HomeMy WebLinkAboutItem III-C
CITY OF AUBURN
PUBLIC WORKS COMMITTEE
June 25, 2004
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 1:00 p.m. in Conference Room #3, located
on the second floor of Auburn City Hall, 25 West Main Street, Auburn, Washington. Committee
members present were: Chairman Rich Wagner, Member Gene Cerino, and Member Roger
Thordarson. Also present during the meeting were: Public Works Director Dennis Dowdy,
Assistant City Engineer Ingrid Gaub, Senior Project Engineer Bill Helbig, Traffic Engineer Laura
Philpot, Traffic Operations Engineer Ryan Johnstone, Transportation Planner/Grants Manager
Emily Terrell, Sanitary Sewer Engineer Jeff Roscoe, Development Review Engineer Costa
Philippides, City Attorney Dan Heid, Assistant City Attorney Margaret King, Planning Director Paul
Krauss and Secretary Lorna Dahlke.
II. CONSENT AGENDA
A. APPROVAL OF MINUTES
It was moved by Member Cerino, seconded by Member Thordarson, that the Committee
approve the Public Works Committee minutes for June 14, 2004, as submitted. Motion
carried.
B. RIGHT-OF-WAY USE PERMIT 04-26, SCARFF MOTORS FOR PARKING
It was moved by Member Cerino, seconded by Member Thordarson, that the Committee
approve Right-of-Way Use Permit No. 04-26. Motion carried.
C. CONSULTANT AGREEMENT NO. AG-C-231 WITH PARAMETRIX FOR SERVICES
RELATED TO PROJECT NO. C9056, AUBURN WAY SOUTH SEWER
Responding to a question from the Committee, Engineer Roscoe said that the project had
been 100% budgeted in the Sewer Utility budget, and that the Muckleshoot Indian Tribe would
reimburse the Sewer Utility as outlined in Resolution No. 3660.
It was moved by Member Cerino, seconded by Member Thordarson, that the Committee
recommend Council approve Consultant Agreement AG-C-231 with Parametrix. Motion
carried.
D. CHANGE ORDER #1 TO CONTRACT NO. 04-09 WITH DOOLITTLE CONSTRUCTION, INC.,
FOR PROJECT NO. C301A, 2004 PAVEMENT PRESERVATION – NON-CLASSIFIED
STREETS (CHIP SEAL)
Engineer Philpot distributed a modified agenda bill and budget status sheet showing that, due
to the contractor’s low bid and the availability of budget, staff recommended increasing the
amount of roadways to be chip sealed. A second change order is anticipated later this
summer to add more streets to this year’s chip seal effort.
It was moved by Member Cerino, seconded by Member Thordarson, that the Committee
recommend Council approve Change Order #1 to Contract No. 04-09 with Doolittle
Public Works Committee Minutes June 25, 2004
Construction, Inc. Motion carried.
III. ISSUES
A. RESOLUTION NO. 3741, LOCAL AGENCY AGREEMENT WITH WSDOT FOR GRANT
FUNDING FOR PROJECT NO. C307A, CITYWIDE INTELLIGENT TRANSPORTATION
SYSTEM (ITS) PROJECT
It was moved by Member Cerino, seconded by Member Thordarson, that the Committee
recommend Council adopt Resolution No. 3741. Motion carried.
IV. DISCUSSION AND INFORMATION
A. REVISIONS TO DESIGN STANDARDS MANUAL – CHAPTERS 7, 8 AND 9
This item was discussed following discussion of Items IV.C and IV.B. Development Review
Engineer Philippides reviewed the proposed revisions to Chapters 7, 8 and 9 of the Design
Standards Manual. Revisions to Chapter 6, storm drainage standards, the final remaining
chapter to be reviewed, will be brought before the Committee at a future meeting.
B. WATER SERVICE OPTIONS FOR KENT WATERSHED
Director Dowdy reviewed three options for working with the City of Kent to provide water
service to property in the Kent Watershed area. One option would be for Kent to provide water
service to the area in perpetuity. A second option would be for Auburn to provide water
service after annexation of the area into the City. The third option would be for Auburn to
provide water service after annexation of the area into the City, with the use of water from
Kent. The third option, recommended by staff, would allow the citizens of the area to receive
all their utility services from one jurisdiction, and the City would benefit by saving and
preserving its current limited water rights to be used anywhere within the City in the future.
The Committee agreed with the staff recommendation and requested that staff continue to
pursue the third option.
C. ANNEXATION ISSUES
Director Krauss summarized annexation issues which require policy decisions in the handling
of annexations in the City’s potential annexation areas. In the past, the City has relied on the
use of interlocal agreements for annexation. Director Krauss said there are questions
regarding how and when to annex. Often, areas within the potential annexation areas do not
have the capital facilities, including sewer, water, storm systems, arterials and parks, built to
City standards, and there are issues of whether these facilities should be brought up to City
standards prior to annexation. Another issue is if it would be more advantageous for the City
to annex areas that are in the potential annexation areas prior to the start of the development
process in order to require development to City standards. This would also provide the City
with the opportunity to receive the biggest tax benefit during the time when development fees
are charged.
Director Dowdy spoke about the need for a legal assessment of the City’s obligations related
to water and sewer services prior to annexation, which is currently pending legal review.
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Public Works Committee Minutes June 25, 2004
Following lengthy discussion, the Committee requested that City Attorney Heid continue to
research the legal aspects of the City’s authority in these issues, and whether the City has the
authority to set policies that would require potential annexation areas to annex prior to
receiving utility services, and whether the City can deny services unless development has
occurred to City standards, or annexed into the City.
D. GRANT STATUS REPORT
Planner/Grants Manager Terrell distributed a grant status report. Chair Wagner requested that
additional remarks be added to not only show what grants have been approved, but also what
actions would be pursued to try to obtain the remainder of the funds needed. The Committee
requested that the status report be brought before the Committee following a significant
milestone, such as when a grant has been approved or denied.
E. LOCAL STREET PROGRAM
Director Dowdy said he had provided the consultant with background and documentation of
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the status of the City’s local streets. He also informed the Committee that on July 2 we will
know if the proposal to cut taxes will be registered on the November ballot. Regardless of the
outcome, Chair Wagner said the City Council wants to propose some action toward improving
local streets. It the City goes forward with a proposal for the fall election, staff would develop a
map of streets needing major repair or preservation for the Committee to discuss and set
priorities. After discussion, the Committee requested that staff continue developing the local
street program. After review of the draft policy and procedures for the local street program, the
Committee concurred with its content as adequate to guide future decisions.
F. CAPITAL PROJECT STATUS REPORT
The following projects were briefly discussed:
Item 8, C404A, D St SE Improvements: The majority of the road work will be completed by
October 2004.
Item 22, C406A, Pond Retrofits: This project will provide some additional plantings and other
amenities to some of the City’s storm drainage ponds to improve their appearance in the
community, and provide dual use where possible and practical.
V. ADJOURNMENT
There being no further business to come before the Public Works Committee, the meeting was
adjourned at 3:00 p.m.
DRD/ld
Submitted by Lorna Dahlke, Secretary.
Approved by the Public Works Committee on __________________________
File: 17 (17.2)
REF. H:\PWCAgendaMinutes/6/25/04Minutes
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