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Home My WebLink About07-19-2004 Item VIII-B-3CITY OF WASHINGTON AGENDA BILL APPROVAL FORM Agenda Subiect West Hill Community Playground Grant Date: July 13, 2004 Department: Planning Attachments: NMG Application and Budget Impact: none Resolution No. 3748 Administrative Recommendation: City Council to adopt Resolution No. 3748. Background Summary: Attached is a Neighborhood Matching Grant application to uild the "West Hill Community Playground". The West Hill Community Playground Enhancement Group {aka — Evergreen Heights PTA} submitted the application. They have been working on this project for nearly six months. They plan to replace the existing dilapidated playground equipment at Evergreen Heights Elementary School with modern equipment that is safer and accessible to children of all abilities. They will make various site improvements to accommodate the use of the playground on weekends and when school is out. The total cost of the project is $36,256. They are requesting a Neighborhood Matching Grant of $15,000. Their match is a combination of cash, volunteer labor and assistance from the Auburn School District. The Auburn School District will provide approximately $9,900 for site improvements, trails and pedestrian access. The Neighborhood Group is going to provide approximately $9,000 as a cash match and the remainder will be donations and volunteer labor. They have already begun raising funds to satisfy their match. Dan Scamporlina, Parks Planning and Development Manager, met with the group to review the site and plans. Both Dan and Daryl Faber have reviewed the grant application. They did not have any comments or objections. This grant application is the only grant application received so far this year. Since January the Neighborhood Program, in conjunction with the Solid Waste Division, has hosted five neighborhood cleanup campaigns. These campaigns have been popular among neighborhood residents and successful at removing debris that might create public nuisances. Attached is a spreadsheet that shows all the projects funded since the beginning of the program. Awarding this grant will leave approximately $4,000 for future grants. Representatives from the neighborhood group plan to attend the P&CD Committee meeting to present their grant application and answer any questions. At their meeting on July 12, 2004, the Planning and Community Development Committee recommended approval. cc\whp nmg L0719-5 05.1.2 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ® Planning & CD ❑ Fire ® Planning ❑ Park Board ❑Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ❑ Public Works ❑ Human Resources Action: Committee Approval: ❑Yes []No Council Approval: ❑Yes []No Call for Public Hearing Referred to Until /_/ _ Tabled Until _/_/_ Councilmember: Singer Staff: Krauss Meeting Date: July 19, 2004 Item Number: VIII.B.3 AUBURN * MORE THAN YOU IMAGINED RESOLUTION NO. 3 7 4 8 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO AWARD A NEIGHBORHOOD MATCHING GRANT FOR THE WEST HILL COMMUNITY PLAYGROUND PROJECT WHEREAS, the City Council of the City of Auburn appropriated funds in its Year 2004 General Fund budget for the purpose of Neighborhood Matching Grants; and WHEREAS, the City's Department of Planning and Community Development received several proposed grants from prospective applicants; and WHEREAS, among those grant applications was one for the West Hill Community Playground; and WHEREAS, this application was reviewed by City staff and the City of Auburn's Human Service Commission; and WHEREAS, the Human Service Commission forwarded its recommendation for funding for this program to the Mayor of Auburn who, in turn, is submitting it to the City Council for its review and approval. NOW, THEREFORE, THE CITY COUNCIL OF AUBURN, KING COUNTY, WASHINGTIN, HEREBY RESOLVES AS FOLLOWS: Section 1. Purpose. The City Council hereby authorizes the: award of a Neighborhood Matching Grant for the West Hill Community Playground project accordance with the application therefor, as set forth in Exhibit #1, which is attached and hereto incorporated into this Resolution. Resolution 3748 July 13, 2004 Page 1 Section 2. Implementation. The Mayor of the City of Auburn is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this legislation. Section 3. Effective date. That this Resolution shall be in full force upon passage and signatures hereon. Dated and signed this day of , 2004. CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST: Danielle E. Daskam, City Clerk Resolution 3454 September 5, 2002 Page 2 Auburn's Neighborhood Program "keeping Auburn a greatplace to live & raise kids" Dept. of Planning & Community Development 25 West Main Street, Auburn, WA 98001 call: 253-804-5029 fax: 253-931-3053 email: bmandev@ci.auburn.wa.us 0p1h NEIGHBORHOOWMATeHING GRANT -- Neighborhood Improvement Grant Application Form \ 0 NEIGHBORHOOD GROUP: West Hill Community Playground Enhancement Group CONTACT PERSON: Susan Weaver PHONE #: ADDRESS FOR CONTACT PERSON: 30553 52nd. Ave. S Auburn (253) 288-2334 "_Irl PROJECT TITLE: West Hill Community Playground Enhancement $36,256.16 = $15,000.00 + $21,256.16 TOTAL PROJECT BUDGET GRANT REQUEST MATCH EIMOUNT COMMON BOUNDARIES OF THE TARGET NEIGHBORHOOD: {You may use a map or describe the boundaries relative to existing streets or other landmarks. Please use additional paper if you need more space.} East/ West = 51st Ave. S. to Terrace Dr. North/ South = S. 304th St. to S. 331st St. Additionally, play area is accessible to the entire Auburn valley via the new section of 15th St. NW that connects to Terrace Dr. and continues to the play area. SUMMARY OF PROJECT: {Please use additional paper if you need more space for your answer.} Please see attached. PROJECTED OUTCOMES AND NEIGHBORHOOD BENEFITS: {Please use additional paper if you need more space for your answer.} Please see attached. Exhibit 1 Resolution No. 3748 Summary of Project The Evergreen Heights play yard is the only play area within or near to the defined neighborhood, and is, therefore, highly used as a community park: outside school hours. Neighborhood families play, picnic and enjoy sporting events in this play area. Many organizations also use these fields for practices and games including: Auburn Parks Department Baseball, Soccer and Fast Pitch teams, Auburn Little League - teams, Auburn -Youth Soccer Association teams, Federal -Way -Soccer teams;, and local Boy and Girl Scout Troupes. The purpose of this project is to improve the play area by adding an additional climbing/ sliding structure, park benches, a community bulletin board, and improving community access to the park. The existing play area was designed and installed thirty yeas ago. This play equipment was not designed with family members of all ages in mind. We seek new equipment that is easily accessible to, and appropriate for, all ages - from very young children to senior citizens. Additionally, the rapid growth of family home tracts within the neighborhood has significantly increased the number of people using the play area, resulting in a need for additional, updated equipment and improved access to the area. The planned improvements to the play area will benefit all Evergreen Heights students, neighboring community members, and all the families involved in the above-mentioned organizations. Projected Outcomes and Neighborhood Benefits The improvements to the community play area will benefit all of the Auburn City residents on the West Hill of Auburn. With the addition of several large family home tracts within the neighborhood, more and more families use the play area for family outings sporting events, and recreation. There are no public parks within or even near to the neighborhood, so this school playground functions as the only available park. This Plan will Significantly increase the number of children and families that can play on the equipment by adding a large, new climbing structure with a variety of climbing apparatus and assorted slides appropriate for a wide range of ages and skill levels. The existing play structure was installed thirty years ago, and no longer meets the needs of the community. The addition of the new structure will provide a safe, comfortable, inviting place for children and families of all ages to play. In addition, the project will improve access to the entire play area from the parking lot by asphalting what is currently a muddy dirt path, and provide park benches for parents and grandparents to enjoy while watching their children at play. With improved access, additional community events can be planned such as a Summer Youth Activity Fair, and a community -wide Rummage Sale. WHAT STEPS ARE YOU TAKING, OR PLAN TO TAKE, TO INCLUDE EVERYBODY WHO LIVES OR DOES BUSINESS IN YOUR NEIGHBORHOOD? X Door-to-door flyers X ' Public Notices X School Flyers / Bulletins Advertisements X Other: Community meeting at Evergreen Heights Elementary HOW DOES YOUR PROJECT INVOLVE AND/OR ACCOMMODATE YOUTH, SENIORS AND PEOPLE WITH SPECIAL NEEDS? (Please use additional paper if you need more space.) Please see attached. DOES THE PROJECT REQUIRE ON-GOING MAINTENANCE? YES X No IF YES, WHO WILL TAKE RESPONSIBILITY FOR LONG-TERM MAINTENANCE? The Auburn School District will provide long term maintenance for the structure and ground surface material. Annual equipment inspections will be done to assure all codes and safety requirements are met, and ground surface materials will be inspected and supplemented as needed. Proposed Start Date: July 2004 Projected Completion Date: on or before July 2005 . WHO IS YOUR DESIGNATED PROJECT COORDINATOR? NAME: Susan Weaver ADDRESS: 30553 52nd. Ave. S. Auburn 98001 PHONE NUMBER: (253)288-2334 EMAIL: e.s.weaver@att.net How does your project involve and/or accommodate youth, seniors, and people with special needs? The addition of the new play structure will provide equipment accessible to family members of all ages, young and old. The new structure provides youth the opportunity to interact with other children in the community as well as develop strength, coordination, and strong fitness habits that will last a lifetime. Seniors will appreciate the easily accessible park entrance, pathway, and viewing areas from park benches and newly installed picnic tables. The tables are in close proximity, to the equipment, providing easy supervision of children's activity on the new structure, as well as on the existing structure. The planned new structure also meets ADA and accessibility guidelines for play facilities. New and improved structure design incorporates challenging climbing apparatus with easily accessible, metal mesh steps and platforms with railings. The new asphalt pathways will provide easy access for families, strollers and wheelchairs, allowing more community members to take advantage of the improved play area. • Planning & Community Development 25 West Main Street Auburn, Washingotn 98001 Neighborhood Improvement Grant Prroposed Budget -- Name of Applicant: West Hill Community Playground Enhancement Group Project Title: West Hill Community Playground Enhancement Description Grant Match Partici ant Costs: - Personal Services - Uniforms Travel Training Other Pro'ect Costs: Supplies and Materials $15,000.00$299:4.20 Contracted Services $6480.70 - Communication $50 .00 - Advertising Transportation $1959.44 - Rental Fees - Equipment -- Other tax + site prep/asphalt $9821.82 Total Budeet $15,000.00 $21,256.16 AUBURN* MORE THAN YOU IMAGINED WASHINGTON Planning & Community Development 25 West Main Street Auburn, Washingotn 98001 Neighborhood Improvement Grant Proposed Budget Narrative Project Title: West Hill Community Playground Enhancement Please describe the items listed in your project budget in the spaces indicated below. Use additional paper if necessary. Description Grant Match Participant Costs: Personal Services — Uniforms — Training — Travel — Other Subtotal Description Grant Match Proiect Costs: -- Supolies & Materials Roundhouse climbing structure $15,000.00 $29496.20 8 ft. volcano climber Benches Contracted Services Professional Installation $6480.70 School flyers -- Communication posters $50.00 Door to door flyers — Advertising Transportation $1959.44 Shipping of equipment Rental Fees Equipment - other Sales tax $2321.82 Site prep. and asphalt $7500.00 Subtotal $15,000'00 $21,256.16 Grnnf M.1..6 Total Project Budget $15,000.00 $21,256.16 Proposed Project Schedule Should the West Hill Community Playground Enhancement Group be awarded the Neighborhood Matching Grant, the following is an estimated Time Line to project completion. July - August 2004 Site Preparation including verification of location of any existing utility and drain lines, removal of existing fencing to provide improved access, removal of existing safety surfacing, and creating a clear sub -grade with I% slope. Order Roundhouse Climber, and schedule delivery and installation. August - September 2004 Professional installation of Roundhouse Climber, and replacement of safety surfacing and fencing. April - May 2005 Completion of project including professional installation of 8 ft. Volcano Climber, benches, and asphalt pathways. May - June 2005 Ribbon Cutting/Dedication to take place during; the Second Annual West Hill Rummage Sale, to be scheduled at a later date. Volunteer Pledge Form Neighborhood: Auburn's West Hill Name of Project: Auburn's This form is part of an application for a Neighborhood Matching Grant from the City of Aubum Its primary purpose is to neighborhood residents are aware of the project. It also provides documentation that the applicants have adequate support proposed project. The person signing this form hereby pledges to physically fulfill the hours shown below. These hours a match requirementsfor the grant. Intentionally providing false information may cause the Neiehbnrhnn,1 M.+,b;-- n_.._.. Hill Park at Evergreen ike sure that complete their be used to satisfy the 6: th Volunteer Pledge Form . Neighborhood: Aubum's West Hill Name of Project: 1ect• Auburn 's West!Hill Park at Evergreen This form is part of an application for a Neighborhood Matching Grant from the City of Auburn. Its primary purpose is to make sure that neighborhood residents are aware of the project. It also provides documentation that the applicants have adequate support to complete their proposed project. The person signing this form hereby pledges to physically fulfill the hours shown below. These hours may be used to satisfy the match requirementsfor the grant Intentionally providing false information may cause the Neighborhood Matchin¢ Grant to, wp. Neighborhood: Auburn's West Hill Volunteer Pledge Form . Name of Project: Auburn's West, Hill Park at Evergreen This form is part of an application for a Neighborhood Matching Grant from the City of Auburn. Its primary purpose is to make sure that neighborhood residents are aware of the project. It also provides documentation that the applicants have adequate support to complete their proposed project. The person signing this form hereby pledges to physically fulfill the hours shown below. These hours may be used to satisfy the match requirements'for the grant. Intentionally providing false information may cause the Neighborhood Matchino r. am *„ u- H Volunteer Pledge Form . Neighborhood: Auburn's West Hill Name of Project: Auburn's West! Hill Park at Evergreen This form is part of an application for a Neighborhood Matching Grant from the City of Auburn . Its primary purpose is toke sure that neighborhood residents are aware of the project. It also provides documentation that the applicants have adequate support tcomplete their proposed project The person signing this form hereby pledges to physically fulfill the hours shown below. These hours n I my be used to satisfy the match requirements for the grant. Intentionally providing false information may cause the Neighborhood Matching Grant toibe revoked. Name (print) Address Phone Hours — Number Pledged Signature > $ 2hrZSso- I 'at Please come learn more about this project! Neighborhood: Auburn's West Hill Volunteer Pledge Form Name of Project: Auburn's West Hill Park at Evergreen This form is part of an application for a Neighborhood Matching Grant from the City of Auburn. Its primary purpose is to make sure that neighborhood residents are aware of the project. It also provides documentation that the applicants have adequate support to complete their proposed project The person signing this form hereby pledges to physically fulfill the hours shown below. These hours may be used to satisfy the match requirements for the grant Intentionally providing false information may cause the Neighborhood Matching Grant to be revoked_ Name (print) Address Phone Number Hours Pledged �o.,.. +e- Sp /11 (Y) tc:4 a 32216 5-8 A -i, fl S 32-2-1` s ��S 3 z s'P+ i s 93R 2L)yo ��g ze5e;6 93 q 2u sD 2U S i Volunteer Pledge Form Neighborhood: Auburn's West Hill 's Wes Auburn Name of Project: > Hill Park at Evergreen This form is part of an application for a Neighborhood Matching Grant from the City of Auburn Its primary purpose is to make sure that neighborhood residents are aware of the project It also provides documentation that the applicants have adequate support to complete their proposed project. The person signing this form hereby pledges to physically fulfill the hours shown below. These hours may be used to satisfy the match requirements' for the grant Intentionally providing false information may cause the Neighborhood Matching Grant to! be revoked. Name (print) Address Phone Hours Number Pledged i �}u l I Anderson 5223 5, 3-2 OO t �V1dCt"$Orl Neighborhood: Auburn's West Hill Volunteer Pledge Form Name of Project: Auburn's West Hill Park at Evergreen neighborhood residents are aware of the project It also provides documentation that the appliThis form is part of an application for aNeighborhood Matching Grant from the City of Auburn. Its primary purpose is to ke sure that t cants have adequate support complete thea proposed project The person signing this form hereby pledges to physically fulfill the hours shown below. These hours may be used to satisfy the match requirementsfor the grant Intentionally providing false information may cause the Neighborhood Mafchino .,.n.. ____,_ Subject: Neighborhood Grant Appropriations: Date: July 6, 2004 # 1project I Status Award Expended I Expended I Expended I Exe2ded I Expended ExpendedI Balance Expended FY1999 FY2000 FY2001 FY2002 FY2003 FY2004 Totals: All Years S 87,865.00 $ 7,335.03 $ 19,794.36 1 $ 13,087.89 S 22,837.86 $ 1,614.52 S 12,206.98$ 33,793.02 # Project Status Award —Expended Expended Expended Expended Expended Expended Expended Expended Balance 01 Wayland ArGarden Club ms completed S 4,425.00 FY1999 FY1999 FY2000 FY2000 FY2001 FY2002 FY2003 F72004 5,000.00 02 Pioneer Volunteers omen leted $ 5,000.00 S 004.55 $ $ 1,704.36 3,296.00 $ 162.89 na na an S 03 Firwood Basketball Court completed S 5,000.00 S 5,000.00 completed $ 5,000.00 na na na S 2,000.00 04 Disaster Preparedness Plan completed S 3,500.00 $ 1,030.48 $ 2,394.00 3,800.00 na na na S OS Season of Service fired $ 2,600.00 na S S 1,000.00 1,800.00 na na na S Total: PY1999 withdrawn S 20,525.00 $ 7,335.03 1. $ 8,394.36 $ 162.89 na S - na $ na $ i$ _ # Project Sums Award Expended Expended Expended Expended Expended Expended Expended Expended Balance 06 Gildo Rey Sidewalk 500.00 FY1999 FY2000 FY1999 FY2002 FY2000 FY2004 FY2001 FY2002 FY2003 FY2004 5,000.00 na completed S 11,400.00 na $ 11,400.00 13 MBMS Girls of Promise wen feted na na na S 07 Bumdale Basketball Court completed $ 3,800.00 na $ completed $ 5,000.00 na na S 2,000.00 08 Natural Helpers completed S 1,800.00 oom feted $ 3,500.00 $ 3,800.00 na na na $ 09 Mini -Grants wen feted $ 5,000.00 na S - $ 1,800.00 na na na $ 10 Green River After School withdrawn $ a - na I S 7,325.00 S 15,500.00 1 $ $ - $ 2,983.44 na na $ Total: PY2000 $ - 22,000.00 $ na - $ $ _ 11,400.00 $ S _ 5,600.00 na 1 $ 2,983.44 na S na f S # Pmjeot Status Award Expended Expended —Expe ndcd Expended Expended Expended Balance 11 I.es Gove Summer Rec Project completed $ 500.00 FY1999 FY2000 FY2001 FY2002 FY2003 FY2004 12 Balko Soccer Field completed S 5,000.00 na na S 7,325.00 na na i _ 13 MBMS Girls of Promise wen feted S 2,000.00 na na S 5,000.00 na na 14 Chinook Playground Rules ! completed $ 5,000.00 na na S 2,000.00 na na $ 15 MBMS Sounds oom feted $ 3,500.00 na na na S 5,000.00 na na Tot. na na $ 3,500.00 na na 3 0 a - $ - I S 7,325.00 S 15,500.00 1 $ - $ _ Subject: Neighborhood Grant Appropriations: Dau: July6,2004 # Project Status Award Expended Expended Expended Expended Ex ended Expended Expended xpended Ex ended Balance 16 Kennedy Street 17 Peace Garden IS Chinook Name Trail & Am hi 19 Gids of Promise 20 North AuburnTutodn Project Total: PY?(m7I covmpleted completed completed corn lead completed S S S S $ I $ 9,520.00 4,000.00 3,970.00 1,350.00 3,500.00 22,340.00 FY1999 na an na na na $ - FY2000 na na no na na $ FY2001 na na na na na S - $ $ $ $ $ $ FY2002 _ 2,824.25 1,530.17 - 4,354.42 $ S $ $ FY2003 _ - 1,614.52 1,614.52 FY2004 na na on na na �$ j$ S ,$ s _ N Project Status Award Expended Expended Expended Expended Expended Expended Balance 21 a Coons FY1999 FY2000 FY2001 FY2002 FY2003 FY2004 Pion 22 Pioneer Courtyard in- rogress in- S 15,000.00 na na na na na S 6,019.00 ,5 8,981.00 23 Youth Directory rogtese in $ 6,000.00 na na na na na $ 38100 x 5,619.00 -progress $ 4,000.00 na na na na na $ 1,059.00 $ 2,941.00 Total: PY2003 S 25,000.00 $ - $ $ $ S - $ 7,459.00 S 17,541.00