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HomeMy WebLinkAbout11-03-2003 ITEM III-CWASHINGTON CALL TO ORDER CITY OF AUBURN PUBLIC WORKS COMMITTEE October 27, 2003 MINUTES The meeting was called to order at 5:30 p.m. Those in attendance were Mayor Pete Lewis, Committee Chairman Rich Wagner, Council/Committee member Fred Poe, and Council/Committee member Gene Cerino. Staff in attendance were Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Duane Huskey, Traffic Engineer Laura Philpot, Project Engineer Bill Helbig, Planning Director Paul Krauss, Finance Director Shelley Coleman, and Secretary Lorna Dahlke. Guests in attendance were Bill Peloza and Alan Keimig. CONSENT AGENDA A. APPROVAL OF MINUTES It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee approve the Public Works Committee minutes for October 13, 2003, as submitted. Motion carried. B. PERMISSION TO ADVERTISE PROJECT NO. C319A, LAKE TAPPS PARKWAY MEDIAN GUARDRAIL PROJECT It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council grant permission to advertise Project No. C319A, Lake Tapps Parkway Median Guardrail Project. Motion carried. C. AUTHORIZATION OF EMERGENCY WORK PERFORMED BY RCI CONSTRUCTION INC. Following the heavy rainfall on October 21, 2003, two sinkholes were discovered near Amberview Apartments at 32115 105th Place SE on Lea Hill. City staff determined that the storm main had failed, Director Dowdy determined that the situation demanded an immediate response, Mayor Lewis declared an emergency, and RCI Construction was called to the scene. It was determined that the storm pipe was in poor condition and needed to be replaced immediately. RCI started to replace 250 lineal feet of 24" pipe. Construction is expected to be completed in about two weeks. It was moved by Councilmember Poe, seconded by Councilmember Cerino, that the Committee recommend Council authorize emergency work performed by RCI Construction, Inc. near Amberview Apartments. Motion carried. III. ISSUES NONE Public Works Committee Minutes October 27, 2003 IV. DISCUSSION AND INFORMATION A. ON-CALL CONSULTANT AGREEMENTS The Committee reviewed a list of proposed on-call consultant agreements for 2004, categorized by type of service, which the City uses to supplement the existing City resources when necessary. The proposed agreements will be presented to the Committee for review and action during the next few months. The goal is to have the on-call consultant agreements for 2004 completed by the end of the year. B. ANGLED PARKING IN PUBLIC RIGHT-OF-WAY Engineer Selle informed the Committee that the City had received an inquiry from a developer for the use of angled parking on city streets. Since this is the first inquiry, staff brought the issue before the Committee for general discussion and feedback. Engineer Selle stated that issues needing discussion included: where the City would allow angled parking; what setback and sight distance standards would apply; the nature of the streets; the traffic volumes; speeds on the roadway; conditions for vehicles backing into traffic; potential interference with safe operation of the intersections; pull -in versus back -in parking; street cleaning; and storm drainage. This specific inquiry was for the construction of a building with retail/office on the ground level, and condominiums planned for the three top floors, to be built on the east side of A Street SW, south of First Street SW, across from the Transit Station garage. Planning Director Krauss told the Committee that for retail to function in the proposed development, there needs to be some on street parking to support commercial demand, and proposed a 2 hour limit for public parking. Committee members were in favor of staff generating specifications for angled parking for the Committee to review, particularly to support downtown redevelopment. The Committee noted some concerns about providing angled parking particularly on A Street SW and in close proximity to the signalized intersection of A Street SW and Second Street SW. C. 2004 - 2009 CAPITAL FACILITIES PLAN UPDATE Finance Director Coleman presented the updated 2004-2009 Capital Facilities Plan (CFP) for Committee review and comment. The CFP is updated each year during the budget process. In response to a question, Director Coleman said the Fire Protection expenditures were reduced by the purchases of one new pumper truck and two new cars. Chair Wagner stated concerns about the costs for the preservation of the Olson Canyon Farm, stating that it appeared the usage by the public would be limited. Committee members agreed that the Fenster Farm Site development, due to its location, would provide more access to the general public. In response to a question regarding the opportunities Councilmembers have to provide input on other Committees' Capital Facilities Plans, Director Coleman said that the full Council would have review at the time when a grant is presented, and during the budget process. During review of the Sewer Capital Facilities Plan, Engineer Huskey updated the Committee on Page 2 Public Works Committee Minutes October 27, 2003 the status of the Muckleshoot Indian Tribe (MIT) and City of Auburn interlocal agreement for sewer service to the southern city limits of Auburn and service to the MIT. The MIT has proposed that the two agencies split the costs of the project for the sewer line on a 50-50 basis. Engineer Huskey reported that there was $4 million of City money allocated to the project, and the construction could be completed in approximately three years. The draft interlocal agreement is expected to be brought to the Committee for review by the end of the year. D. CAPITAL PROJECT STATUS REPORT In response to a question, Engineer Philpot updated the Committee on Item 10, Auburn Way South Safety Improvements, stating that the state environmental permits have not been approved, however staff anticipates approval and property acquisition will be completed to allow the project to go to construction in early 2004. Staff are planning to meet with representatives from U -Haul and Les Schwab to discuss the Auburn Way South/F Street SE signal, which could provide direct access to Auburn Way South for both businesses. Engineer Selle reported that there is an emerging issue regarding pole foundations associated with Item 7, the East Valley Highway and Lakeland Hills Way signal project. Staff would be reviewing the problem. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 7:00 p.m. DRD/Id Submitted by Lorna Dahlke, Public Works Secretary. Approved by the Public Works Committee on File: 17 (17.2) REF. H:\PWCAgendaMinutesl02703Minutes Page 3