HomeMy WebLinkAbout06-21-2004 ITEM V-D-1CITY OF 'w"
AGENDA BILL APPROVAL FORM
WAS H I N GTO N
Agenda Subject
Date:
Final Pay Estimate #3 to Contract 03-22
6/8/04
Department:
Attachments:
Budget Impact:
Public Works
Final Pay Estimate #3 and Ma
$ 0
Administrative Recommendation:
City Council approve Final Pay Estimate #3 to Emergency Contract 03-22 with Robison Construction Inc.
and accept construction of Project No. MS 768, Amberview Storm Repair.
Background Summary:
Last fall, following very heavy rainfall, Maintenance and Operations staff responded to a storm problem
being experienced in the vicinity of the Amberview Apartments located on Lea Hill. Upon investigation by
City staff, it was determined that the pipe joints of a 24" diameter, 18 -foot deep storm main had failed.
Upon assessment of the required repairs and potential impact to the apartments should the main further
deteriorate, the Public Works Director determined that the situation demanded an immediate response
and that the required work was outside the scope and capabilities of in-house forces.
Upon notification of the Mayor, an emergency condition was determined to exist and RCI Construction,
Inc. was called out to gain control of the flow prior to the next anticipated rainfall event. The contractor
was called upon to perform the work in accordance with RCW 39.04.280(1)(c), which allows for waiver of
competitive bidding requirements in emergency situations, and Auburn City Code 13.10.050, which
authorizes the Mayor to enter into emergency contracts.
Upon further assessment, it was determined that the pipe needed to be replaced. The scope of work for
this project included bypass pumping the storm line at maximum capacity and excavation to investigate,
determination of the scope of the failed CMP pipe, and replacement of 250 lineal feet of 24" pipe.
In 2003, the project was funded in the Storm Utility capital fund, which had $200,000 budgeted for
Developer Participation that was not slated to be used that year. To complete the project this year, an
additional budget of $75,000 in the Storm Utility capital fund was included in 2004 mid -year budget
adjustment. The total contract cost for this project was $226,602.23.
0621-5
04.8.1 MS 768
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD
❑ Fire ❑ Planning
❑ Park Board ®Public Works
❑ Human Resources ❑ Police
❑ Planning Comm. ❑ Other
❑ Legal ® Public Works
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Wagner
Staff: Dowd
Meeting Date: June 21, 2004
Item Number: V.D.1
AUBURN*f� E THAN YOU IMAGINED
CITY G< AUBURN
MS768
PAY ESTIMATE #3 & FINAL
CO. NO. 03-22
Amberview Storm Repair
SCHEDULE A: Storm Line Repair
h:\proj\pe\MS768 Pay estimate.xis
SCHEDULE TOTAL $ 27,987.70
Period Dates
Begin: March 21, 2004
End: April 20, 2004
1 of 3 06/07/2004 at 9:02 AM
TOTAL PAYMENT TO CONTRACTOR
PAYMENT DUE CONTRACTOR:
h:\proj\pe\MS768 Pay estimate.xls
Period Dates
Begin: March 21, 2004
End: April 20, 2004
2of3
$ 216,188.53 $
$
Amberview Storm Repair
CO. NO. 03-22
29,051.23
29,051.23
Percent/Contract
132%
06/07/2004 at 9:02 AM
CITY OF AU jRN
PROJECT SUMMARY
PAY ESTIMATE #3 & FINAL
Original Contract
Contract Change
Amount
Orders
Total Payment
This Period
SCHEDULE A: Stone Line Repair
Contract
$ 130,000.00
$ -
$
208,274.11
$
27,987.70
Sales Tax (+8.8%)
$ 11,440.00
$ -
$
18,328.12
$
2,462.92
Retainage (-5%)
$ -
$ -
$
10,413.71
$
1,399.39
(city held retainage)
SCHEDULE TOTAL
$ 141,440.00
$ -
$
216,188.53
$
29,051.23
TOTAL PAYMENT TO CONTRACTOR
PAYMENT DUE CONTRACTOR:
h:\proj\pe\MS768 Pay estimate.xls
Period Dates
Begin: March 21, 2004
End: April 20, 2004
2of3
$ 216,188.53 $
$
Amberview Storm Repair
CO. NO. 03-22
29,051.23
29,051.23
Percent/Contract
132%
06/07/2004 at 9:02 AM
Ci i Y OF AUBURN CO. NO. 03-22
MS768 Amberview Storm Repair
PAY ESTIMATE #3 & FINAL
CONTRACTOR:
Robison Construction Inc
30601 51 st Ave S
Auburn WA 98001
Phone: 253.333.8755 fax 253.333.8758
The undersigned has reviewed and approved this final pay estimate. I agree that it is a true and correct statement
showing all monies due me from the City of Auburn under this contract; that I have carefully examined the final pay estimate
estimate and understand it and that I hereby release the City of Auburn from any and all claims of whatsoever
nature which I may have, arising out of this contract, which are not set forth in this estimate.
PAY AMOUNT DUE CONTRACT =
Signatures:
Contractor
Inspector
Project Manager
City Engineer
$ 29,051.23
Date cO 8 `
Date C(J 7 T
Date
- '7
Date _` g d 9,
h:\proj\pe\MS768 Pay estimate.xis 3 of 3 06/07/2004 at 9:02 AM
LOCATION
SE 323rd
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CITY OF *w
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CITY OF AUBURN
Figure 1
WASHINGTON
AMBERVIEW APARTMENT
EMERGENCY REPAIR
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Vicinity Map