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HomeMy WebLinkAbout11-03-2003 ITEM III-DWASHINGTON MINUTES FINANCE COMMITTEE OCTOBER 20, 2003 CALL TO ORDER Chair Fred Poe called the meeting to order at 6:30 PM in the Council Conference Room, located in City Hall, 25 West Main Street, Auburn, Washington. Committee members present were: Chair Poe, Vice Chair Gene Cerino, and Member Nancy Backus. Others present included Mayor Peter B. Lewis, Finance Director Shelley Coleman, Employee Relations and Compensation Manager John Fletcher, Associate City Attorney/Civil Joseph Beck, Auburn School District Associate Superintendent Michael Newman, Auburn School Board Members Ray Vefik and Ted Leonard, Master Builders Association Representative Garrett Huffman, Mr. Bill Peloza, Ms. Lynn Norman, and Deputy City Clerk Cathy Richardson. II. APPROVAL OF MINUTES A. Minutes of the October 6, 2003 Finance Committee meeting. Vice Chair Cerino moved and Member Backus seconded to approve the minutes as distributed. MOTION CARRIED UNANIMOUSLY. 3-0. III. CONSENT ITEMS A. Vouchers 1. Claims F4.9.5 Claims check numbers 324930 through 325338 in the amount of $1,002,824.76 and dated October 20, 2003. 2. Payroll F4.9.2 Payroll check numbers 505920 to 506082 in the amount of $566,574.68 and electronic deposit transmissions in the Page 1 Finance Committee Minutes October 20, 2003 amount of $869,198.81 for a grand total of $1,435,773.49 for the pay period covering October 2, 2003 to October 15, 2003. B. Call for Public Hearing 1. 2004 Budget A3.18 City Council to call for a public hearing to be held on November 3, 2003 to receive public comment on the 2004 Budget. Committee Members reviewed claims and payroll vouchers and briefly discussed claims voucher numbers 325250, 325255, and 325273. Vice Chair Cerino moved and Member Backus seconded to approve the consent items. MOTION CARRIED UNANIMOUSLY. 3-0. Director Coleman noted that the 2004 property tax levy ordinance will be on the next Finance Committee and City Council agendas. The ordinance will propose increasing the property tax levy by 1 % plus an estimated increase for new construction and annexations. IV. ORDINANCES AND RESOLUTIONS A. Ordinance No. 5788 F4.1 An Ordinance of the City of Auburn, Washington, amending Chapter 2.54 of the Auburn City Code to increase the Advance Travel Expense Revolving Fund from $2,000.00 to $5,000.00 It was the consensus of the Committee to recommend Council approval of Ordinance No. 5788. (Action on Ordinance No. 5788 occurred at the October 6, 2003 Finance Committee meeting.) V. DISCUSSION ITEMS A. Third Quarter Reports Vice Chair Cerino inquired regarding funds invested in the State Investment Pool. Page 2 Finance Committee Minutes October 20, 2003 Director Coleman stated that the funds invested in the State Investment Pool are very liquid and safe. The pool is similar to a money market account and offers a better return. Director Coleman reviewed General Fund revenues and expenditures. Director Coleman noted that second half property tax revenue will not be received until November, 2003. Gambling tax revenue has increased due to improved collections of past due payments. Miscellaneous revenues have increased due to funds received from Comcast for Government Access TV (CATV) and Department of Labor and Industries premium recovery funds. Director Coleman reported on revenues and expenditures for the Special Revenue Funds, Capital Project Funds, and Proprietary Funds, and reviewed the Investment Portfolio. B. Auburn School District Impact Fees and Planning and Community Development Committee Minutes Auburn School Board Member Ted Leonard reported that school impact fees have been collected at the same rate for the last five years. The Auburn School District (ASD) is experiencing tremendous growth at this time. Dr. Leonard spoke in favor of increasing school impact fees to provide the additional school facilities needed to accommodate increasing student population. Dr. Leonard noted that the ASD is impacted by growth, not only in the City of Auburn, but also in unincorporated King County areas. Dr. Leonard urged Committee Members to support an increase in school impact fees. Auburn School Board Member Ray Vefik stated that the impact of growth in the Auburn area requires construction of additional school facilities in the very near future. The ASD 2003-2009 Capital Facilities Plan is nearing the six-year window. In order to house students and accommodate growth in the district, the ASD must begin planning, designing, and permitting for new construction. School impact fees are used specifically for capital projects to construct new schools and to purchase portable units. Mr. Vefik urged Committee Members to support an increase in school impact fees. In response to questions from Chair Poe and Vice Chair Cerino, ASD Associate Superintendent Michael Newman stated that the formula for school impact fees is based upon the costs for new Page 3 Finance Committee Minutes October 20, 2003 facilities and a student generation factor for high school, middle school, and elementary school students. The factor is largely based on the student population in each area, which varies significantly. The ASD only differentiates between single family and multi family units, not the number of bedrooms in each unit. It is very difficult to determine the number of school children living in a multi family unit. Discussion followed regarding the costs of various impact fees assessed on new construction, the quality of education for students, varying school impact fees in neighboring areas, methods of assessing impact fees, and alternatives to increasing school impact fees. It was the consensus of the Committee to request recommendations from the Municipal Services and Planning and Community Development Committees related to increasing school impact fees prior to presenting the issue to the City Council. Member Backus inquired on behalf of AARP regarding their possible rental of the ASD pool facility for specific hours and days. Associate Superintendent Newman indicated that he is in contact with the aquatics management group that runs the pool for the ASD with regard to establishing a fee rate for outside usage. The agreement with King County dictates that the ASD can rent the pool to outside groups with specific conditions for usage, such as providing lifeguards and liability insurance. The aquatics management group can provide lifeguard services. VI. ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 7:25 PM. APPROVED THIS DAY OF NOVEMBER, 2003. Fred Poe, Chair Cathy Richardson, Deputy City Clerk I: \clerk\finance\fca\2003fcm 10-20 Page 4