HomeMy WebLinkAbout11-17-2003 Item III-DWASHINGTON
FINANCE COMMITTEE
NOVEMBER 3, 2003
MINUTES
I. CALL TO ORDER
Chair Fred Poe called the meeting to order at 6:32 PM in the Council
Conference Room, located in City Hall, 25 West Main Street, Auburn,
Washington. Committee members present were: Chair Fred Poe, Vice
Chair Gene Cerino, and Member Nancy Backus. Also present during the
meeting were: Mayor Peter B. Lewis, Human Resources and Risk
Management Director Brenda Heineman, City Attorney Daniel B. Heid,
Finance Director Shelley Coleman, and City Clerk Danielle Daskam.
Guests present included Bill Peloza, Lynn Norman, Virginia Haugen,
Auburn School District Superintendent Linda Cowan, Auburn School
District Associate Superintendent Michael Newman, Master Builders
Association Representative Garrett Huffman, and Gary Young of Polygon.
II. APPROVAL OF MINUTES
A. Minutes of the October 20, 2003 Finance Committee meeting.
Vice Chair Cerino moved and Member Backus seconded to
approve the October 20, 2003 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 325339 through 325752 in the
amount of $2,092,187.66 and dated November 3, 2003.
2. Payroll
F4.9.2
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Finance Committee Minutes November 3, 2003
Payroll check numbers 506083 to 506240 in the amount of
$274,369.28 and electronic deposit transmissions in the
amount of $903,032.56 for a grand total of $1,177,401.84 for
the pay period covering October 16 to October 30, 2003.
Committee members reviewed claims and payroll vouchers.
Vice Chair Cerino moved and Member Backus seconded to
approve the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
IV. ORDINANCES AND RESOLUTIONS
A. Ordinance No. 5796
F3.18
An Ordinance of the City of Auburn, Washington, authorizing the
levy of regular property taxes by the City of Auburn for collection in
2004
Finance Director Coleman presented Ordinance No. 5796 for
Committee review. The ordinance sets the property tax levy for
2004 at $13,300,000, which is based on a one percent limit and an
estimate of new construction. The levy rate is estimated at $2.90
per $1,000 of assessed valuation.
Vice Chair Cerino moved and Member Backus seconded to
recommend City Council approval of Ordinance No. 5796.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. Auburn School District — School Impact Fee Request
Chair Poe recalled that the Finance Committee requested
recommendations from the Municipal Services Committee and
Planning and Community Development Committee on the School
District's request for school impact fee increases.
Finance Director Coleman noted that the Planning and Community
Development Committee recommended increasing school impact
fees to $4,000 for single-family dwellings and $1,200 per multi-
family dwelling. The Municipal Services Committee recommended
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Finance Committee Minutes November 3, 2003
a phased in approach over three years as follows: January 2004
increase single family dwelling impact fee to $3,000 and multi-
family dwelling to $1,200; January 2005 increase single family
dwelling impact fee to $4,000 and multi -family dwelling fee to
remain at $1,200; and beginning January 2006 the impact fees
would be equivalent to the impact fee identified in the Auburn
School District Capital Facilities Plan.
Vice Chair Cerino spoke in support of a phased increase for school
impact fees.
Superintendent Linda Cowan spoke in support of a mechanism that
would not require school district representatives to annually
request an increase in school impact fees. Instead, she suggested
that the District's Capital Facilities Plan, submitted to the City
annually for inclusion in the City's Comprehensive Plan, be the
basis for school impact fees for the following year. Ms. Cowan
spoke of the need for school impact fees and the growth that is
taking place in the school district. She explained that school
impact fees provide the funding for portable classrooms, classroom
space leases, and expenses associated with preparation and
planning for new facilities.
Mr. Gary Young of Polygon spoke regarding Polygon's plans for
construction in the Lakeland area. He explained that Polygon
recently made a commitment to build 1,200 homes in the Lakeland
area based on current fees. He spoke of his company's need to
meet a variety of housing needs at affordable prices. Mr. Young
expressed support for a phased approach for any increase in
school impact fees.
Mayor Lewis explained that the recommendation from the
Municipal Services Committee is based on a phased approach that
would ultimately link the amount of impact fees to the annual
Capital Facilities Plan (CFP) presented by the School District.
Associate Superintendent Newman explained that the calculation
of school impact fees is based on current enrollment, enrollment
projections, existing facilities, and a classroom standard
established by the School Board. Impact fees will vary from district
to district because of the differences in growth and in established
standards.
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Finance Committee Minutes November 3, 2003
VI.
Superintendent Cowan reported there is an immediate need for two
portable classrooms at Ilalko Elementary and planning and
permitting for two new elementary schools. Other needs will be
identified in March.
Vice Chair Cerino moved and Member Backus seconded to
recommend the City Council approve the following school impact
fees:
January 1, 2004
January 1, 2005
January 1, 2006
and each year
thereafter
Single Family
$3,000
$4,000
Per CFP
MOTION CARRIED UNANIMOUSLY. 3-0.
B. Tax Advisory Committee Budget Request
This item was removed from the agenda.
Multi -Family
$ 1,200
$ 1,200
Per CFP
ADJOURNMENT
There being no further business, the meeting adjourned at 7:18 PM.
APPROVED THE DAY OF , 2003.
Fred Poe, Chair
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Danielle Daskam, City Clerk