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Home My WebLink About06-07-2004 Item V-AWASHINGTON I. CALL TO ORDER CITY COUNCIL MEETING MINUTES May 17, 2004 7:30 PM A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. B. Roll Call Mayor Lewis and the following Councilmembers were present: Rich Wagner, Sue Singer, Gene Cerino, Bill Peloza, Roger Thordarson and Lynn Norman. Councilmember Nancy Backus was excused. Staff members present included: City Attorney Daniel B. Heid, Human Resources and Risk Management Director Brenda Heineman, Police Chief Jim Kelly, Acting Fire Chief Russ Vandver, Finance Director Shelley Coleman, Public Works Director Dennis Dowdy, Parks and Recreation Director Daryl Faber, Planning and Community Development Director Paul Krauss, Community Development Administrator David Osaki, Planner Sean Martin, and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements There was no announcement. 2. Appointments There was no appointment for Council consideration. D. Agenda Modifications There was no agenda modification. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE Page 1 City of Auburn Council Meeting Minutes May 17, 2004 A. Public Hearings No public hearing was scheduled. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Robert A. Evans, 1020 S. 118th, Tacoma Mr. Evans spoke regarding a police incident and his arrest last year. C. Correspondence No correspondence was received. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Cerino reported the Municipal Services Committee met this evening at 5:00 p.m. The Committee approved consent items including recommending the award of the airport runway improvements project to ICON Materials. The Committee also approved Resolution No. 3725 relating to nuisance abatement, Resolution No. 3727 accepting a grant from the Federal Aviation Administration, and Resolution No. 3728 declaring real property on West Valley Highway surplus. The Committee received a report from the new manager of Comcast on upcoming service upgrades and a report from Acting Fire Chief Vandver on the draft plan for hazard mitigation for the City. The Committee also began discussion on a draft ordinance to regulate motorized scooters. The next regular meeting of the Municipal Services Committee is scheduled for June 7, 2004 at 5:00 p.m. B. Planning & Community Development Chair Singer reported the Planning and Community Development Committee met May 10, 2004. The Committee held a public hearing on the Fremantle Development request for water and sewer availability certificates and approved Resolution No. 3724 adopting the Mary Olson Operations Plan. The Committee discussed the Downtown Association's request for right-of-way use permit for displays on Main Street, reviewed the proposed adult use ordinance (Ordinance No. 5835), and discussed proposed design standards. The next regular meeting of the Planning and Page 2 City of Auburn Council Meeting Minutes May 17, 2004 Community Development Committee is scheduled for May 24, 2004 at 5:00 p.m. C. Public Works Chair Wagner reported the Public Works Committee met May 10, 2004. The Committee approved several contract administration items that appear on the Council's agenda this evening for approval. The Committee discussed water service on Lea Hill, the design scope for Well 5B expansion (Project C324A) to serve the Lakeland Hills area, a consultant contract with Eden Pest Control to monitor the West Nile Virus threat, and utility rates. The Committee also recommended approval of Main Street sidewalk displays this summer on a trial basis. The next regular meeting of the Public Works Committee is scheduled for May 24, 2004 at 5:30 p.m. D. Finance Vice Chair Norman reported that the Finance Committee met this evening at 6:30 p.m. The Committee reviewed and approved consent items including vouchers and surplus property. The Committee also discussed and recommended approval of Ordinance No. 5843 relating to Local Improvement District 250, Ordinance No. 5845 relating to administrative policies, Resolution No. 3728 declaring real property surplus, and Resolution No. 3729 authorizing a contract with Washington Advocates, LLC. The Committee also discussed the 2004 mid -year budget adjustment, which will be presented to the full Council in June, and considered a contract position for Economic Development Coordinator. The next regular meeting of the Finance Committee is scheduled for June 7, 2004 at 6:30 p.m. IV. COUNCILMEMBER REPORTS At this time Councilmembers may report on items not specifically described on the agenda, which are of interest to the community. Mayor Lewis read a letter from Auburn School Superintendent Linda Cowan commending the Auburn Fire and Police Departments for their quick and professional response to the Auburn School District bus accident that occurred on Lea Hill on May 11, 2004. Mayor Lewis announced that the third annual clean sweep event will take place on June 5, 2004. The event will begin at 8:30 a.m. in front of City Hall. Anyone who would like to propose a project or who would like to Page 3 City of Auburn Council Meeting Minutes May 17, 2004 participate in the event is encouraged to contact the City of Auburn for more information. Councilmember Singer reported that she spoke at a recent DARE graduation at Terminal Park Elementary. Councilmember Singer also noted that the City has received an increased amount of correspondence from the public complimenting City staff for their customer service. Councilmember Norman reported she attended the Relay for Life on May 14. She commended Councilmember Thordarson's participation in the organizing committee for the event. Councilmember Norman also announced that Auburn TV Channel 21 includes new programming on the Mary Olson Farm. Councilmember Peloza reported on his attendance at the monthly Law Enforcement Officers and Fire Fighters (LEOFF) Disability Board, the Auburn Elks 1808 National Youth Week awards ceremony, the Latter Day Saints Cub Scouts awards meeting, the King County Metropolitan Water Pollution Abatement Advisory Committee meeting, the King County Water Quality Control Committee meeting, the Water Resource Inventory Area (WRIA 9) meeting, and a meeting with the Auburn Downtown Association regarding holiday decorations. Councilmember Cerino commended Public Works Director Dowdy for his efforts in taking the lead with other cities in Pierce County to obtain federal funding for improvements to West Valley Highway south of 15th Street SW. Mayor Lewis reported that Ducks Unlimited, the leading agency in restoring wetlands in the State of Washington, held their banquet in Auburn recently. Mayor Lewis reported he attended meetings with the Ports of Tacoma and Seattle where discussion included projects along the FAST corridor, a meeting of the King County Regional Policy Committee where members discussed human services needs in South King County, and a meeting of King County Mayors where participants discussed common problems including lack of funding for local road improvements. Mayor Lewis reported that he was pleased to attend an Honor Society meeting for Chinook Elementary. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. Page 4 City of Auburn Council Meeting Minutes May 17, 2004 A. Minutes D C. M 1. Minutes of the May 3, 2004 regular City Council meeting. Vouchers F4.9.2, F4.9.5 1. Claims Claims check numbers 330568 through 330950 in the amount of $1,676,887.84 and dated May 17, 2004. 2. Payroll Payroll check numbers 508163 to 508326 in the amount of $628,381.20 and electronic deposit transmissions in the amount of $926,156.40 for a grand total of $1,554,537.60 for the pay period covering April 30, 2004 to May 12, 2004. Surplus Property F4.6.1 1. Public Works Department F4.6.1 City Council to authorize the surplus and disposal of the following equipment of no further use to the City: Manufacturer Brand Equipment ID# Panasonic Panafax OF -755e CT 040 Contract Administration 1. Public Works Project No. C312A 04.4.9.2 City Council to award Contract 03-07, Project Number C312A, 2004 Runway Improvements, to ICON Materials, on their low bid of $669,874.50 plus Washington state sales tax in the amount of $58,948.96, for a total contract price of $728,823.46. 2. Public Works Project No. C316A 01.2, 03.3.11 City Council to grant permission to advertise for bids for Project No. C316A, Kiss and Ride Parking Lot. 3. Public Works Project No. C404A Page 5 City of Auburn Council Meeting Minutes May 17, 2004 04.9.1 C404A City Council to grant permission to advertise for bids for Project No. C404A, D Street SE Street Improvements. 4. Public Works Project No. C301A 04.9.1 C301A City Council award Contract 04-09, Project Number C301A, 2004 Pavement Preservation — Non -Classified Streets (Chip Seal Program), to Doolittle Construction, Inc. on their low bid of $169,983 for a total contract price of $169,983. Councilmember Singer moved and Councilmember Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 6-0. VI. UNFINISHED BUSINESS There was no item under this section for Council consideration. VII. NEW BUSINESS A. ADDlication No. REZ04-0003 03.8 REZ04-0003 City Council to consider the request of Bill Moffett on behalf of Greg Swain to rezone property located at 203 23rd Street SE from R3, Two Family (Duplex) Residential to C-3, Heavy Commercial. Councilmember Singer moved and Councilmember Norman seconded to approve the rezone based on the Hearing Examiner's Findings of Fact, Conclusions and Conditions, and instruct the City Attorney to prepare the necessary ordinance. MOTION CARRIED UNANIMOUSLY. 6-0. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 5843 F2.4.9 LID 250 An Ordinance of the City Council of the City of Auburn, Washington, relating to Local Improvement District No. 250; fixing the amount, form, date, interest rate and maturity of Page 6 City of Auburn Council Meeting Minutes May 17, 2004 the Local Improvement District No. 250 installment note; providing for the purchase of such note by the City from funds on deposit in the Capital Projects Fund; and fixing the interest rate on Local Improvement District No. 250 assessment installments Councilmember Norman moved and Councilmember Singer seconded to introduce and adopt Ordinance No. 5843. MOTION CARRIED UNANIMOUSLY. 6-0. 2. Ordinance No. 5845 A4.7 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 2.88.030 of the Auburn City Code, relating to administrative policies Councilmember Norman moved and Councilmember Singer seconded to introduce and adopt Ordinance No. 5845. MOTION CARRIED UNANIMOUSLY. 6-0. B. Resolutions 1. Resolution No. 3724 05.1.2 A Resolution of the City Council of the City of Auburn, Washington, approving and adopting the Mary Olson Farm Operations Plan Councilmember Singer moved and Councilmember Norman seconded to adopt Resolution No. 3724. MOTION CARRIED UNANIMOUSLY. 6-0. 2. Resolution No. 3725 06.9.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the City to expend funds to abate the litter, junk and weed nuisance at 103 1 Street S.E. in the City of Auburn and authorizing a lien for labor and materials Page 7 City of Auburn Council Meeting Minutes May 17, 2004 Councilmember Cerino moved and Councilmember Wagner seconded to adopt Resolution No. 3725. MOTION CARRIED UNANIMOUSLY. 6-0. 3. Resolution No. 3726 A3.13.8 A Resolution of the City Washington, authorizing execute a Development Auburn and Milton and Development Council of the City of Auburn, the Mayor and City Clerk to Agreement between the City of Linda Grantham and Fremantle Councilmember Singer moved and Councilmember Norman seconded to adopt Resolution No. 3726. MOTION CARRIED UNANIMOUSLY. 6-0. 4. Resolution No. 3727 04.4.9.2, F5.4.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Auburn City Council to accept grant funds in the amount of Three Hundred Sixty-nine Thousand Two Hundred Fifty-nine Dollars ($369,259) from the U.S. Department of Transportation Federal Aviation Administration, to fund the rehabilitation of Runway 16/34 and construction apron (Phase 2), and authorizing the execution of the grant agreement therefore Councilmember Cerino moved and Councilmember Wagner seconded to adopt Resolution No. 3727. Councilmember Peloza spoke in favor of Resolution No. 3727 and thanked the Airport Advisory Board and staff for their work on the runway project. MOTION CARRIED UNANIMOUSLY. 6-0. 5. Resolution No. 3728 F4.6.1, A3.13.4 A Resolution of the City Council of the City of Auburn, Washington, declaring certain real property as surplus and authorizing its disposal Page 8 City of Auburn Council Meeting Minutes May 17, 2004 Councilmember Cerino moved and Councilmember Wagner seconded to adopt Resolution No. 3728. MOTION CARRIED UNANIMOUSLY. 6-0. 6. Resolution No. 3729 A3.16.6 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a contract with Washington Advocates, LLC, for consulting services Councilmember Norman moved and Councilmember Thordarson seconded to adopt Resolution No. 3729. MOTION CARRIED UNANIMOUSLY. 6-0. IX. MAYOR'S REPORT A. Executive Session No executive session was held. X. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:00 p.m. APPROVED THIS Peter B. Lewis, Mayor DAY OF JUNE, 2004. Danielle Daskam, City Clerk Page 9 City of Auburn Council Meeting Minutes May 17, 2004 Page 10