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HomeMy WebLinkAbout11-15-2004 ITEM VIII-B-2CITYOF,_. AGENDA BILL APPROVAL FORM WASHINGTON Agenda Subiect Cultural Development Authority of King County Date: November 15, 2004 "4 -Culture" Grant Department: Parks and Attachments: Resolution 3779 and Budget Impact: Recreation Agreement 104019A Administrative Recommendation: City Council adopt Resolution 3779. Background Summary: The office of the Cultural Development Authority of King County (A -Culture") awarded a grant to the City of Auburn Arts Commission in the amount of $10,500. This award is from their Sustained Support Program. We apply for the grant every two years through a competitive process. 4 -Culture allocates the actual funding award annually. The City of Auburn Arts Commission distributes these funds to community organizations to support art programs and activities throughout Auburn. Funding recommendations are based on the artistic excellence of the program, on the need for the program in the community, on how citizens of Auburn will be served by the program, and on the ability of the organization to carry out the project. In the last funding cycle for 2003, the City of Auburn Arts Commission distributed these funds to the following: to the Auburn Symphony for community education outreach programs at West Auburn High School; to the Evergreen City Ballet for support of performances; to Puget Sound Musical Theatre for their afterschool residency program; to It Plays in Peoria Productions (NW SPLAB) for poetry and literary workshops in the local community; and to the White River Valley Historical Society for funds for education programs. This year's awards will go to similar projects by local organizations. For support of all programs and activities, the City of Auburn Arts Commission requires the organization to acknowledge support by 'A Culture" and the City of Auburn Arts Commission on programs and other appropriate printed materials. R-1115-1 F5.5 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ® Planning & CD ❑ Fire ❑ Planning ❑ Park Board El Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ❑ Public Works ❑ Human Resources Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes ❑No Call for Public Hearing Referred to Until Tabled Until Councilmember: Singer Staff: Faber Meeting Date: November 15, 2004 Item Number: VIII.B.2 UBU * MORE THAN YOU IMAGINED RESOLUTION NO. 3 7 7 9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, ACCEPTING THE APPROPRIATION OF TEN THOUSAND FIVE HUNDRED AND NO/100S DOLLARS IN GRANT FUNDS FROM THE CULTURAL DEVELOPMENT AUTHORITY OF KING COUNTY, ("4 CULTURE"), AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE CONTRACT WITH THE CDA ON BEHALF OF THE CITY AND THE AUBURN ARTS COMMISSION WHEREAS, the Auburn Arts Commission, on behalf ,of the City of Auburn, submitted an application to the CDA for a CDA Sustained Support Program Grant; and, WHEREAS, the City has been advised that it has been approved to receive a grant from said program in the amount of Ten Thousand Five Hundred and No/100s Dollars ($10,500.); and, WHEREAS, acceptance of the grant will benefit the citizens of Auburn. NOW, THEREFORE, THE CITY COUNCIL OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. Acceptance of Grant and Authorization of Contract. The City Council hereby accepts the CDA Sustained Support Program Grant from the CDA, in the amount of Ten Thousand Five Hundred and No/100s Dollars, and authorizes the Mayor and City Clerk to execute, on behalf of the City and the Auburn Arts Commission, the Contract with the CDA in a form substantially as set forth on the copy of the Contract marked as Exhibit "A" attached hereto and incorporated herein by this reference. Section 2. Implementation. The Mayor is further authorized to implement such administrative procedures as may be necessary to carry out the directions of this Resolution 3779 November 3, 2004 Page 1 of 2 legislation, including assuring that the grant fund appropriation is included in the appropriate budget documents of the City. Section 3. Effective Date. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and signed this day of November, 2004. CITY OF AUBURN PETER B. LEWIS, MAYOR ATTEST: Danielle E. Daskam, City Clerk s' SME B. Hk , City Attorney Resolution 3779 November 3, 2004 Page 2 Agreement No. 104019A Contractor's Federal Taxpayer ID No. Contractor City of Auburn Project Title: 2004 Programs, including "2004 Community Arts Organization Support" Contract Amount: $ 10,500.00 Fund Source: CP — Arts Sustained Support Contract Period From: 01/01/04 To: 12/31/04 AGENCY SERVICES CONTRACT 2004 THIS CONTRACT is entered into by the CULTURAL DEVELOPMENT AUTHORITY OF KING COUNTY ("4Culture"), whose address is 506 Second Avenue, Ste 200, Seattle, WA 98104-2307 and telephone number is (206)296-7580 and the City of Auburn the "Contractor"), whose address is 910 Ninth Street SE Auburn WA 98407 and telephone number is (253) 804.5057. Contractor is an art, cultural or historical organization or specialist qualified to receive funds pursuant to King County Code Sections 2.48 and 4.42 and RCW 67.28.180 and as hereinafter may be amended. The 4Culture Board of Directors approved providing funds for this project by Motion No. 2004-09. 4Culture desires to provide funds with which the Contractor shall render certain services to King County citizens. Such services are for the benefit of art museums, cultural museums, heritage museums, the arts, and/or the performing arts and are consistant with those defined in RCW 67.28.180 ("Public Benefit Services"). 4Culture is organized pursuant to King County Ordinance 14482 and RCW 35.21.730, et seg. RCW 35.21.750 provides as follows: "[All] liabilities incurred by such public corporation, commission, or authority shall be satisfied exclusively from the assets and properties of such public corporation, commission or authority and no creditor or other person shall have any right of action against the city, town, or county creating such corporation, commission, or authority on account of any debts, obligations, or liabilities of such public corporation, commission, or authority." The legislative authority of 4Culture has found and declared that providing funds to Contractor to reimburse Project costs in consideration of services provided hereunder constitutes a public purpose with the meaning of Article VII, Section 1 of the Washington State Constitution for which public funds may properly be expended or advanced. NOW, THEREFORE, in consideration of payments, covenants, and agreements hereinafter mentioned, to be made and performed by the parties hereto, the parties covenant and do mutually agree as follows: AG SVC 04 Page 1 of 7 I. SCOPE OF SERVICES A. The Contractor shall provide services and comply with the requirements set forth hereinafter and in the following attached exhibits which are incorporated herein by reference: ® Specific Scope of Services & Reimbursement Schedule Attached hereto as Exhibit A ® Project Proposal and Budget Attached hereto as Exhibit B ® Insurance Requirements Attached hereto as Exhibit C ❑ Personnel Inventory (K.C.0 12.16.060A)( In combination with other agreements, in excess of $25,000 in a calendar ear Attached hereto as Exhibit D ❑ Affidavit and Certificate of Compliance (K.C.0 12.16.060B) for A reements in excess of $25,000 Attached hereto as Exhibit E ❑ Disability Assurance of Compliance/Section 504 (KCC 12.16.060D) (ORGANIZATIONS ONLY] Attached hereto as Exhibit F B. Purchase of Services. Funds awarded under this Agreement shall be used solely to reimburse the Contractor for expenses incurred expressly and solely in accordance with the Project Proposal and Budget and/or the Specific Scope of Services attached. Any amendment or modification to the Project Proposal and Budget or the Specific Scope of Services and Payment Schedule must be approved in writing by 4Culture. The work described generally by the Project Proposal and Budget and more specifically by the Specific Scope of Services shall hereinafter be referred to as the "Project". C. In addition to performing the Project, Contractor shall provide any Public Benefit Provisions that may be specified in the Specific Scope of Services attached. D. The Contractor agrees to acknowledge 4Culture as a source of support for the Project in prominently located permanent signage utilizing the 4Culture logo: 4 CULTURE KING COUNTY LOGGING TAX Approved logos are available for download in a variety of formats at http://www.4culture.org/partner/logos E. The Contractor agrees to notify 4Culture in advance of any public Project activities, including but not limited to ground breaking events, dedications, and other public programs. 11. DURATION OF CONTRACT This Agreement shall commence on January 1St, 2004 and shall terminate on December 31St 2004. This Agreement, however, may be terminated earlier as provided in Section IV hereof. III. COMPENSATION AND METHOD OF PAYMENT A. 4Culture shall reimburse the Contractor for its actual and authorized expenditures incurred in satisfactorily completing the Specific Scope of Services attached and otherwise fulfilling all requirements specified in this contract in an aggregate amount not to exceed $10,500.00. AG SVC 04 Page 2 of 7 B. Contractor may apply to 4Culture for reimbursement upon completion of specified phases as detailed in the Specific Scope of Services and Reimbursement Schedule attached to this contract. C. Contractor shall submit an invoice and all accompanying reports in the forms attached hereto as "EXHIBITS", not more than 30 days after the completion of each specified phase identified in the Specific Scope of Services and Reimbursement Schedule. 4Culture will initiate authorization for payment after approval of corrected invoices and reports. 4Culture shall make payment to the Agency not more than 60 days after the appropriate invoice is received. D. Contractor shall submit its final invoice and all outstanding reports within 30 days of the date this Agreement terminates. If the Agency's final invoice and reports are not submitted by the day specified in this subsection, 4Culture will be relieved of all liability for payment to the Agency of the amounts set forth in said invoice or any subsequent invoice E. Accompanying the final invoice for the project, the Contractor shall also submit: 1. A project evaluation report upon the form provided by 4Culture. 2. If 4Culture requests, at least two images (prints, slides, or digital images accompanied by a high-quality print-out) of publishable quality for use by 4Culture to publicize its funding programs. Photos shall have credits, caption information, and permission to publish. F. If the Contractor fails to comply with any terms or conditions of this contract or to provide in any manner the work or services agreed to herein, 4Culture may withhold any payment to the Contractor until 4Culture is satisfied that corrective action, as specified by 4Culture, has been completed. This right is in addition to and not in lieu of 4Culture's right to terminate this contract as provided in Section IV, any other rights of4Culture under this Agreement and any other right or remedy available to4Culture at law or in equity. IV. TERMINATION OF AGREEMENT A. If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner its obligations under this Agreement or if the Contractor shall violate any of its covenants, agreements or stipulations of this Agreement, 4Culture may terminate this Agreement and withhold the remaining allocation. Prior to so terminating this Agreement, 4Culture shall submit written notice to the Contractor describing such default or violation. 4Culture shall not so terminate this Agreement if 4Culture determines that Contractor has, within twenty (20) days of the date of such notice, fully corrected such default or violation. V. MAINTENANCE OF RECORDS A. The Contractor shall maintain accounts and records, including personnel, property, financial, and programmatic records and other such records as may be deemed necessary by 4Culture to ensure proper accounting for all contract funds and compliance with this Agreement. All such records shall sufficiently and properly reflect all direct and indirect costs of any nature expended and services provided in the performance of this Agreement. B. These records shall be maintained for a period of six (6) years after termination of this Agreement unless a longer retention period is required by law. AG SVC 04 Page 3 of 7 VI. AUDITS AND EVALUATIONS A. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by 4Culture and/or federal/state officials so authorized by law during the performance of this Agreement and six (6) years after termination hereof. B. The Contractor shall provide right of access to its facilities, including by any subcontractor to 4Culture, the King County, state and/or federal agencies or officials at all reasonable times in order to monitor and evaluate the services provided under this Agreement. 4Culture will give advance notice to the Contractor in the case of fiscal audits to be conducted by 4Culture. C. The Contractor agrees to cooperate with 4Culture in the evaluation of the Contractor's performance under this contract and to make available all information reasonably required by any such evaluation process. The results and records of said evaluations shall be maintained and disclosed in accordance with RCW Chapter 42.17 (Public Records Act). VII. PROPRIETARY RIGHTS If any patentable or copyrightable material or article should result from the Project, all rights accruing from such material or article shall be the sole property of Contractor. Contractor agrees to and does hereby grant to 4Culture, an irrevocable, nonexclusive, and royalty -free license to use, according to law, any material or article and use any method that may be developed as part of the work under this Agreement. The foregoing license shall not apply to existing training materials, consulting aids, checklists, and other materials and documents of Contractor which are modified for use in the performance of this Agreement. VIII. FUTURE SUPPORT 4Culture makes no commitment to support the services contracted for herein nor guarantee regarding the success of the services and assumes no obligation for future support of the Project except as expressly set forth in this Agreement. i7�:L•7�7`T1�i�il>���_1►T1h[7�►�i.►_I.I.�L•�� • `' A. In providing services under this Agreement, the Contractor is an independent contractor, and shall determine the means of accomplishing the results contemplated by this Agreement. Neither the Contractor nor its officers, agents or employees are employees of 4Culture for any purpose. The Contractor shall comply with all applicable federal and state laws and regulations regarding employment, minimum wages and hours, and discrimination in employment. The Contractor is responsible for determining the compensation of its employees, for payment of such compensation, and for all federal and/or state tax, industrial insurance, and Social Security liability that may result from the performance of and compensation for these services. The Contractor and its officers, agents, and employees shall make no claim of career service or civil service rights which may accrue to a 4Culture employee under state or local law. 4Culture assumes no responsibility for the payment of any compensation, wages, benefits, or taxes by, or on behalf of the Contractor, its employees and/or others by reason of this Agreement. The Contractor shall protect, defend, indemnify and save harmless 4Culture and its officers, agents, and employees from and against any and all claims, costs, and/or losses whatsoever occurring or resulting from (1) the Contractor's failure to pay any such compensation, wages, benefits, or taxes; (2) the supplying to the Contractor of work, services, materials, or supplies by Contractor employees or other suppliers in connection with or support of the performance of this Agreement. The Contractor shall also defend, indemnify, and save harmless 4Culture, and its officers, agents, and employees, from and against any and all claims made by Contractor's employees arising from their employment with Contractor. AG SVC 04 Page 4 of 7 B. To the full extent provided by applicable law, the Contractor shall protect, defend, indemnify, and save harmless 4Culture its officers, employees, and agents from any and all costs, claims, judgments, and/or awards of damages, arising out of or in any way resulting from the acts or omissions of the Contractor, its officers, employees, and/or agents, except to the extent resulting from 4Culture's sole negligence. If this Agreement is a "a covenant, promise, agreement or understanding in, or in connection with or collateral to, a contract or agreement relative to the construction, alteration, repair, addition to, subtraction from, improvement to, or maintenance of, any building, highway, road, railroad, excavation, or other structure, project, development, or improvement attached to real estate" within the meaning of RCW 4.24.225, the Contractor shall so protect, defend, indemnify, and save harmless 4Culture, its officers, employees, and agents only to the extent of the Contractor's, its officers', employees', and/or agents' negligence. The Contractor agrees that its obligations under this subparagraph extend to any claim, demand, and/or cause of action brought by or on behalf of any employees, or agents. For the purpose, the Contractor, by mutual negotiation, hereby waives, as respects 4Culture only, any immunity that would otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. In the event 4Culture incurs any judgment, award and/or cost arising there from including attorney's fees to enforce the provisions of this article, all such fees, expenses, and costs shall be recoverable from the Contractor. Claims shall include, but are not limited to, assertions that the use or transfer of any software, book, document, report, film, tape or sound reproduction or material of any kind, delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or otherwise results in unfair trade practice. X. INSURANCE REQUIREMENTS The Contractor shall procure and maintain for the duration of this Agreement insurance as described on the Exhibit labeled as Insurance Requirements attached here to. XI. CONFLICT OF INTEREST Chapter 42.23 RCW (Code Of Ethics For Municipal Officers --Contract Interests) is incorporated by reference as if fully set forth herein and the Contractor agrees to abide by all the conditions of said Chapter. Failure by the Contractor to comply with any requirements of such Chapter shall be a material breach of contract. In addition, Contractor represents, warrants and covenants that no officer, employee, or agent of 4Culture who exercises any functions or responsibilities in connection with the planning and implementation of the Specific Scope of Contract Services funded herein, has or shall have any beneficial interest, directly or indirectly, in this contract. The Contractor further represents, warrants and covenants neither it nor any other person beneficially interested in this Agreement has offered to give or given any such officer, employee, or agent of 4Culture, directly or indirectly, any compensation, gratuity or reward in connection with this Agreement. The Contractor shall take all appropriate steps to assure compliance with this provision. AG SVC 04 Page 5 of 7 XII. NONDISCRIMINATION During the performance of this Agreement, Contractor shall comply with state, federal and local legislation requiring nondiscrimination in employment and the provision of services to the public, including, but not limited to: Title VI of the Civil Rights Act of 1964; chapter 49.60 RCW (the Washington state law against discrimination); K.C.C. chapter 12.16 regarding discrimination and affirmative action in employment by contractors, subcontractors and vendors; K.C.C. chapter 12.17 prohibiting discrimination in contracting; K.C.C. chapter 12.18 requiring fair employment practices; K.C.C. chapter and 12.22 prohibiting discrimination in places of public accommodation. The Contractor shall maintain, until 12 months after completion of all work under this contract, all written quotes, bids, estimates or proposals submitted to the Contractor by all businesses seeking to participate in this Agreement. The Contractor shall make such documents available to 4Culture for inspection and copying upon request. XIII. NOTICES Whenever this Agreement provides for notice to be provided by one party to another, such notice shall be in writing and directed to the chief executive officer of Contractor and the Executive Director of 4Culture at the addresses first written above. Any time within which a party must take some action shall be computed from the date that the notice is received by said party. XIV.GENERAL PROVISIONS No modification or amendment to this Agreement shall be valid unless made in writing and signed by the parties hereto. Proposed changes which are mutually agreed upon shall be incorporated by written amendments to this Agreement. 4Culture's failure to insist upon the strict performance of any provision of this Agreement or to exercise any right based upon a breach thereof or the acceptance of any performance during such breach, shall not constitute a waiver of any right under this Agreement. In the event any term or condition of this Agreement or application thereof to any person or circumstances is held invalid, such invalidity shall not affect other terms, conditions, or applications of this Agreement which can be given effect without the invalid term, condition, or application. To this end, the terms and conditions of this Agreement are declared severable. The parties agree that this Agreement is the complete expression of the terms hereto and any oral or written representations or understandings not incorporated herein are excluded. Both parties recognize that time is of the essence in the performance of the provisions of this Agreement. XV. ATTORNEYS' FEES; EXPENSES Contractor agrees to pay upon demand all of 4Culture's costs and expenses, including attorneys' fees and 4Culture's legal expenses, incurred in connection with the enforcement of this Agreement. 4Culture may pay someone else to help enforce this Agreement, and Contractor shall pay the costs and expenses of such enforcement. Costs and expenses include 4Culture's attorneys' fees and legal expenses whether or not there is a lawsuit, including attomeys' fees and legal expenses for bankruptcy proceedings (and including efforts to modify or vacate any automatic stay or injunction), appeals, and any anticipated post -judgment collection services. Contractor also shall pay all court costs and such additional fees as may be directed by the court. AG SVC 04 Page 6 of 7 XVI. SURVIVAL The terms and conditions of Sections III, V, VI, V11, VIII, IX, XI, XII, XIII, XIV and XV shall survive the termination of this Agreement and shall be continuing obligations of the parties. 4Culture: 4Culture-CDA Executive Director Date CONTRACTOR: Signature Name (Please type or print) Title (Please type or print) Date AG SVC 04 Page 7 of 7 Exhibit A SCOPE OF SERVICE Auburn Arts Commission and 4Culture, the Cultural Development Authority of King County, mutually agree that the following services be provided in accordance with the application and contract work sheet submitted to and approved by the 4Culture Board of Directors. Support for 2004, including "2004 Community Arts Organization Support" re -granting funds to local community arts groups for public events and services. Events are open and publicized to the community. AMOUNT $10,500 For artist fees and program expenses. Payable upon completion, submittal of invoice and documentation regarding: • Final budget, actual • Completion of evaluation form • Final report of program activities • Programs, brochures, flyers if available PUBLIC BENEFIT Programs will be accessible to a broad range of King County citizens. PUBLICITY/PROMOTION POLICY Prominent acknowledgment of 4Culture/ King County Lodging Tax Fund is required of all recipients for use in all publicity and promotional materials, including, but not limited to brochures, press releases, programs, posters, public service announcements, flyers and advertisements. Final payment will not be made until acknowledgment is submitted on printed material cultura EXHIBIT B leve. King County Hotel / Motel Tax Fund LAA SUSTAINED SUPPORT '6 "14 LAA Sustained Support Program; Applca#ion Applicant Organization Name: City of Auburn Arts Commission Director: Mr. ❑ ❑ Ms. Gochoel Title: Cultural Programs Manager First Name: Susan Last Name: Gochoel ounty Council:Distiict Number: <; Address: 910 Ninth Street SE City: Auburn Zip: 98407 Area Code: 253 Phone: 804-5057 e-mail: sugochoel@ci.auburn.wa.us Area Code: 253 Fax: 931-4005 http://www. ci.auburn.wa.us 7 fJlS tS til tip D, 7NFOROATION Calf'Kog Co..Records and Election§ at Date of Incorporation: Name of Umbrella 2D62961b81`iavedwyoix Council. AAC 1984 Organization (if Jrstrl>rt �r y�set applicable) Area Code. 253 Phone. 804-5057 e-mail: e-mail: sugochoel@ci.auburn.wa.us Address Location Venue A: Performing Arts Center, Les Gove 8 Game County Council District #: 13 Farm Parks, City Hall Gallery and KC Council District Venue B: Constituents come into central Auburn for County Council District #: 7 arts programs, also serves School District of Primary AttiVities Venue C: Constituents come into central Auburn for County Council District #: 9 rts nmorams. also. erves School i. rirt : Total Operating Income 2000:$ 260,303 F for the Last 3 Completed 2001: $ 258,911 iscal Years 2002: $ 296,587 10 Check here if you attended a Sustained Support Program Application workshop Federal Tax ID#: 91-6001228 Fiscal Year End Date: 12/31/03R �` 8 L: NA ; Contact Mr. ❑ Ms. ❑Gochoel Title: Cultural Programs Manager First Name: Susan Last Name: Gochoel Address:910 Ninth Street SE City: Auburn Zip: 98407 Area Code. 253 Phone. 804-5057 e-mail: e-mail: sugochoel@ci.auburn.wa.us Address Location Venue A: Performing Arts Center, Les Gove 8 Game County Council District #: 13 Farm Parks, City Hall Gallery and KC Council District Venue B: Constituents come into central Auburn for County Council District #: 7 arts programs, also serves School District of Primary AttiVities Venue C: Constituents come into central Auburn for County Council District #: 9 rts nmorams. also. erves School i. rirt : Total Operating Income 2000:$ 260,303 F for the Last 3 Completed 2001: $ 258,911 iscal Years 2002: $ 296,587 10 Check here if you attended a Sustained Support Program Application workshop Cultural Development Authority LAA Sustained Support. City of Auburn Arts Commission Application. A. What is the organizing structure, and what are the missions and goals of your agency? The Auburn Arts Commission is a local government arts agency whose mission is to serve the citizens of Auburn by fostering cultural growth and enrichment, sponsoring programs representative of the arts spectrum and providing programs, which are reflective of the growing diversity of the population of Auburn. The commission's principal goals are: *To establish a strong identity as the Auburn Arts Commission *To promote art as a community building activity that embraces the diversity of Auburn *To expand and explore opportunities for art, keeping them accessible and affordable *To encourage and support artists and those organizations that support artists The commission's principal programs are: *Technical assistance to local developing arts organizations *Re -granting to arts organizations that serve Auburn residents *Presenting performing arts -- BRAVO!, Shades of Summer *Cultural Arts Education *Art in Public Places *City Hall Gallery Exhibitions *Community Festivals -- 4th of July, Auburn Good 'OI Days All of these programs and events employ paid professional artists and serves to both expand the community's understanding and appreciation of all of the arts, and is aimed to enhance the quality of life in Auburn for adults and children alike. B. What are Your primary accomplishments during the last two years? The commission's principal accomplishment has been the role it has played in the founding, development and growth of the Auburn Symphony Orchestra, now in its eighth season. The role has been one of "incubating" what has become a vital asset to the community by endorsing the organization, the commitment of staff and departmental resources, providing performing opportunities (twice annually) under the BRAVO! series of concerts. Due to the commission's stabilizing influence, the symphony now has a strong board and has developed a firm financial foundation. They were rewarded two years ago with their first grant from CCA/Corporate Council for the Arts. In the past year, the commission has greatly enlarged and expanded the BRAVO! performing arts series, and determined to make BRAVO! more accessible and more affordable to our community. Ticket prices were redefined in order to attract a new and younger audience. Tickets can be purchased for only $5 as "rush" tickets for the balcony on night of performance, thirty minutes before the performance starts. This has been hugely successful in attracting an under -25 audience in addition to serving senior citizens, also those people who are cautious about attending their first concert! And a Kids' Bravo series has been created on Saturday afternoons especially for younger audiences. We found that attracting families to the kids shows we were able to make them more aware of the larger Bravo! series thus increasing greater participation in Bravo! The other major success is the successful partnership between the arts commission and the Auburn School District. The arts commission along with Gildo Rey. Elementary School receives a cultural arts education grant from the Cultural Development Authority, King County. In this program, we add extra workshops, residencies and performances for those performing artists who are already coming into our community under the Bravo! series. This allows the performers to extend their time in the community creating a better experience for the artists, and makes for a more significant impact on the 2003 Arts Cultural Education Application community. The artists/ groups selected for this current 2003/2004 season are: Shangri-La Chinese Acrobats, Living Legends, Auburn Symphony Orchestra, Evergreen City Ballet, 5'" Avenue Adventure Musical Theatre, and Incredible Feets/ Footworks Dance Ensemble. Not only do the students have a very rewarding experience of working with singers, dancers and actors, but the program creates parent participation that is not normally encountered in this low socio- economic school district. C. What are the priorities for your community at this time and how is your agency respondinq to those concerns? Auburn is one of the fastest growing communities in King County. Without a doubt theimpact of the downtown development combined with the new rail system and rapid transit system has greatly impacted the quality of life in this region in a very short period of time. With the development of new industry, housing, and new residents, there is a demand for arts programming and services both in the schools, and the community -at -large, that continues to increase annually As a local arts agency we believe we exist to serve Auburn's own artistic community by giving every assistance possible to growing art groups, individual artists, and to educate the community to know who these groups are and what these groups can offer -- to provide a variety of participation in a diversity of arts programs for all residents. Thus, our biggest task will be in attempting to provide a rich cultural environment as the demands from a rapidly growing population increases. To expand assistance to such area groups as the Evergreen City Ballet, SPLAB! (a literary group dedicated to serving "at -risk" youth, and the Auburn Symphony who two years ago expanded their season from 2 to 4 concerts, in addition to greatly expanding their education programs in the schools (the symphony is now reaching out to elementary students as well as high school students). Our participation in future downtown development is extremely critical. The city has completed an evaluation on the needs of a community center for Auburn, that would include greatly expanded arts and recreation programs for our citizens. The city exercised its rights to 1 % of hotel/motel funds for a cultural tourism program to begin in the city in partnership with the Auburn Chamber of Commerce. The arts commission and the city along with the Auburn Chamber of Commerce, the Downtown Association and other interested parties are in a partnership and are ready to fund ARTSPACE to initiate a discussion in the community concerning the development of Artist housing, and are ready to invite ARTSPACE to begin the process of exploring the feasibility of such a project that both nurtures the .arts and stimulates downtown business. With these plans in place, the city and the arts commission in partnership truly moves forward in a meaningful way to provide a dynamic future for Auburn. D. Specifically, how does Sustained Support funding assist you in your efforts? Funds from the Cultural Development Authority Sustained Support program are extremely important to the Auburn Arts Commission in a number of ways. A grant from the CDA remains firmly a "stamp of approval" for the commission which helps us in soliciting further monetary support from our city council, other government agencies, and corporate sponsors,�such as Boeing, Old Navy and Sparkletts. I believe that the MOST urgent need for CDA support is, quite frankly, how CRUCIAL it is in support to the developing community arts groups. that we re -grant the monies to. In 2003, with funding available to us from CDA, along with additional funds from the city, we funded 5 groups in a significant manner: Evergreen City Ballet, Auburn Symphony Orchestra, White River History Museum, It Plays in Peoria/SPLAB, and Puget Sound Musical Theatre. 2003 Arts Cultural Education Application FINANCIAL and PERSONNEL • ' • Name of Organization: Auburn Arts Commission Fiscal Year Ends: > 2 1 31 FINANCIAL 1 Arts Program Expenses: 2 Personnel: CURRENT ACTUAL ACTUAL YEAR BUDGET NEXT YEAR 2001 2002 2003 2004 21 Box Office/Admission 22 Tuition/Workshops 23 Consessions Sales/Rental 24 Interest & Earnings (savings, reserves, etc.) 25 Other Earned Income 26 TOTAL EARNED REVENUE 27 Revenue Sources (Contributed): 28 Federal Government 29 State Government 30 County Government KCAC/ CDA 31 City Government AUBURN 32 Corporations 33 Foundations 34 Individuals PTA'S 35 Benefits / Fundraising Events 36 Misc. contributions 37 SUBTOTAL CONTRIBUTED INCOME 38 In -Kind Contributions Boeing 39 GRAND TOTAL INCOME PERSONNEL 4o Arts Program Personnel: 48,017 46,776 55,000 55,000 temporary 43 # of Production 17,000 24,700 19,580 20,000 187,394 221,011 253,030 276,140 2,000 2,000 47 2,000 9I8,017;;I 46,;776 temporary 41 # of Artistic permanent 42 temporary 43 # of Production 17,000 24,700 19,580 20,000 187,394 221,011 253,030 276,140 2,000 2,000 47 2,000 permanent 48 temporary 2,100 2,200 2,000 2'06,394 219 8 1 2:74, O1D' 3D0 ,1'4Q is 4,500 6,500 258,.911 ': 296';1587 310`: 41 # of Artistic permanent 42 temporary 43 # of Production permanent 44 temporary 45 # of Administrative permanent 46 temporary 47 If of Education permanent 48 temporary D- A Name of Organization: City of Aubum Arts Commission Events for Year Ending: 12/31/2002 Cultural Development Authority of King County / 2004-2005 LAA Sustained Support Application Page 6. Public Art: 2 new works/ Kids Banners and art installation by Transit Station Community Arts Organization Support. Technical Support: Year round 100 staff hours Bravo! Series:Seattle Opera 1/19/02 1 1 215 405 Peking Acrobats 1/26/02 1 1 985 1,058 Lelavision 219/02 1 1 281 405 Auburn Symphony Orchestra 2/16-17/02 2 2 879 1,058 Theater Schmeater 4113/02 1 1 309 730 Eastside Musical Theatre 9/28102 1 1 716 730 Auburn Symphony Orchestra 10/19-20/02 2 2 869 1,058 Bobby Medina 1218/02 1 1 380 730 !Gds Bravo! Series: Sprouts Theatre 3/2102 1 1 232 405 Evergreen City Ballet 4/6/02 1 1 232 405 Gentlemen Jugglers 10/12/02 1 1 278 405 Tears of Joy Puppet Theater 11/2/02 1 1 129 405 Tim Noah 12/14/02 1 1 358 405 Bravo! Pre -concert lectures 8 8 600 N/A Sundown Series: 133rd Army Band 7/19/02 1 1 500 N/A Dusty 45's 7/26102 1 1 400 N/A Greta Matassa 8/2102 1 1 225 N/A Bailadores de Bronco 8/9/02 1 1 300 N/A Carlos del Junco 8/16/02 1 1 300 N/A IGds Summer Sounds: David Maloney 7/17/02 1 1 350 N/A Mud Bay Jugglers 7/24/02 1 1 600 N/A IGckshaw 3/25!01 1 1 450 N/A Jazz for Youth 8!7102 1 1 300 N/A American Indian Dance Theatre 8/14/02 1 1 300 N/A Education outreach performances: Peking Acrobats/ 4th/5th gr. 1/25102 1 1 1,000 1,058 Lelavision 3rd/4th gr. 218/02 1 1 450 N/A Auburn Symphony Orchestra/ 5th gr 2115102 1 1 1,000 1,000 Auburn Symphony Orchestra/5th gr 10/18/02 1 1 1,000 1,000 City Hall Gallery - 7 Exhibitions Jan- Dec 7 335 N/A N/A 4TH July Festival - 3 stages/ 8 performances 7/4102 1 1 6,500 N/A Downtown Fair/ Chaopraya Ensemble 7/19/03 1 1 5,000 N/A TOTAL ATTENDANCE 5 ., . • ... :,_ _: x,13$ :.,.�� 3 .,�::�:.; Cultural Development Authority of King County / 2004-2005 LAA Sustained Support Application Page 6. Name of Organization: City of Aubum Arts Commission Events for Year Ending: 12/31/2003 Ewe NEWSM;II Public Art: 2 new works UIF a, A ...... .... A Street & Main Street, & Kids Banners Community Arts Organization Support. Technical Support: Year round 100 staff hours Bravo! Series: Ballet Folklorico Mexico 2f7/03 1 1 893 1,058 Auburn Symphony Orchestra 2/15-16/03 2 2 800 1,058 Evergreen City Ballet 3129/03 1 1 460 730 Imago Theatre 4111/03 1 1 775 1,058, Seattle Opera 5r" 1 1 220 405 Eastside Musical Theatre 9/20/03 1 1 683 730 Auburn Symphony Orchestra 10/18-19/03 2 2 920 1,058 Seattle Opera 11/8/03 1 1 — 405 Shangri La Acrobats 11121/03 1 1 1,058 Kids Bravol Series: Oregon Shadow Theatre 1/18/03 1 1 298 405 Village Theatre 3129/03 1 1 260 405 Tim Noah 12113/03 1, 1 405 Bravo! Pre -concert lectures to date 7 8 650 N/A Sundown Series: Nueva Era 7111/03 1 1 450 N/A Po'okela 7/18M 1 1 400 N/A Reilly and Maloney 7/25t03 1 1 600 N/A Los Orchids 8/1/03 1 1 350 N/A Kids Summer Sounds: Thistle Theatre 7/16/03 1 1 500 N/A Paul Hann 7/23/03 1 1 350 N/A Juan Sanchez 7/30103 1 1 365 N/A Rhys Thomas 816/03 1 1 450 N/A Downtown Street Fair: Sea Monkees 7/18W 1 1 5,000 WA Education Outreach performances: Oregon Shadow Theatre/ 4th gr 1/17/03 1 1 500 500 Village Theatre/ 5th gr 3/31/03 1 1 1,000 1,058 Ballet Folklorico Mexico/ 3rd gr 2f7/03 1 1 1,000 1,058 Auburn Symphony Orchestra/ 5th gr 10117103 t 1 1,000 1,058 Shangri-La Acrobats 11/21/03 1 1 4TH July festivalf 3 stages - 8 performa 714103 1 1 4,500 N/A City Hall Gallery - 7 exhibitions to date 5 1 260 NIA — TOTAL ATTENDANCE MON'R1,10" Cultural Development Authority of King county / 2004-2005 LAA Sustained Support Application Page 7 Your complete application packet should include the documents below in the following order: APPLICATION ❑ Application Cover Page, page 1 This is the first page of the application, which includes contact information for your organization. ❑ Narrative Statement, page 2-3 This is an attachment, not to exceed 2 pages, which addresses the four questions listed in the application. ❑ Financial and Personnel Information, page 4-5 This is an Excel sheet embedded in the application. Complete and print. out both the Financial and Personnel Information worksheet, and the Notes worksheet. ❑ Events, page 6-7 This is an Excel sheet, also embedded in the application. Complete and print out both the Events One and Events Two worksheets. ❑ Signature Page, page 8 This is the last page of the application, which includes this final checklist and the place below for the signature(s) of an authorized representative of your organization, and a representative of your municipal leadership, if applicable. 'Include one signed original application, and ten double=sided copies, all three -hole punched and paper -clipped, NOT STAPLED, in'your application packet. ORGANIZATIONAL PAPERWORK ❑ Copy of municipal legislation creating your organization or IRS determination letter of non-profit status ❑ List of Commission, Arts Council, or Board members 'Include just one copy of each of the pieces of organizational paperwork, paper -clipped, NOT stapled or three -hole punched. ADDITIONAL SUPPORT MATERIALS ❑ These might include a current season/program brochure, and a sampling of past program brochures and reviews. 'Include just one copy of additional support materials, NOT stapled or three -hole punched. Signatures Each signatory declares that s/he is an authorized official of the applicant organization or individual representative, is authorized. to make this application, and will assure that any funds.received as a result of this application are used only for the purposes set forth herein. A. Signature of ADDlicant Director Itural Progr s Manager. B. Sigiaature oTMunicipal Leadership Peter B. Lewis, Mayor City of Auburn. 'If the organization does not have a director on staff, a second member of the Board with fiscal authority should provide the second. signature. Cultural Development Authority of King County / 2004-2005 LAA Sustained Support Application Page 8 EXHIBIT C INSURANCE REQUIREMENTS Contractor shall procure, at its sole cost and expense, insurance against claims for injuries to persons or damages to property which may arise from, or in connection with the performance of work hereunder by the Contractor, his agents, representatives, employees, and/or subcontractors. The costs of such insurance shall be paid by the Contractor or subcontractors. For All Coverages: Each insurance policy shall be written on an "Occurrence" form. The Minimum Scope of Insurance needed for this contract is as follows: ® Commercial General Liability Insurance Services Office form number (CG 00 01 Ed. 11-88)—Minimum Combined Single Limit of $1,000,000 BI & PD with a General Aggregate per project 1. Deductibles and Self Insured Retentions. Any deductibles or self-insured retentions must be declared to, and approved by, the CDA. The deductible and/or self-insured retention of the policies shall not apply to the Contractor's liability to the CDA and shall be the sole responsibility of the Contractor. 2. Other Insurance Provisions A. The insurance policies are to contain, or be endorsed to contain, the following provisions: (a) General Liability Policies (1) The CDA, its officers, employees and agents are to be covered as primary additional insured as respects liability arising out of activities performed by or on behalf of the Contractor in connection with this Agreement. (2) To the extent of the Contractor's negligence, the Contractor's insurance coverage shall be primary insurance as respects the CDA, its officers, employees, and agents. Any insurance and/or self-insurance maintained by the CDA, its officers, employees, or agents shall not contribute with the Contractor's insurance or benefit the Contractor in any way. (3) The Contractor's insurance shall apply separately to each insured against whom claim is made and/or lawsuit is brought, except with respect to the limits of the insurer's liability. (b) All Policies (1) Coverage shall not be suspended, voided, canceled, reduced in coverage or in limits, except as reduced in aggregate by paid claims, at any point during the life of this contract. 3. Acceptability of Insurers Unless otherwise approved in writing by the CDA, insurance is to be placed with insurers with a Best's rating of no less than A: VIII, or, if not rated with Best's, with minimum surpluses the equivalent of Bests' surplus size VIII. 4. Verification of Coverage Unless otherwise approved in writing by the CDA, Contractor shall furnish CDA with certificate(s) of insurance evidencing compliance with requirements set forth above, which certificate(s) shall provide that no material change, or cancellation or nonrenewal of policies referred to herein shall occur without thirty (30) days' prior written notice to CDA.