HomeMy WebLinkAboutITEM V-A-1CI~ OF
VVASH I NGTON
CITY OF AUBURN
COUNCIL MEETING MINUTES
October 20, 2003 7:30 PM
CALL TO ORDER
Fla,q Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 PM and
led those in attendance in the Pledge of Allegiance.
Roll Call
Mayor Lewis and the following Councilmembers were present:
Rich Wagner, Trish Borden, Fred Poe, Gene Cerino, Stacey
Brothers, and Nancy Backus. Councilmember Sue Singer was
excused.
Staff members present included: Police Chief Jim Kelly, Planning
and Community Development Director Paul Krauss, Fire Chief Bob
Johnson, Employee Relations and Compensation Manager John
Fletcher, Public Works Director Dennis Dowdy, Finance Director
Shelley Coleman, Sewer Utility Engineer Jeff Roscoe, and Deputy
City Clerk Cathy Richardson.
C. Announcements and Appointments
Announcements
There were no announcements.
2. Appointments
a)
Human Services Committee
City Council to confirm the appointment of Jay Ostos
to an unexpired term on the Human Services
Committee through December 31, 2004.
Councilmember Wagner moved and Councilmember
Brothers seconded to confirm the appointment of Jay
Ostos to the Human Services Committee.
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City of Auburn Council Meetinq Minutes October 207 2003
II.
MOTION CARRIED UNANIMOUSLY. 6-0.
A,qenda Modifications
Agenda modifications included a correction to Item V.C.2 of these
minutes related to the award of Public Works Project Number
C203B to Elite Commercial Contracting.
CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearinqs
Local Law Enforcement Block Grant
F5.4.1
The City of Auburn's application for funding under the
Department of Justice Local Law Enforcement Block Grant
Program has been approved in the amount of $35,416.00 for
the purpose of reducing crime and improving public safety.
The City of Auburn proposes to utilize the grant to pay
overtime costs for police officers engaged in community
policing activities. Special conditions of the grant award
require the City to encourage participation regarding the
proposed use of the payment under the Local Law
Enforcement Block Grant.
Mayor Lewis opened the public hearing.
No one in the audience requested to speak.
Mayor Lewis closed the public hearing.
Audience Participation
This is the place on the agenda where the pubfic is invited to speak
to the City Council on any issue.
Vir,qinia Hau,qen, 2503 "R" Street SE, Auburn, WA
Ms. Haugen inquired regarding the proposed
improvements to the Auburn Transit Station.
commercial
Planning and Community Development Director Paul Krauss
explained that this is a construction project to undertake the tenant
improvements in the retail space at the Auburn Transit Station.
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City of Auburn Council Meetinq Minutes October 207 2003
III.
Correspondence
No correspondence was received.
COUNCIL COMMITTEE REPORTS
A3.7.6
A. Municipal Services
Vice Chair Wagner reported the Municipal Services Committee met
this evening at 5:00. The Committee discussed contract
administration items and Resolution Nos. 3631, 3645, and 3647.
Vice Chair Wagner noted that a brief staff report on Resolution No.
3645 will be forthcoming. The next regular meeting of the
Municipal Services Committee is scheduled for November 3, 2003
at 5:00 PM.
Planninq & Community Development
Chair Borden reported that the Planning and Community
Development Committee met October 13, 2003 at 5:00 PM. The
Committee discussed and recommends approval of contract
administration items and Resolution No. 3653. The Committee also
discussed Ordinance Nos. 5794 and 5795 and received a report on
a proposed increase to school impact fees from Auburn School
District representative Mike Newman and Master Builders
Association representative Garrett Huffman. The next regular
meeting of the Planning and Community Development Committee
is scheduled for October 27, 2003 at 5:00 PM.
Public Works
Chair Wagner reported that the Public Works Committee met
October 13, 2003 at 5:30 PM. The Committee reviewed Resolution
Nos. 3645 and 3644. Chair Wagner commended the Public Works
Department for their work on the many agreements related to
Resolution No. 3644. The Committee discussed the findings of
needs assessment for the Transportation Comprehensive Plan and
the related upcoming open house. Chair Wagner extended an
invitation to Councilmembers to attend the open house which will
be held on October 23, 2003 from 6:00 to 9:00 PM at Washington
Elementary School. The Committee also discussed the proposed
Lyden Traffic Impact Fee Credit Agreement on the "A" Street NW
corridor, the IA2 Partnership related to water, and utility service to
the Kent watershed. The next regular meeting of the Public Works
Committee is scheduled for October 27, 2003 at 5:30 PM.
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City of Auburn Council Meetinq Minutes October 207 2003
IV.
Finance
Chair Poe reported that the Finance Committee met this evening at
6:30. The Committee discussed and recommends approval of
claims and payroll vouchers and Ordinance No. 5788. The
Committee received a 2003 third quarter financial report and
discussed a proposed increase on school impact fees. Auburn
School District representatives were present. Members requested
recommendations from the Planning and Community Development
and Municipal Services Committees related to increasing school
impact fees. The next regular meeting of the Finance Committee is
scheduled for November 3, 2003 at 6:30 PM.
COUNClLMEMBER REPORTS
At this time Councilmembers may report on items not specifically
described on the agenda, which are of interest to the community.
(Councilmembers and Mayor Lewis reported prior to Item I/LA of these
minutes.)
Councilmember Cerino reported that, on behalf of Mayor Lewis, he
presented a Proclamation to the Aamerican College of Karate which was
attempting to break the national record for the number of kicks executed in
an hour.
Councilmember Cerino reported that he attended a recent Puget Sound
Regional Council meeting regarding issues related to buildable lands in
Pierce County and the Growth Management Act, specifically related to
large developments.
Councilmember Backus reported that she attended a recent International
Association of Machinists and Aerospace Workers rally at which Attorney
General Christine Gregoire, other dignitaries, and over 1,000 union
representatives were present. The rally was to encourage Boeing
production of the 7E7 airplane in the State of Washington.
Mayor Lewis reported that he recently attended a conference in
Vancouver, British Columbia, on Economic Development for the Puget
Sound Region. It was determined that one hundred seventy-one separate
taxing districts exist within Kitsap, Pierce, King and Snohomish counties.
Regional efforts will be made over the next few years to reduce the
number of taxing districts. King County Executive Ron Sims spoke
regarding the urgent need to move forward with transportation projects.
Executive Sims also spoke at the Greater Auburn Area Chamber of
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City of Auburn Council Meetinq Minutes October 207 2003
Commerce luncheon today regarding the Regional Transportation District
and suggested transferring $300 million from funds slated for State Route
167 improvements to Sound Transit. Any changes would have to be
approved by the Legislature.
CONSENT AGENDA
Afl matters fisted on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form fisted.
A. Minutes
1. Minutes of the October 6, 2003 regular City Council meeting.
B. Vouchers
F4.9.2,F4.9.5
Claims
Claims check numbers 324930 through 325338 in
amount of $1,002,824.76 and dated October 20, 2003.
the
Payroll
Payroll check numbers 505920 to 506082 in the amount of
$566,574.68 and electronic deposit transmissions in the
amount of $869,198.81 for a grand total of $1,435,773.49 for
the pay period covering October 2, 2003 to October 15,
2003.
C. Contract Administration
Parks & Recreation Department Project
O5.1.2
City Council accept Equipment Bid from Northwest
Playground Equipment, Inc. in the amount of $50,960.00,
including Washington State sales tax, for Terminal Park
improvements.
Public Works Proiect Number C203B
O3.3.11 PR C203B
City Council award Contract 03-12, Project Number C203B,
Auburn Station Commercial Improvements, Phase II, Elite
Commercial Contracting on their Iow bid of $157,537.00 plus
Washington State sales tax of $13,863.26 for a total contract
price of $171,400.26.
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City of Auburn Council Meetinq Minutes October 207 2003
VI.
VII.
Planninq & Community Development Department Project
Number C220A
O4.4.1 PR C220A
City Council approve Final Pay Estimate No. 8 to Contract
02-20 with Elite Commercial Contracting and accept
construction of Project No. C220A, City Hall Remodel and
Remodel of Vacant Senior Center.
D. Call for Public Hearinq
2004 Budqet
A3.18
City Council to call for a public hearing to be held on
November 3, 2003 to receive public comment on the 2004
Budget.
Councilmember Wagner moved and Councilmember Cerino
seconded to approve the consent agenda.
MOTION CARRIED UNANIMOUSLY. 6-0.
(Item V.C. 1 Agenda Bill contains a scrivener's error as
follows: The budget impact indicates a cost of $59,950.00.
The administrative recommendation states a cost of
$50,960.00. The supporting documentation reflects a cost of
$59,950.00 and was approved by the Planning and
Community Development Committee on October 13, 2003.
The administrative recommendation should have stated a
cost of $59,950.00)
UNFINISHED BUSINESS
There was no unfinished business.
NEW BUSINESS
There was no new business.
ORDINANCES AND RESOLUTIONS
A. Ordinances
Ordinance No. 5788
F4.1
An Ordinance of the City of Auburn, Washington, amending
Chapter 2.54 of the Auburn City Code to increase the
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City of Auburn Council Meetinq Minutes October 207 2003
Advance Travel Expense Revolving Fund from $2,000.00 to
$5,000.00
Councilmember Poe moved and Councilmember Cerino
seconded to introduce and adopt Ordinance No. 5788.
MOTION CARRIED UNANIMOUSLY. 6-0.
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City of Auburn Council Meetinq Minutes October 207 2003
Ordinance No. 5794
cuP03-0006
An Ordinance of the City of Auburn, King County,
Washington, providing for a Conditional Use Permit to allow
church activities in the R-2, Single Family Residential Zoning
District located at 1202 28th Street SE, within the City of
Auburn, Washington
Councilmember Borden moved and Councilmember
Brothers seconded to introduce and adopt Ordinance No.
5794.
MOTION CARRIED UNANIMOUSLY. 6-0.
Ordinance No. 5795
o3.4.1.7
An Ordinance of the City of Auburn, Washington, to
appropriate a total amount of Four Hundred Seventy-eight
Thousand Dollars ($478,000) for the 2004 program year;
and to authorize the Mayor to implement the approved
programs and projects
Councilmember Borden moved and Councilmember
Brothers seconded to introduce and adopt Ordinance No.
5795.
MOTION CARRIED UNANIMOUSLY. 6-0.
Resolutions
Resolution No. 3631
A3.16.5, O4.4.10
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
an Agreement between the City of Auburn and American
Funeral and Cemetery Trust Services for the purpose of
administering and managing client funds paid to the City
pursuant to pre-arrangement sales contracts for collective
investment in a master trust
Councilmember Wagner moved and Councilmember
Brothers seconded to adopt Resolution No. 3631.
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City of Auburn Council Meetinq Minutes October 207 2003
MOTION CARRIED UNANIMOUSLY. 6-0.
Resolution No. 3644
o3.1 ANX03-0001
A Resolution of the City Council of the City of Auburn,
Washington, relating to the annexation of a portion of
property to the City of Auburn simultaneously to its
deannexation from the City of Pacific, pursuant to RCW
35.10.217(2)
Councilmember Wagner moved and Councilmember Poe
seconded to adopt Resolution No. 3644.
Councilmember Wagner commended Assistant City
Engineer/Utilities Duane Huskey for his work related to
Resolution No. 3644.
MOTION CARRIED UNANIMOUSLY. 6-0.
Resolution No. 3645
o4.9.1 PR 562, A1.3
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor to execute an
Interagency Agreement between the City and King County
and appropriate documents relating to the South 277th Street
Reconstruction Project, Phase III
Councilmember Wagner moved and Councilmember
Brothers seconded to adopt Resolution No. 3645.
Sewer Utility Engineer Jeff Roscoe distributed copies of
secondary agreements and a site map related to Resolution
No. 3645. Mr. Roscoe explained that the Interagency
Agreement attached to Resolution No. 3645 is in relationship
to the City of Auburn construction of a project in conjunction
th
with King County on the reconstruction of South 277 Street.
The secondary agreements relate to acquisition from the
City of Auburn by King County of property known as
Goedecke North for wetland mitigation and dedicated open
space requirements of the Interagency Agreement.
MOTION CARRIED UNANIMOUSLY. 6-0.
Resolution No. 3647
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City of Auburn Council Meetinq Minutes October 207 2003
IX.
F5.4.1
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Auburn City Council to accept a
Local Law Enforcement Block Grant on behalf of the City of
Auburn, Washington
Councilmember Wagner moved and Councilmember
Brothers seconded to adopt Resolution No. 3647.
MOTION CARRIED UNANIMOUSLY. 6-0.
Resolution No. 3653
A1.3
A Resolution of the City Council of the City of Auburn,
Washington, authorizing the Mayor and City Clerk to execute
Interlocal Agreement King County and the City of Auburn
regarding administering funds generated as a result of State
of Washington SHB 2060
Councilmember Borden moved and Councilmember
Brothers seconded to adopt Resolution No. 3653.
MOTION CARRIED UNANIMOUSLY. 6-0.
MAYOR'S REPORT
Executive Session
Mayor Lewis recessed the meeting to executive session at 7:53 PM
for approximately fifteen minutes to discuss real estate acquisition.
Mayor Lewis reconvened the regular meeting at 8:12 PM.
ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 8:12 PM.
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City of Auburn Council Meetinq Minutes October 207 2003
APPROVED THE
DAY OF NOVEMBER, 2003.
Peter B. Lewis, Mayor
Cathy Richardson, Deputy City Clerk
City Council agendas and minutes are available to the pubfic at the City Clerk's
Office, on the City website, and via e-marl. Complete agenda packets are
available for review at the City Clerk's Office and at the Library.
Internet: http://www.ci.auburn.wa, us
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