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HomeMy WebLinkAboutItem III-A MUNICIPAL SERVICES COMMITTEE August 16, 2004 Minutes I. CALL TO ORDER Chair Gene Cerino called the meeting to order at 5:00 PM in Conference Room No. 3, located on the second floor of Auburn City Hall, 25 W. Main Street, Auburn, WA. Councilmembers included: Chair Gene Cerino, Vice Chair Rich Wagner and Member Bill Peloza. Staff members present included: Mayor Pete Lewis, Police Chief Jim Kelly, Assistant Police Chief Bob Lee, Assistant Fire Chief Mike Gerber, Planning & Community Development Director Paul Krauss, Finance Director Shelley Coleman, Assistant Public Works Director Dennis Selle, Water Quality Program Coordinator Chris Thorne, City Attorney Dan Heid, Parks and Recreation Director Daryl Faber, and Police Department Secretary Martha Larsen. II.AGENDA MODIFICATIONS There were no agenda modifications. III. CONSENT ITEMS A. Approval of Minutes . 1 Minutes of the July 19, 2004 Municipal Services Committee meeting. B. Contract Administration Public Works Project Number C321A 1. City Council to approve Change Order #1 in the amount of $25,000 to Contract 04-04 with R.W. Rhine, Inc. for work on Project No. C321A, 2004 House Demolition Water Quality Program Director Chris Thorn distributed a revised Agenda Bill that corrected the amount to $11,360. Vice Chair Wagner moved and Member Peloza seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 3-0. Municipal Services Minutes August 16, 2004 IV. ORDINANCES AND RESOLUTIONS Ordinances A. There are no Ordinances for Committee’s review. Resolutions B. There are no Resolutions for Committee’s review. INFORMATION/DISCUSSION ITEMS V. School Speed Zones A. Police Chief Jim Kelly reported that the City Council has expressed the desire to change the language on signs in school zones from “When children are present” to “At all times.” The school district has agreed to share the cost of installing flashing lights at school zones and the warning signs would read, “speed limit enforced when lights are flashing.” The schools would be responsible for turning the lights on and off. As soon as the flashing lights are installed the signs will be erected Justice Center Update B. Facilities Administrator Lynn Rued announced the building will be completed in early November 2004 and it will be occupied later in the month. The City is buying the house that is located between the two lots that are now designated parking lots. This will increase parking capacity from 30 to 58 spaces. The new parking signs will clearly define public and employee parking and will also inform the public of various entrances to the court and the police departments. He displayed samples of signage for the building’s exterior. The office furniture for the Center has been purchased from a defunct organization and is in like new and was very inexpensive. The owner of the house that sits adjacent to the building has built a fence that infringes on the building’s property line and the City is working to get the problem resolved. Vice Chair Wagner requested that a designated smoking area away from the entrances be established to assist visitors’ approach to the building without having to pass through a smoking area. Budget Reviews C. 1. Fire Department Assistant Fire Chief Mike Gerber presented the 2005 budget. With few exceptions it is a replica of the 2004 budget. He also informed the Committee that the ambulance contract and the emergency management plan would be presented at a September meeting. Page 2 Municipal Services Minutes August 16, 2004 2. Parks and Recreation Department a) Cemetery It was noted the Cemetery was operating at a loss. Director Coleman explained that our cemetery, as well as other cemeteries operated by cities, has suffered loss of business due to the construction of the Tahoma Veterans Cemetery. The feasibility of raising service fees was discussed. The Committee requested that a survey of service fees in surrounding cemeteries be made and for Director Galli to make a report on the findings at a September meeting. b) Golf Course Division Finance Director Coleman announced that the goals for th 2005 had been revised and the 11 Hole will not be rebuilt. Building a new clubhouse and/or a restaurant is under consideration. She explained that because of the construction on Holes 13 and 14, revenue is down due to the lack of players. Parks & Recreation Director Faber will be reporting on the feasibility of a restaurant operation. Vice Chair Wagner suggested that an outside manager be contracted to run the golf course as the airport has done. A discussion ensued. It was suggested that an Advisory Committee for the Golf Course be formed. He also questioned the validity of the admission tax. A lengthy discussion of the present condition of the golf course ensued. ADJOURNMENT: VI. With no further public business the meeting adjourned at 6:25 PM. Approved this _____ day of July, 2004. ____________________________ ____________________________ Gene Cerino, Chair Martha Larsen Police Department Secretary Page 3