HomeMy WebLinkAbout11-03-2003 ITEM III-DWASHINGTON
MINUTES
FINANCE COMMITTEE
OCTOBER 20, 2003
CALL TO ORDER
Chair Fred Poe called the meeting to order at 6:30 PM in the Council
Conference Room, located in City Hall, 25 West Main Street, Auburn,
Washington. Committee members present were: Chair Poe, Vice Chair
Gene Cerino, and Member Nancy Backus. Others present included
Mayor Peter B. Lewis, Finance Director Shelley Coleman, Employee
Relations and Compensation Manager John Fletcher, Associate City
Attorney/Civil Joseph Beck, Auburn School District Associate
Superintendent Michael Newman, Auburn School Board Members Ray
Vefik and Ted Leonard, Master Builders Association Representative
Garrett Huffman, Mr. Bill Peloza, Ms. Lynn Norman, and Deputy City Clerk
Cathy Richardson.
II. APPROVAL OF MINUTES
A. Minutes of the October 6, 2003 Finance Committee meeting.
Vice Chair Cerino moved and Member Backus seconded to
approve the minutes as distributed.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 324930 through 325338 in the
amount of $1,002,824.76 and dated October 20, 2003.
2. Payroll
F4.9.2
Payroll check numbers 505920 to 506082 in the amount of
$566,574.68 and electronic deposit transmissions in the
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Finance Committee Minutes October 20, 2003
amount of $869,198.81 for a grand total of $1,435,773.49 for
the pay period covering October 2, 2003 to October 15,
2003.
B. Call for Public Hearing
1. 2004 Budget
A3.18
City Council to call for a public hearing to be held on
November 3, 2003 to receive public comment on the 2004
Budget.
Committee Members reviewed claims and payroll vouchers and
briefly discussed claims voucher numbers 325250, 325255, and
325273.
Vice Chair Cerino moved and Member Backus seconded to
approve the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
Director Coleman noted that the 2004 property tax levy ordinance
will be on the next Finance Committee and City Council agendas.
The ordinance will propose increasing the property tax levy by 1 %
plus an estimated increase for new construction and annexations.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 5788
F4.1
An Ordinance of the City of Auburn, Washington, amending
Chapter 2.54 of the Auburn City Code to increase the Advance
Travel Expense Revolving Fund from $2,000.00 to $5,000.00
It was the consensus of the Committee to recommend Council
approval of Ordinance No. 5788.
(Action on Ordinance No. 5788 occurred at the October 6, 2003
Finance Committee meeting.)
V. DISCUSSION ITEMS
A. Third Quarter Reports
Vice Chair Cerino inquired regarding funds invested in the State
Investment Pool.
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Finance Committee Minutes October 20, 2003
Director Coleman stated that the funds invested in the State
Investment Pool are very liquid and safe. The pool is similar to a
money market account and offers a better return.
Director Coleman reviewed General Fund revenues and
expenditures. Director Coleman noted that second half property
tax revenue will not be received until November, 2003. Gambling
tax revenue has increased due to improved collections of past due
payments. Miscellaneous revenues have increased due to funds
received from Comcast for Government Access TV (CATV) and
Department of Labor and Industries premium recovery funds.
Director Coleman reported on revenues and expenditures for the
Special Revenue Funds, Capital Project Funds, and Proprietary
Funds, and reviewed the Investment Portfolio.
B. Auburn School District Impact Fees and Planning and Community
Development Committee Minutes
Auburn School Board Member Ted Leonard reported that school
impact fees have been collected at the same rate for the last five
years. The Auburn School District (ASD) is experiencing
tremendous growth at this time. Dr. Leonard spoke in favor of
increasing school impact fees to provide the additional school
facilities needed to accommodate increasing student population.
Dr. Leonard noted that the ASD is impacted by growth, not only in
the City of Auburn, but also in unincorporated King County areas.
Dr. Leonard urged Committee Members to support an increase in
school impact fees.
Auburn School Board Member Ray Vefik stated that the impact of
growth in the Auburn area requires construction of additional school
facilities in the very near future. The ASD 2003-2009 Capital
Facilities Plan is nearing the six-year window. In order to house
students and accommodate growth in the district, the ASD must
begin planning, designing, and permitting for new construction.
School impact fees are used specifically for capital projects to
construct new schools and to purchase portable units. Mr. Vefik
urged Committee Members to support an increase in school impact
fees.
In response to questions from Chair Poe and Vice Chair Cerino,
ASD Associate Superintendent Michael Newman stated that the
formula for school impact fees is based upon the costs for new
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Finance Committee Minutes October 20, 2003
facilities and a student generation factor for high school, middle
school, and elementary school students. The factor is largely
based on the student population in each area, which varies
significantly. The ASD only differentiates between single family and
multi family units, not the number of bedrooms in each unit. It is
very difficult to determine the number of school children living in a
multi family unit.
Discussion followed regarding the costs of various impact fees
assessed on new construction, the quality of education for
students, varying school impact fees in neighboring areas, methods
of assessing impact fees, and alternatives to increasing school
impact fees.
It was the consensus of the Committee to request
recommendations from the Municipal Services and Planning and
Community Development Committees related to increasing school
impact fees prior to presenting the issue to the City Council.
Member Backus inquired on behalf of AARP regarding their
possible rental of the ASD pool facility for specific hours and days.
Associate Superintendent Newman indicated that he is in contact
with the aquatics management group that runs the pool for the ASD
with regard to establishing a fee rate for outside usage. The
agreement with King County dictates that the ASD can rent the pool
to outside groups with specific conditions for usage, such as
providing lifeguards and liability insurance. The aquatics
management group can provide lifeguard services.
VI. ADJOURNMENT
There being no further business to come before the Committee, the
meeting adjourned at 7:25 PM.
APPROVED THIS DAY OF NOVEMBER, 2003.
Fred Poe, Chair Cathy Richardson, Deputy City Clerk
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