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HomeMy WebLinkAbout11-03-2003 ITEM III-BMINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE OCTOBER 27, 2003 DRAFT DRAFT DRAFT The regular meeting of the Planning and Community Development Committee was held October 27, 2003 in Conference Room 1. Those members in attendance were as follows: MEMBERS PRESENT: Trish Borden, Sue Singer, and Stacey Brothers STAFF PRESENT: Paul Krauss, Daryl Faber, David Osaki, Sean Martin, Larry Pettijean, and Patti Zook ALSO PRESENT: Mike Newman, Auburn School District; Garrett Huffman, Master Builders Association The meeting was called to order by Committee Chair Borden at 5:00 p.m. ACTION: Approval of Minutes of October 13, 2003 Meeting Councilmember Brothers made a motion, seconded by Councilmember Singer, to approve the minutes and Chair Borden concurred. 2. ZOA03-0005 — David Heer Community Development Administrator Osaki mentioned that City Council held a public hearing on the annexation. The annexation was approved by the Boundary Review Board. Council must now take formal action and apply zoning. The Planning Commission held a public hearing on October 7 and recommended approval of the C3 zoning. City Council will have a public hearing on November 17 because of the 30 days requirement between hearings. Councilmember Singer made a motion, seconded by Councilmember Brothers, to recommend approval and Chair Borden concurred. 3. Resolution No. 3654 — Funding Assistance for Lea Hill Park Improvements DF presented the staff report. The City is applying for the $20,000 grant. No City dollars will be expended for the park improvements. The fields are unplayable and the improvements will free up City ball fields. Councilmember Singer made a motion, seconded by Councilmember Brothers, to recommend approval and Chair Borden concurred. 4. Auburn School District — School Impact Fees (recommendation to the Finance Committee) Chair Borden indicated there have been a couple conversations already about increasing the school impact fees. Community Development Administrator Osaki informed this Committee that the Finance Committee wanted a recommendation from the Municipal Services and Planning and Community Development Committees on an amount for the school impact fees. At the last PCDC meeting, they asked for additional information regarding surrounding jurisdictions adopting their plans and adopting fees. He referred to the matrix in the agenda packet that identifies when they receive and adopt the CFP and how frequently it is adopted. The CFP serves as a basis for adjustment of the fee. Federal Way has just adopted a new CFP and Kent does in an annual budget process. King County adopts the CFP as well as the impact fee amounts. Chair Borden assumed $3,894 from Federal Way and $4,147 from Kent, with $4,254 from King County are going to be updated in January? Community Development Administrator Osaki replied yes. Federal Way is will be updated January 1. Some cities adopt new fees and could go up or down. The Federal PAGE 1 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE OCTOBER 27, 2003 DRAFT DRAFT DRAFT Way fee in 2004 may go down, but he is not sure what the reduced amount will be. In looking at King County they adopt whatever is in respective the CFP amounts are. Garrett Huffman, believes there is a proposal from previous Council Committee of discussion for a $3,200 impact fee. Chair Borden said that Councilmember Poe asked PCDC to make a recommendation and for Municipal Services Committee to also make a recommendation on the school impact fee amount. Councilmember Brothers said the amount was in Finance Committee meeting notes. Mr. Huffman said they are interested in an amount of $3,200. They like and feel comfortable with this amount. The amount is not being raised dramatically. Chair Borden said his comments tonight are different from what he said at the October 13 meeting. Mr. Huffman said they don't look at what is good for southeastern King County. They vote and reflect what King County likes. In talking with his superiors, they like $3,200 amount. Mr. Newman did not have additional information. The amount the school district requests is the amount they feel they need. The amount varies based on what is happening in the school district. A fee might go down such as when a new facility is construct and they no longer need to collect fee for new school. Councilmember Singer asked why doesn't Renton have school impact fees and Planning and Community Development Director Krauss replied that the Renton School District is not building schools. Portions of the City are in the Issaquah School District. Councilmember Singer said that when the City first looked at school impact fees a few years ago, the school district was in a different situation. They have already negotiated for Lakeland Hills and most building there, already collecting impact fees and looking at minor projects and now more projects going on such as the possibility of the Kent reservoir area and there are greater needs now. She read the meeting minutes from October 13 and is prepared to recommend an amount of $4,000 that Councilmember Borden suggested. The reason she is not suggesting $4,500 is that she does not sense a comfort level of the Council to pass a higher amount. What the school district is spending money on now needs more funds and there needs to be a balance between the amounts. Councilmember Brothers agreed with Councilmember Singer's comments. Chair Borden confirmed the recommended amount for multi -family is $1,200. Councilmember Singer made a motion, seconded by Councilmember Brothers, to recommend school impact fee amount of $4,000 for single family and $1,200 for multi family. Chair Borden concurred. Chair Borden said this topic will be discussed at the Finance Committee, Municipal Services and City Council meetings. 5. 2003 Comprehensive Plan Amendments Comprehensive Plan Map Amendments CPM #2: To amend the Comprehensive Plan Map from "Public & Quasi -Public" to "Light Industrial" for properties located on the south side of 49th Street NW, west of Auburn Way North. Applicant: Thomas Academy. Planning and Community Development Director Krauss mentioned that Mark Hehnen with Thomas Academy are present to answer questions. Thomas Academy is likely leaving as they are no longer meeting their financial needs and can't operate unless the economy recovers. There is no reason to keep the public/quasi public classification if Thomas Academy leaves. The Planning Commission recommended approval of the request, but had concerns about the historical character of the site. A project goes through SEPA review, historic preservation is a required element of the review process. Staff contacted Charlie Sundberg, King County Office of Historic Preservation. Planning Commission recommendation was to approve and formulate a committee or serious consideration of forming a committee to look at preserving the historic aspects of the property and physical characteristics of Thomas Academy itself. The site was used in past for cultural uses by Japanese Americans. PAGE 2 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE OCTOBER 27, 2003 DRAFT DRAFT DRAFT Councilmember Brothers said that at this point, with rezone to industrial, if property is sold for a specific purpose, could the building be razed to accommodate a suitable industrial structure? Planner Martin said this would require notification to the State Historic Preservation Office. Their silence would indicate no elements are worthy of preservation. Locally, you could do something similar to what was done for the Natsuhara building by installing a plaque. Planning and Community Development Director Krauss said that at the Planning Commission it was stressed that Auburn never pre-emptively designate property without a willing party and the property owner. Hooking this preservation issue to the Comprehensive Plan amendment didn't seem appropriate. Thomas Academy could tear down the building today if they wanted to. When doing the SEPA checklist for new development, the historic aspect will looked at and taken under consideration. Mr. Garlicca said they have a 501(c)(3) and purchased a derelict building in Kent. The building was refurbished and they have been faithful to its history. Thomas Academy has a good relationship with Japanese Americans. In fact, Mae Yamada helped with contacting former students. Thomas Academy has been good property stewards. He appreciates the Committee's distinction between historic characteristics and Comprehensive Plan change. The Committee concurred with staff and Planning Commission to recommend approval of the amendment request. CPM #1: To amend the Comprehensive Plan Map from "High Density Residential" to "Heavy Commercial" for property located in the 4300 block (east side) of Auburn Way North (west of I Street NE right-of-way). Applicant: Children's Home Society of Washington Planner Martin reviewed the request. Staff and Planning Commission recommend approval and the Committee concurred. CPM #3: To amend the Comprehensive Plan map from "Light Industrial" to "Heavy Industrial" for property located on the north side of 44th Street NW, west of the Interurban Trail. Applicant: Rodger Scott, Scotty's General Construction; (property owner: The Madison Company) Planner Martin reviewed the request. Staff and Planning Commission recommend denial and the Committee concurred. CPM #5: Amend the Comprehensive Plan Land Use Map from "Light Industrial" to "Heavy Commercial" for properties generally located between the Union Pacific and Burlington Northern Santa Fe railroad tracks, just north of 15 h Street NW. Applicant: La Terra Limited Partnership Planner Martin explained the request and said that Planning Commission had discussion on access and wetlands. Development of the site is beneficial to the City and the applicant. Staff and Planning Commission recommend approval. Councilmember Singer asked if there is a specific project and Planner Martin said there is no defined proposal just speculation. Mayor commented that the City would rather have a hotel on the site versus another warehouse. The Committee concurred with recommendations of staff and Planning Commission. CPM #7: To amend the Comprehensive Plan Land Use Map from "Moderate Density Residential" to "Heavy Commercial" for property located on the north side of 23rd Avenue SE, approximately 500 feet east of A Street SE. (Amendment would also clarify the land use designation for the abutting property to the west, also under the same ownership). Applicant: Bill Moffett (Property owner: Greg/Barbara Swain) Planner Martin reviewed the request and mentioned the rezone application which is awaiting Hearing Examiner recommendation. Staff recommended that the rezone and Comprehensive Plan map change PAGE 3 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE OCTOBER 27, 2003 DRAFT DRAFT DRAFT be denied. He spoke about the effects of establishing heavy commercial designation. In this instance, parcels on A Street are designated heavy commercial. The applicant's existing business is at the southeast corner of A Street SE and 23r . The applicant needs additional place to store/sell equipment. Under the C3 designation, they could establish an office and store equipment. Staff stipulated that their specific use won't likely create an adverse effect. He spoke about the City's discretionary authority. If a use meets the development standards and is listed as permitted use, the City cannot deny the use. Considerable time was spent at Planning Commission meeting talking about incrementalism. The Planning Commission also spoke about the uses and at commercial designation. Planning Commission talked about 23rd Street road improvements. Chair Borden does not want further encroachment on residential areas. Councilmember Singer thinks this is the wrong place for their type of business. Chair Borden asked about aerial photos from applicant that were submitted at Planning Commission meeting on October 14. Planner Martin pointed to the business and commented that Planning Commission had trouble understanding establishing a use versus an established use. Councilmember Brothers referred to the stored equipment and asked if it is stored inappropriately and Planner Martin replied yes. The items stored were not related to operation of the business and have been cleaned up. Map 2 shows the proximate location of the mobile home park to the road. 23rd Street is not designated for commercial traffic nor can it be improved to commercial traffic. The applicant said the Comprehensive Plan needs to be overhauled in area and said where they thought the designation should extend. Planner Martin said that staff recommended denial of the request, Planning Commission recommended approval of the request. PCDC concurred with staff recommendation. CPM# 8. 8a. To amend the Comprehensive Plan map from "Single Family Residential" to "Moderate Density Residential" for properties within planning area 7 of the Lakeland Hills South Planned Unit Development (PUD). 8b. To amend the Comprehensive Plan map from "Single Family Residential" to "Moderate Density Residential" for properties within planning area 8 of the Lakeland Hills South Planned Unit development (PUD). 8c. To amend the Comprehensive Plan map from "Single Family Residential" to "Moderate Density Residential" for properties within planning area 9 of the Lakeland Hills South Planned Unit development (PUD). Applicant: Apex Engineering (Property Owner: Investco Financial Corporation) Planner Martin reviewed the requests. The property is located in the Lakeland PUD. The official PUD map outlines the number of units and PUD. Next year he expects Evergreen Tucci to move the units around in order to allow development at greater density in certain areas. In response to Chair Borden inquiries, Planner Martin said that Polygon will ultimately have this property and he expects it to be like Foxwood and Heatherwood. Staff and Planning Commission recommended approval and the Committee concurred. CPM #9: This proposal includes two components. 1) Amend the Potential Annexation Area (PAA) by expanding it to include several parcels owned by the Dieringer School District; and designate this portion of these parcels "Public & Quasi -Public" and 2) Amend the Comprehensive Sewer Plan (2001) to identify these same parcels within the City of Auburn Sanitary Sewer Service Area (Figure 6-18 in the Comprehensive Sewer Plan). Applicant: Pace Engineers on behalf of the Dieringer School District Planner Martin reviewed the request. Auburn sewer is available within 200 feet of the school site and schools should be developed on sewer versus septic. Staff is working with Bonney Lake to address issues. Staff recommended denial of amending the PAA, and recommended approval of amending the sanitary sewer plan boundary. Planning Commission concurred. Jeff Roscoe and Duane Huskey have entertained discussions with Bonney Lake regarding the PAA. The school district wanted to be sure they PAGE 4 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE OCTOBER 27, 2003 DRAFT DRAFT DRAFT could hook up to sewer for the school. The school district had a representative at the Planning Commission meeting. The Committee concurred with staff and Planning Commission recommendations. CPM #11: 11 a -u ("m" has been withdrawn) To amend the Comprehensive Plan Map at twenty (20) locations Citywide for property the City owns for municipal purposes to "Public & Quasi Public" in support of the City's continued future use of the property for municipal services or purposes. Planner Martin reviewed the proposal. Staff and Planning Commission recommended approval and the PCDC concurred. CMP #12: To amend the Potential Annexation Area (PAA) boundary to reflect the annexation/de- annexation with the City of Pacific. Planner Martin reviewed the proposal. Staff and Planning Commission recommended approval and the PCDC concurred. Policv/Text Amendments PT #1: Incorporate Auburn School District Updated 2003 to 2009 Capital Facilities Plan as part of Auburn Comprehensive Plan. (Adopted by the Auburn School District Board of Directors May 2003) PT #2: Incorporate Kent School District Updated 2003-04 to 2008-2009 Capital Facilities Plan as part of Auburn Comprehensive Plan. Adopted by the Kent School District Board of Directors June 2003 PT #3: Incorporate Updated Dieringer School District information into the City's Comprehensive Plan Community Development Administrator Osaki commented that yearly Auburn adopts school districts' CFPs. Staff and Planning Commission recommend approval and the Committee concurred. PT #4: Amendments to Chapter 9 - Environment Element to: a) Provide greater clarity and focus on the value and role of native plantings and vegetation; b) Support enhancement of Mill Creek wetlands; and, c) Support low impact development techniques. Community Development Administrator Osaki reviewed the proposed changes. As time allows, staff will be looking at specific regulations in order to incorporate the new policies. As an example, Planner Martin referred to a particular project which is a concern due to its lack of quality of design, proximity of wetlands and the river, isolated site in three directions, and direct access issues. This specific project could be a test case for low impact development. There is no specific policy in Comprehensive Plan; only Planning Director and Public Works Director have discretionary authority. The developer had concerns about the Design and Construction Manual. The developer has to come up with conceptual designs and has expressed an interest in low impact development. Community Development Administrator Osaki pointed out page 9-6, EN -27, which is a follow up to Councilmember Singer recommendations and would enhance wetlands in the City. The policies would be helpful in applying for grants. Chair Borden thought that Councilmember Singer spoke also about enhancing storm drainage system. Councilmember Singer inquired about updating the Design and Construction Manual. Planner Martin spoke about policy in Urban Design section of Comprehensive Plan that talks about design of storm features. Community Development Administrator Osaki reviewed page 9-8, and pointed out the language change that Planning Commission wanted which was to change 'should' to 'shall'. EN -33 is amended and adds more emphasis on native vegetation. PAGE 5 MINUTES OF PLANNING AND COMMUNITY DEVELOPMENT COMMITTEE OCTOBER 27, 2003 DRAFT DRAFT DRAFT Chair Borden complimented staff. Chair Borden suggested `examples of ways the City would encourage', but not limited to, say `for example'. Chair Borden affirmed that staff captured what the Committee has said earlier and the Committee concurred with the staff and Planning Commission recommendations. Planner Martin spoke about necessary revisions to the landscape policies and talked about direction of changes to that code. Chair Borden complimented staff for the revisions. PT #5: Amend Chapter 7, Transportation Element (TIP Summary, Figure 7.3), by incorporating the most recently adopted (2004-2009) TIP Summary Sheet. Community Development Administrator Osaki said that this 6 year TIP summary sheet is to be inserted and doesn't change any projects. It merely takes what was adopted and is placed in the plan. Staff and Planning Commission recommended approval and the Committee concurred. PT #6: 2004-2009 Capital Facilities Plan Update Community Development Administrator Osaki mentioned that the Finance Department has worked with all City departments. The last six year plan was adopted for 2003-2008 and now proposed to 2004-2009. Larry Pettijean has been instrumental in putting the plan together. The plan is being reviewed by the Council Committees. LP said the plan is to add an addendum to the 2003-2008 plan and update projects for 2004-2009. They plan is to update the CFP yearly with the budget. He reviewed the spreadsheet for general government, reviewed the community development improvement section, reviewed fire section which addresses the replacement of an apparatus this year, the general municipal buildings, new location for public safety building and different way to finance. For parks and recreation, two new projects are the Lakeland Hills community park of 8 acres scheduled in CFP for 2005 and mostly developer funded and Lakeland Hills park of 40 acres, a project that DF had added and shows under 2009 and mostly developer funded and grant funded. For Cedar Lanes Park and Veterans Park, both show a decrease in funds. This is because of revised cost estimate which is lower. Transportation has five new projects and significant one is SR167 widening project. The CFP is fiscally constrained and the Transportation Improvement Program (TIP) is not. Some projects listed on the TIP and CFP are pushed out farther. He spoke about the runway rehab project and the cost estimate was higher. He then reviewed the golf course, sewer, storm, water and storm drainage portions of the CFP. Staff recommended approval, Planning Commission recommended approval and the Committee concurred. ADJOURNMENT With no further items to come before the Committee, the meeting was adjourned at 6:30 p.m. PCDC\MIN\10B-2003 PAGE 6