarene for a conditional use permit to allow a change in the current use of a church parsonage located at 1225 29th Street SE to a church activities facility. Councilmember Borden moved and Councilmember Singer seconded to approve the conditional use permit based upon the Hearing Examiner's Findings of Facts, Conclusions, and Conditions, and instruct the City Attorney to prepare the necessary ordinance. Page 12 City of Auburn Council Meeting Minutes October 6, 2003 In response to questions from Councilmember Cerino regarding concerns and issues raised by concerned neighbors, Planning and Community Development Director Paul Krauss stated that the issues of concern are addressed by the conditions placed upon the conditional use permit by the Hearing Examiner. MOTION CARRIED UNANIMOUSLY. 7-0. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 5791 F4.3 An Ordinance of the City Council of the City of Auburn, Washington, providing for amendment to the City of Auburn Fee Schedule, and repealing Sections 13.20.050 and 13.48.410 of the Auburn City Code, and amending Chapter 13.40 of the Auburn City Code relating to City fees and charges for Facility Extensions Councilmember Wagner moved and Councilmember Poe seconded to introduce and adopt Ordinance No. 5791. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Ordinance No. 5792 03.5 An Ordinance of the City Council of the City of Auburn, Washington, approving the final plat of Lakeland Area 5, Division 1A, located within the Pierce County portion of the Lakeland Hills Planned Unit Development within the City of Auburn, Washington Councilmember Borden moved and Councilmember Singer seconded to introduce and adopt Ordinance No. 5792. MOTION CARRIED UNANIMOUSLY. 7-0. B. Resolutions 1. Resolution No. 3642 F4.3 Page 13 City of Auburn Council Meeting Minutes October 6, 2003 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor to execute a Traffic Impact Fee Credit Agreement between the City of Auburn and Gates, Gates and Gates Councilmember Wagner moved and Councilmember Cerino seconded to adopt Resolution No. 3642. MOTION CARRIED. 6-0. Councilmember Poe abstained. 2. Resolution No. 3643 03.1 ANX03-0001 A Resolution of the City Council of the City of Auburn, Washington, providing for the annexation of a portion of property to the City of Auburn simultaneous to its deannexation from the City of Pacific, and concurring in the deannexation of a portion of property from the City of Auburn simultaneous to its annexation to the City of Pacific, pursuant to RCW 35.10.217(2) (See Item No. II.A.2 of these minutes for action on Resolution No. 3643). 3. Resolution No. 3646 02.0 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Interlocal Agreement for fire protection between the City of Auburn and the City of Algona Councilmember Singer moved and Councilmember Wagner seconded to adopt Resolution No. 3646. MOTION CARRIED UNANIMOUSLY. 7-0. 4. Resolution No. 3648 A3.16.1, 03.4.1.5 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute Amendment Number One to the City's contract with W & H Pacific, Inc. Page 14 City of Auburn Council Meeting Minutes October 6, 2003 Councilmember Singer moved and Councilmember Wagner seconded to adopt Resolution No. 3648 MOTION CARRIED UNANIMOUSLY. 7-0. IX. MAYOR'S REPORT A. Executive Session Mayor Lewis recessed the meeting to executive session at 9:04 PM for approximately ten minutes to discuss pending litigation. Mayor Lewis reconvened the regular meeting at 9:15 PM. Page 15 City of Auburn Council Meeting Minutes October 6, 2003 X. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 9:15 PM. APPROVED THE DAY OF OCTOBER, 2003. Peter B. Lewis, Mayor Cathy Richardson, Deputy City Clerk Page 16 City of Auburn Council Meeting Minutes October 6, 2003 Page 17