HomeMy WebLinkAbout06-07-2004 Item III-CWASHINGTON
CALL TO ORDER
CITY OF AUBURN
PUBLIC WORKS COMMITTEE
May 24, 2004
MINUTES
Chairman Rich Wagner called the meeting to order at 5:30 p.m. in Conference Room #3, located
on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee
members present were: Chairman Rich Wagner, Member Gene Cerino, and Member Roger
Thordarson. Also present during the meeting were: Mayor Peter B. Lewis, Public Works Director
Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub,
Senior Project Engineer Bill Helbig, Utilities Engineer Duane Huskey, Traffic Engineer Laura
Philpot, Transportation Planner Joe Welsh, Development Review Engineer Costa Philippides,
Assistant City Attorney Joe Beck, Finance Director Shelley Coleman, and Secretary Lorna Dahlke.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Member Cerino, seconded by Member Thordarson, that the Committee
approve the Public Works Committee minutes for May 10, 2004, as submitted. Motion carried.
B. RIGHT-OF-WAY USE PERMIT 04-22, AUBURN SCHOOL DISTRICT FOR HIGH SCHOOL
GRADUATION
It was moved by Member Cerino, seconded by Member Thordarson, that the Committee
approve Right -Of -Way Use Permit 04-22. Motion carried.
C. RIGHT-OF-WAY USE PERMIT 04-23, AUBURN PARKS & RECREATION FOR CLEAN
SWEEP
It was moved by Member Cerino, seconded by Member Thordarson, that the Committee
approve Right -Of -Way Use Permit 04-23. Motion carried.
D. RIGHT-OF-WAY USE PERMIT 04-24, WILLIAMS GAS PIPELINE CORPORATION
Williams Gas Pipeline Corporation is in the process of negotiating a Public Way Agreement
with the City for the long-term use of City right-of-way for a high pressure gas line. Until the
agreement is finalized, the most effective way for Williams to continue construction is through
the use of a right-of-way use permit. This would allow Williams to proceed with construction of
the sections of pipeline at Academy Drive and Lemon Tree Lane. Williams plans to replace
approximately 3,000 feet of 26- and 30 -inch pipe during 2004, with clean up planned for 2005.
Chair Wagner asked that the Committee be re -briefed about any changes or issues related to
the agreement between Williams Pipeline and the Muckleshoot Indian Tribe.
It was moved by Member Cerino, seconded by Member Thordarson, that the Committee
approve Right -Of -Way Use Permit 04-24. Motion carried
Public Works Committee Minutes May 24, 2004
III. ISSUES
A. RESOLUTION NO. 3731, INTERLOCAL AGREEMENT WITH KING COUNTY RELATED TO
PROJECT NO. C326A, C STREET SW IMPROVEMENT
This agreement authorizes the coordination of the work between King County and the City to
incorporate King County's overlay restoration into the City's C Street SW project between
Ellingson Road and 15th Street SW.
It was moved by Member Cerino, seconded by Member Thordarson, that the Committee
recommend Council adopt Resolution No. 3731. Motion carried.
IV. DISCUSSION AND INFORMATION
A. COMCAST CHANGES AND UPDATE REPORT — TERRY DAVIS, COMCAST GOVERNMENT
RELATIONS COORDINATOR
Comcast Representative Terry Davis gave an update on the upgrades Comcast is providing to
Auburn subscribers, including high definition television, video on demand, enhanced high
speed internet, as well as educating parents and caregivers on the control features available
for blocking channels they may consider inappropriate for younger children.
B. UTILITY CODE REVISIONS
Utility Engineer Huskey updated the Committee on additional utility code revisions. All of the
final proposed revisions will be incorporated into one document and be brought back to the
Committee for action at an upcoming meeting.
C. REVISIONS TO DESIGN STANDARDS MANUAL — CHAPTERS 1-4
Development Engineer Philippides reviewed the proposed revisions to the design standards
manual. Staff noted several corrections and revisions requested by the Committee for
consideration. Additional proposed revisions of the remaining chapters are planned to be
reviewed with the Committee during future meetings.
D. LOCAL STREET PROGRAM
Traffic Engineer Philpot reviewed the projected funding and expenditures of a proposed Loca
Street Program. If the City issued a G.O. bond for $3 million spread over three years, the
proposed plan would be to concentrate, with about a 50-50 split, on those streets currently
requiring preventative maintenance, which currently costs approximately $3.25 to $15.00 per
square yard to repair before the condition of the pavement could deteriorate, and to
concentrate on the repairs to the pavement that currently cost approximately $30.00 a square
yard to repair. The goal is to catch streets before they deteriorate to a condition that would
cost the City double to repair.
Optimistic projections are that up to 60% of the streets could be preserved or repaired in the
first three years of the program. However, staff noted that this proposed program is
approximately ten times greater than what is being done currently. For that reason, the City
will need to review its organizational preparedness to accomplish this much work.
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Public Works Committee Minutes May 24, 2004
Projected organizational impacts will include increased preparation work necessary to streets
requiring chip seal, which affects Street Maintenance crew workload and equipment needs;
increased contract administration which affects project engineering competing with capital
projects; and an increase in efforts required to maintain the street database and measure
performance of the program. Suggested ways to address these impacts could include
budgeting for the purchase of additional equipment; contracting some of the street preparation
work out to contractors; hiring additional staff to manage construction contracts and/or lead
City crews' pavement work.
After lengthy discussion, the Committee consensus was to bring a proposed street program to
the public on the fall ballot. It is an important issue, and, if no action is taken, street conditions
will continue to deteriorate. The Committee requested a draft policy, program guidelines, and
projected budget be brought back to the Committee for review at the next meeting.
E. CAPITAL PROJECT STATUS REPORT
The following projects were briefly discussed:
Item 2, C317B/C, GSA Ballfield Improvements: The ballfield is completed and will be in use in
2005.
Item 4, C403A, Les Gove Park Spray Pool: The total project budget is approximately
$150,000; $100,000 funded by a community block grant, and the remainder through
donations.
Item 8, C1014, Auburn Way South Safety Improvements: Engineer Gaub said that advertising
for this project is expected to occur in July. The work at the intersection of M Street SE and
Auburn Way South is being removed from the project and will be completed under a separate
contract at a later date, when negotiations with the Zion Lutheran Church are completed.
Item 10, C305A, City Hall Court Yard Improvements: Committee Chair Wagner suggested a
review of the proposed project be done to determine if the project can be completed on a
smaller scale.
Item 12, C324A, Well 513: If Bonney Lake does not have excess water supply to sell to the
City in the event of another dry year, staff has other alternatives identified, such as
conservation efforts early in the season or the installation of a temporary pump for Well 5B.
Item 25, C307A, City Wide ITS Improvement: Federal funds have not been released at this
time.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 7:30 p.m.
Ferri -owe
Submitted by Lorna Dahlke, Secretary.
Approved by the Public Works Committee on
File: 17 (17.2)
REF. H:\PWCAgendaMinutes/052404Minutes
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