HomeMy WebLinkAboutItem III-D
FINANCE COMMITTEE
AUGUST 16, 2004
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 6:30 p.m. in the
Council Conference Room located at Auburn City Hall, 25 West Main
Street, Auburn, Washington. Committee members present included Chair
Backus, Vice Chair Lynn Norman, and Member Roger Thordarson. Also
present were Mayor Peter B. Lewis, City Attorney Daniel B. Heid, Human
Resources/Risk Management Director Brenda Heineman, Finance
Director Shelley Coleman, and City Clerk Danielle Daskam.
II. APPROVAL OF MINUTES
A. Minutes of the August 2, 2004 Finance Committee meeting.
Vice Chair Norman moved and Member Thordarson seconded to
approve the August 2, 2004 Finance Committee minutes.
MOTION CARRIED UNANIMOUSLY. 3-0.
III. CONSENT ITEMS
A. Vouchers
1. Claims
F4.9.5
Claims check numbers 333355 through 333728 in the
amount of $1,608,285.67 and dated August 16, 2004.
2. Payroll
F4.9.2
Payroll check numbers 509283 to 509463 in the amount of
$682,894.34 and electronic deposit transmissions in the
amount of $927,551.31 for a grand total of $1,610,445.65 for
the pay period covering July 16, 2004 to July 31, 2004.
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Finance Committee Minutes August 16, 2004
B. Surplus Property
F4.6.1
1. Public Works Department
F4.6.1
City Council authorize the surplus and disposal of the
following described equipment:
Description Brand Serial No. Fixed Asset Number
Motorola HT90 HT90 N/A
1973 Layton Truck H5463-B-2 001-4200009
(6459A-73)
Paver Box
Committee members reviewed the claims and payroll vouchers and
surplus property and briefly discussed claims voucher numbers
333482, 333483, 333637 and 333540.
Chair Backus requested that the contract administration item
relating to the Small Business Assistance Center be considered
separately. There was no objection.
Member Thordarson moved and Vice Chair Norman seconded to
approve Items III.A and III.B of the consent items.
MOTION CARRIED UNANIMOUSLY. 3-0.
Vice Chair Norman recused herself from discussion of the contract
administration item relating to the Small Business Assistance
Center and left the meeting room at 6:41 p.m.
C. Contract Administration
1. Small Business Assistance Center
O3.3.17
City Council continue partial rent payment for the Business
Enterprise Center for the period of September 2004 through
August 2005 in the amount of $2,000 per month for a total of
$24,000.
Member Thordarson moved and Chair Backus concurred with the
approval of the contract administration item related to the Small
Business Assistance Center.
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Finance Committee Minutes August 16, 2004
MOTION CARRIED. 2-0.
Vice Chair Norman returned to the meeting room at 6:42 p.m.
IV. ORDINANCES AND RESOLUTIONS
A. Resolution No. 3757
A Resolution of the City Council of the City of Auburn, Washington,
approving the Collective Bargaining Agreement between the City
and the International Association of Fire Fighters’ Local #1352
Clerical Support Staff Unit for 2004-2006
Human Resources Director Heineman presented Resolution No.
3757 approving the collective bargaining agreement with the IAFF
Local 1352 Clerical Support Staff Unit for the years 2004-2006.
The contract includes a 2.5% cost-of-living adjustment (COLA) and
a market adjustment in 2004, a 1.5% COLA in 2005, and 2.0%
COLA in 2006.
Vice Chair Norman moved and Member Thordarson seconded to
approve Resolution No. 3757.
MOTION CARRIED UNANIMOUSLY. 3-0.
V. DISCUSSION ITEMS
A. Mayor/Council Budget Review
Committee members reviewed the Mayor/Council budget. Mayor
Lewis noted the organizational chart included in the handout
contains an error, which will be corrected immediately. It was
noted that next year’s goals should be labeled as “2005 Goals.”
Committee members briefly spoke regarding the apportionment of
the City’s insurance premiums. Finance Director Coleman
reported that the Association of Washington Cities dues and other
City-wide, non-department specific expenses (such as costs
associated with federal intergovernmental relations and the City
newsletter) have been moved to Department 98.
B. Legal Department Budget Review
City Attorney Heid presented the proposed Legal Department
budget for 2005. City Attorney Heid noted there is little change in
the Legal budget from year to year. The primary variable in the
budget is the expense for unknown legal costs associated with
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Finance Committee Minutes August 16, 2004
litigation. Member Thordarson noted that training costs have
increased for the Legal Department. City Attorney Heid explained
that the Washington Association of Prosecuting Attorneys
meetings are no longer held locally, but are held throughout the
state, which requires additional travel and expense for the
attorneys.
VI. EXECUTIVE SESSION
Chair Backus recessed the meeting to executive session at 6:55 p.m. in
order to discuss pending and potential litigation.
Chair Backus reconvened the meeting at 7:10 p.m.
VII. ADJOURNMENT
There being no further business, the meeting adjourned at 7:10 p.m.
APPROVED THE DAY OF SEPTEMBER 2004
Nancy Backus, Chair Danielle Daskam, City Clerk
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