HomeMy WebLinkAbout11-15-2004 ITEM VIII-B-2CITYOF,_.
AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subiect Cultural Development Authority of King County
Date: November 15, 2004
"4 -Culture" Grant
Department: Parks and
Attachments: Resolution 3779 and
Budget Impact:
Recreation
Agreement 104019A
Administrative Recommendation:
City Council adopt Resolution 3779.
Background Summary:
The office of the Cultural Development Authority of King County (A -Culture") awarded a grant to the City
of Auburn Arts Commission in the amount of $10,500. This award is from their Sustained Support
Program. We apply for the grant every two years through a competitive process. 4 -Culture allocates the
actual funding award annually.
The City of Auburn Arts Commission distributes these funds to community organizations to support art
programs and activities throughout Auburn. Funding recommendations are based on the artistic
excellence of the program, on the need for the program in the community, on how citizens of Auburn will
be served by the program, and on the ability of the organization to carry out the project.
In the last funding cycle for 2003, the City of Auburn Arts Commission distributed these funds to the
following: to the Auburn Symphony for community education outreach programs at West Auburn High
School; to the Evergreen City Ballet for support of performances; to Puget Sound Musical Theatre for
their afterschool residency program; to It Plays in Peoria Productions (NW SPLAB) for poetry and literary
workshops in the local community; and to the White River Valley Historical Society for funds for education
programs. This year's awards will go to similar projects by local organizations.
For support of all programs and activities, the City of Auburn Arts Commission requires the organization
to acknowledge support by 'A Culture" and the City of Auburn Arts Commission on programs and other
appropriate printed materials.
R-1115-1
F5.5
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services ® Planning & CD
❑ Fire ❑ Planning
❑ Park Board El Public Works
❑ Legal ❑ Police
❑ Planning Comm. ❑ Other
❑ Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Singer Staff: Faber
Meeting Date: November 15, 2004 Item Number: VIII.B.2
UBU * MORE THAN YOU IMAGINED
RESOLUTION NO. 3 7 7 9
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, ACCEPTING THE APPROPRIATION OF TEN
THOUSAND FIVE HUNDRED AND NO/100S DOLLARS IN GRANT
FUNDS FROM THE CULTURAL DEVELOPMENT AUTHORITY OF KING
COUNTY, ("4 CULTURE"), AND AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE THE CONTRACT WITH THE CDA ON BEHALF
OF THE CITY AND THE AUBURN ARTS COMMISSION
WHEREAS, the Auburn Arts Commission, on behalf ,of the City of Auburn,
submitted an application to the CDA for a CDA Sustained Support Program Grant; and,
WHEREAS, the City has been advised that it has been approved to receive a
grant from said program in the amount of Ten Thousand Five Hundred and No/100s
Dollars ($10,500.); and,
WHEREAS, acceptance of the grant will benefit the citizens of Auburn.
NOW, THEREFORE, THE CITY COUNCIL OF AUBURN, WASHINGTON,
HEREBY RESOLVES as follows:
Section 1. Acceptance of Grant and Authorization of Contract. The City
Council hereby accepts the CDA Sustained Support Program Grant from the CDA, in
the amount of Ten Thousand Five Hundred and No/100s Dollars, and authorizes the
Mayor and City Clerk to execute, on behalf of the City and the Auburn Arts
Commission, the Contract with the CDA in a form substantially as set forth on the copy
of the Contract marked as Exhibit "A" attached hereto and incorporated herein by this
reference.
Section 2. Implementation. The Mayor is further authorized to implement
such administrative procedures as may be necessary to carry out the directions of this
Resolution 3779
November 3, 2004
Page 1 of 2
legislation, including assuring that the grant fund appropriation is included in the
appropriate budget documents of the City.
Section 3. Effective Date. That this Resolution shall take effect and be in full
force upon passage and signatures hereon.
Dated and signed this day of November, 2004.
CITY OF AUBURN
PETER B. LEWIS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
s' SME
B. Hk , City Attorney
Resolution 3779
November 3, 2004
Page 2
Agreement No. 104019A
Contractor's Federal Taxpayer ID No.
Contractor City of Auburn
Project Title: 2004 Programs, including "2004 Community Arts Organization Support"
Contract Amount: $ 10,500.00 Fund Source: CP — Arts Sustained Support
Contract Period From: 01/01/04 To: 12/31/04
AGENCY SERVICES CONTRACT 2004
THIS CONTRACT is entered into by the CULTURAL DEVELOPMENT AUTHORITY OF KING
COUNTY ("4Culture"), whose address is 506 Second Avenue, Ste 200, Seattle, WA 98104-2307 and
telephone number is (206)296-7580 and the City of Auburn the "Contractor"),
whose address is 910 Ninth Street SE Auburn WA 98407 and telephone number is (253) 804.5057.
Contractor is an art, cultural or historical organization or specialist qualified to receive funds pursuant
to King County Code Sections 2.48 and 4.42 and RCW 67.28.180 and as hereinafter may be
amended. The 4Culture Board of Directors approved providing funds for this project by Motion No.
2004-09.
4Culture desires to provide funds with which the Contractor shall render certain services to King County
citizens. Such services are for the benefit of art museums, cultural museums, heritage museums, the
arts, and/or the performing arts and are consistant with those defined in RCW 67.28.180 ("Public Benefit
Services").
4Culture is organized pursuant to King County Ordinance 14482 and RCW 35.21.730, et seg. RCW
35.21.750 provides as follows: "[All] liabilities incurred by such public corporation, commission, or
authority shall be satisfied exclusively from the assets and properties of such public corporation,
commission or authority and no creditor or other person shall have any right of action against the city,
town, or county creating such corporation, commission, or authority on account of any debts, obligations,
or liabilities of such public corporation, commission, or authority."
The legislative authority of 4Culture has found and declared that providing funds to Contractor to
reimburse Project costs in consideration of services provided hereunder constitutes a public purpose with
the meaning of Article VII, Section 1 of the Washington State Constitution for which public funds may
properly be expended or advanced.
NOW, THEREFORE, in consideration of payments, covenants, and agreements hereinafter mentioned, to
be made and performed by the parties hereto, the parties covenant and do mutually agree as follows:
AG SVC 04 Page 1 of 7
I. SCOPE OF SERVICES
A. The Contractor shall provide services and comply with the requirements set forth hereinafter
and in the following attached exhibits which are incorporated herein by reference:
®
Specific Scope of Services & Reimbursement Schedule
Attached hereto as Exhibit
A
®
Project Proposal and Budget
Attached hereto as Exhibit
B
®
Insurance Requirements
Attached hereto as Exhibit
C
❑
Personnel Inventory (K.C.0 12.16.060A)( In combination with
other agreements, in excess of $25,000 in a calendar ear
Attached hereto as Exhibit
D
❑
Affidavit and Certificate of Compliance (K.C.0 12.16.060B)
for A reements in excess of $25,000
Attached hereto as Exhibit
E
❑
Disability Assurance of Compliance/Section 504 (KCC
12.16.060D) (ORGANIZATIONS ONLY]
Attached hereto as Exhibit
F
B. Purchase of Services. Funds awarded under this Agreement shall be used solely to reimburse
the Contractor for expenses incurred expressly and solely in accordance with the Project Proposal and
Budget and/or the Specific Scope of Services attached. Any amendment or modification to the Project
Proposal and Budget or the Specific Scope of Services and Payment Schedule must be approved in
writing by 4Culture. The work described generally by the Project Proposal and Budget and more
specifically by the Specific Scope of Services shall hereinafter be referred to as the "Project".
C. In addition to performing the Project, Contractor shall provide any Public Benefit Provisions that
may be specified in the Specific Scope of Services attached.
D. The Contractor agrees to acknowledge 4Culture as a source of support for the Project in
prominently located permanent signage utilizing the 4Culture logo:
4
CULTURE
KING COUNTY LOGGING TAX
Approved logos are available for download in a variety of formats at
http://www.4culture.org/partner/logos
E. The Contractor agrees to notify 4Culture in advance of any public Project activities, including
but not limited to ground breaking events, dedications, and other public programs.
11. DURATION OF CONTRACT
This Agreement shall commence on January 1St, 2004 and shall terminate on December 31St
2004. This Agreement, however, may be terminated earlier as provided in Section IV hereof.
III. COMPENSATION AND METHOD OF PAYMENT
A. 4Culture shall reimburse the Contractor for its actual and authorized expenditures incurred in
satisfactorily completing the Specific Scope of Services attached and otherwise fulfilling all requirements
specified in this contract in an aggregate amount not to exceed $10,500.00.
AG SVC 04 Page 2 of 7
B. Contractor may apply to 4Culture for reimbursement upon completion of specified phases as
detailed in the Specific Scope of Services and Reimbursement Schedule attached to this contract.
C. Contractor shall submit an invoice and all accompanying reports in the forms attached hereto as
"EXHIBITS", not more than 30 days after the completion of each specified phase identified in the Specific
Scope of Services and Reimbursement Schedule. 4Culture will initiate authorization for payment after
approval of corrected invoices and reports. 4Culture shall make payment to the Agency not more than 60
days after the appropriate invoice is received.
D. Contractor shall submit its final invoice and all outstanding reports within 30 days of the date this
Agreement terminates. If the Agency's final invoice and reports are not submitted by the day specified in
this subsection, 4Culture will be relieved of all liability for payment to the Agency of the amounts set forth in
said invoice or any subsequent invoice
E. Accompanying the final invoice for the project, the Contractor shall also submit:
1. A project evaluation report upon the form provided by 4Culture.
2. If 4Culture requests, at least two images (prints, slides, or digital images accompanied by
a high-quality print-out) of publishable quality for use by 4Culture to publicize its funding programs. Photos
shall have credits, caption information, and permission to publish.
F. If the Contractor fails to comply with any terms or conditions of this contract or to provide in any
manner the work or services agreed to herein, 4Culture may withhold any payment to the Contractor until
4Culture is satisfied that corrective action, as specified by 4Culture, has been completed. This right is in
addition to and not in lieu of 4Culture's right to terminate this contract as provided in Section IV, any other
rights of4Culture under this Agreement and any other right or remedy available to4Culture at law or in
equity.
IV. TERMINATION OF AGREEMENT
A. If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner its
obligations under this Agreement or if the Contractor shall violate any of its covenants, agreements or
stipulations of this Agreement, 4Culture may terminate this Agreement and withhold the remaining
allocation. Prior to so terminating this Agreement, 4Culture shall submit written notice to the Contractor
describing such default or violation. 4Culture shall not so terminate this Agreement if 4Culture determines
that Contractor has, within twenty (20) days of the date of such notice, fully corrected such default or
violation.
V. MAINTENANCE OF RECORDS
A. The Contractor shall maintain accounts and records, including personnel, property, financial, and
programmatic records and other such records as may be deemed necessary by 4Culture to ensure proper
accounting for all contract funds and compliance with this Agreement. All such records shall sufficiently and
properly reflect all direct and indirect costs of any nature expended and services provided in the
performance of this Agreement.
B. These records shall be maintained for a period of six (6) years after termination of this
Agreement unless a longer retention period is required by law.
AG SVC 04 Page 3 of 7
VI. AUDITS AND EVALUATIONS
A. The records and documents with respect to all matters covered by this Agreement shall be
subject at all times to inspection, review or audit by 4Culture and/or federal/state officials so authorized by
law during the performance of this Agreement and six (6) years after termination hereof.
B. The Contractor shall provide right of access to its facilities, including by any subcontractor to
4Culture, the King County, state and/or federal agencies or officials at all reasonable times in order to
monitor and evaluate the services provided under this Agreement. 4Culture will give advance notice to the
Contractor in the case of fiscal audits to be conducted by 4Culture.
C. The Contractor agrees to cooperate with 4Culture in the evaluation of the Contractor's
performance under this contract and to make available all information reasonably required by any such
evaluation process. The results and records of said evaluations shall be maintained and disclosed in
accordance with RCW Chapter 42.17 (Public Records Act).
VII. PROPRIETARY RIGHTS
If any patentable or copyrightable material or article should result from the Project, all rights
accruing from such material or article shall be the sole property of Contractor. Contractor agrees to and
does hereby grant to 4Culture, an irrevocable, nonexclusive, and royalty -free license to use, according to
law, any material or article and use any method that may be developed as part of the work under this
Agreement. The foregoing license shall not apply to existing training materials, consulting aids, checklists,
and other materials and documents of Contractor which are modified for use in the performance of this
Agreement.
VIII. FUTURE SUPPORT
4Culture makes no commitment to support the services contracted for herein nor guarantee
regarding the success of the services and assumes no obligation for future support of the Project except as
expressly set forth in this Agreement.
i7�:L•7�7`T1�i�il>���_1►T1h[7�►�i.►_I.I.�L•�� • `'
A. In providing services under this Agreement, the Contractor is an independent contractor, and
shall determine the means of accomplishing the results contemplated by this Agreement. Neither the
Contractor nor its officers, agents or employees are employees of 4Culture for any purpose. The
Contractor shall comply with all applicable federal and state laws and regulations regarding employment,
minimum wages and hours, and discrimination in employment. The Contractor is responsible for
determining the compensation of its employees, for payment of such compensation, and for all federal
and/or state tax, industrial insurance, and Social Security liability that may result from the performance of
and compensation for these services. The Contractor and its officers, agents, and employees shall make
no claim of career service or civil service rights which may accrue to a 4Culture employee under state or
local law. 4Culture assumes no responsibility for the payment of any compensation, wages, benefits, or
taxes by, or on behalf of the Contractor, its employees and/or others by reason of this Agreement. The
Contractor shall protect, defend, indemnify and save harmless 4Culture and its officers, agents, and
employees from and against any and all claims, costs, and/or losses whatsoever occurring or resulting from
(1) the Contractor's failure to pay any such compensation, wages, benefits, or taxes; (2) the supplying to
the Contractor of work, services, materials, or supplies by Contractor employees or other suppliers in
connection with or support of the performance of this Agreement. The Contractor shall also defend,
indemnify, and save harmless 4Culture, and its officers, agents, and employees, from and against any and
all claims made by Contractor's employees arising from their employment with Contractor.
AG SVC 04 Page 4 of 7
B. To the full extent provided by applicable law, the Contractor shall protect, defend, indemnify, and
save harmless 4Culture its officers, employees, and agents from any and all costs, claims, judgments,
and/or awards of damages, arising out of or in any way resulting from the acts or omissions of the
Contractor, its officers, employees, and/or agents, except to the extent resulting from 4Culture's sole
negligence. If this Agreement is a "a covenant, promise, agreement or understanding in, or in connection
with or collateral to, a contract or agreement relative to the construction, alteration, repair, addition to,
subtraction from, improvement to, or maintenance of, any building, highway, road, railroad, excavation, or
other structure, project, development, or improvement attached to real estate" within the meaning of RCW
4.24.225, the Contractor shall so protect, defend, indemnify, and save harmless 4Culture, its officers,
employees, and agents only to the extent of the Contractor's, its officers', employees', and/or agents'
negligence. The Contractor agrees that its obligations under this subparagraph extend to any claim,
demand, and/or cause of action brought by or on behalf of any employees, or agents. For the purpose, the
Contractor, by mutual negotiation, hereby waives, as respects 4Culture only, any immunity that would
otherwise be available against such claims under the Industrial Insurance provisions of Title 51 RCW. In
the event 4Culture incurs any judgment, award and/or cost arising there from including attorney's fees to
enforce the provisions of this article, all such fees, expenses, and costs shall be recoverable from the
Contractor. Claims shall include, but are not limited to, assertions that the use or transfer of any software,
book, document, report, film, tape or sound reproduction or material of any kind, delivered hereunder,
constitutes an infringement of any copyright, patent, trademark, trade name, and/or otherwise results in
unfair trade practice.
X. INSURANCE REQUIREMENTS
The Contractor shall procure and maintain for the duration of this Agreement insurance as
described on the Exhibit labeled as Insurance Requirements attached here to.
XI. CONFLICT OF INTEREST
Chapter 42.23 RCW (Code Of Ethics For Municipal Officers --Contract Interests) is incorporated by
reference as if fully set forth herein and the Contractor agrees to abide by all the conditions of said Chapter.
Failure by the Contractor to comply with any requirements of such Chapter shall be a material breach of
contract.
In addition, Contractor represents, warrants and covenants that no officer, employee, or agent of
4Culture who exercises any functions or responsibilities in connection with the planning and implementation
of the Specific Scope of Contract Services funded herein, has or shall have any beneficial interest, directly
or indirectly, in this contract. The Contractor further represents, warrants and covenants neither it nor any
other person beneficially interested in this Agreement has offered to give or given any such officer,
employee, or agent of 4Culture, directly or indirectly, any compensation, gratuity or reward in connection
with this Agreement. The Contractor shall take all appropriate steps to assure compliance with this
provision.
AG SVC 04 Page 5 of 7
XII. NONDISCRIMINATION
During the performance of this Agreement, Contractor shall comply with state, federal and local
legislation requiring nondiscrimination in employment and the provision of services to the public, including,
but not limited to: Title VI of the Civil Rights Act of 1964; chapter 49.60 RCW (the Washington state law
against discrimination); K.C.C. chapter 12.16 regarding discrimination and affirmative action in employment
by contractors, subcontractors and vendors; K.C.C. chapter 12.17 prohibiting discrimination in contracting;
K.C.C. chapter 12.18 requiring fair employment practices; K.C.C. chapter and 12.22 prohibiting
discrimination in places of public accommodation.
The Contractor shall maintain, until 12 months after completion of all work under this contract, all
written quotes, bids, estimates or proposals submitted to the Contractor by all businesses seeking to
participate in this Agreement. The Contractor shall make such documents available to 4Culture for
inspection and copying upon request.
XIII. NOTICES
Whenever this Agreement provides for notice to be provided by one party to another, such notice
shall be in writing and directed to the chief executive officer of Contractor and the Executive Director of
4Culture at the addresses first written above. Any time within which a party must take some action shall be
computed from the date that the notice is received by said party.
XIV.GENERAL PROVISIONS
No modification or amendment to this Agreement shall be valid unless made in writing and signed
by the parties hereto. Proposed changes which are mutually agreed upon shall be incorporated by written
amendments to this Agreement. 4Culture's failure to insist upon the strict performance of any provision of
this Agreement or to exercise any right based upon a breach thereof or the acceptance of any performance
during such breach, shall not constitute a waiver of any right under this Agreement. In the event any term
or condition of this Agreement or application thereof to any person or circumstances is held invalid, such
invalidity shall not affect other terms, conditions, or applications of this Agreement which can be given
effect without the invalid term, condition, or application. To this end, the terms and conditions of this
Agreement are declared severable. The parties agree that this Agreement is the complete expression of
the terms hereto and any oral or written representations or understandings not incorporated herein are
excluded. Both parties recognize that time is of the essence in the performance of the provisions of this
Agreement.
XV. ATTORNEYS' FEES; EXPENSES
Contractor agrees to pay upon demand all of 4Culture's costs and expenses, including attorneys' fees
and 4Culture's legal expenses, incurred in connection with the enforcement of this Agreement. 4Culture may
pay someone else to help enforce this Agreement, and Contractor shall pay the costs and expenses of such
enforcement. Costs and expenses include 4Culture's attorneys' fees and legal expenses whether or not there
is a lawsuit, including attomeys' fees and legal expenses for bankruptcy proceedings (and including efforts to
modify or vacate any automatic stay or injunction), appeals, and any anticipated post -judgment collection
services. Contractor also shall pay all court costs and such additional fees as may be directed by the court.
AG SVC 04 Page 6 of 7
XVI. SURVIVAL
The terms and conditions of Sections III, V, VI, V11, VIII, IX, XI, XII, XIII, XIV and XV shall survive the
termination of this Agreement and shall be continuing obligations of the parties.
4Culture:
4Culture-CDA Executive Director
Date
CONTRACTOR:
Signature
Name (Please type or print)
Title (Please type or print)
Date
AG SVC 04 Page 7 of 7
Exhibit A
SCOPE OF SERVICE
Auburn Arts Commission and 4Culture, the Cultural Development Authority of King County, mutually
agree that the following services be provided in accordance with the application and contract work sheet
submitted to and approved by the 4Culture Board of Directors.
Support for 2004, including "2004 Community Arts Organization Support" re -granting funds to local
community arts groups for public events and services. Events are open and publicized to the community.
AMOUNT $10,500
For artist fees and program expenses. Payable upon completion, submittal of invoice and documentation
regarding:
• Final budget, actual
• Completion of evaluation form
• Final report of program activities
• Programs, brochures, flyers if available
PUBLIC BENEFIT
Programs will be accessible to a broad range of King County citizens.
PUBLICITY/PROMOTION POLICY
Prominent acknowledgment of 4Culture/ King County Lodging Tax Fund is required of all recipients for use
in all publicity and promotional materials, including, but not limited to brochures, press releases, programs,
posters, public service announcements, flyers and advertisements.
Final payment will not be made until acknowledgment is submitted on printed material
cultura EXHIBIT B
leve.
King County Hotel / Motel Tax Fund LAA SUSTAINED SUPPORT
'6 "14 LAA Sustained Support Program; Applca#ion
Applicant Organization Name: City of Auburn Arts Commission
Director: Mr. ❑ ❑ Ms. Gochoel Title: Cultural Programs Manager
First Name: Susan Last Name: Gochoel
ounty Council:Distiict Number: <; Address: 910 Ninth Street SE City: Auburn Zip: 98407
Area Code: 253 Phone: 804-5057 e-mail: sugochoel@ci.auburn.wa.us
Area Code: 253 Fax: 931-4005 http://www. ci.auburn.wa.us
7 fJlS tS til
tip D, 7NFOROATION
Calf'Kog Co..Records and Election§ at Date of Incorporation: Name of Umbrella
2D62961b81`iavedwyoix Council. AAC 1984 Organization (if
Jrstrl>rt �r y�set applicable)
Area Code. 253 Phone. 804-5057 e-mail: e-mail: sugochoel@ci.auburn.wa.us
Address Location Venue A: Performing Arts Center, Les Gove 8 Game County Council District #: 13
Farm Parks, City Hall Gallery
and KC Council District Venue B: Constituents come into central Auburn for County Council District #: 7
arts programs, also serves School District
of Primary AttiVities Venue C: Constituents come into central Auburn for County Council District #: 9
rts nmorams. also. erves School i. rirt
: Total Operating Income 2000:$ 260,303
F
for the Last 3 Completed 2001: $ 258,911
iscal Years 2002: $ 296,587
10 Check here if you attended a Sustained Support Program Application workshop
Federal Tax ID#: 91-6001228
Fiscal Year End Date: 12/31/03R
�` 8 L:
NA ;
Contact
Mr. ❑ Ms. ❑Gochoel
Title: Cultural Programs Manager
First Name: Susan
Last Name: Gochoel
Address:910 Ninth Street SE
City: Auburn
Zip: 98407
Area Code. 253 Phone. 804-5057 e-mail: e-mail: sugochoel@ci.auburn.wa.us
Address Location Venue A: Performing Arts Center, Les Gove 8 Game County Council District #: 13
Farm Parks, City Hall Gallery
and KC Council District Venue B: Constituents come into central Auburn for County Council District #: 7
arts programs, also serves School District
of Primary AttiVities Venue C: Constituents come into central Auburn for County Council District #: 9
rts nmorams. also. erves School i. rirt
: Total Operating Income 2000:$ 260,303
F
for the Last 3 Completed 2001: $ 258,911
iscal Years 2002: $ 296,587
10 Check here if you attended a Sustained Support Program Application workshop
Cultural Development Authority LAA Sustained Support.
City of Auburn Arts Commission Application.
A. What is the organizing structure, and what are the missions and goals of your agency?
The Auburn Arts Commission is a local government arts agency whose mission is to serve the
citizens of Auburn by fostering cultural growth and enrichment, sponsoring programs
representative of the arts spectrum and providing programs, which are reflective of the growing
diversity of the population of Auburn.
The commission's principal goals are:
*To establish a strong identity as the Auburn Arts Commission
*To promote art as a community building activity that embraces the diversity of Auburn
*To expand and explore opportunities for art, keeping them accessible and affordable
*To encourage and support artists and those organizations that support artists
The commission's principal programs are:
*Technical assistance to local developing arts organizations
*Re -granting to arts organizations that serve Auburn residents
*Presenting performing arts -- BRAVO!, Shades of Summer
*Cultural Arts Education
*Art in Public Places
*City Hall Gallery Exhibitions
*Community Festivals -- 4th of July, Auburn Good 'OI Days
All of these programs and events employ paid professional artists and serves to both expand the
community's understanding and appreciation of all of the arts, and is aimed to enhance the
quality of life in Auburn for adults and children alike.
B. What are Your primary accomplishments during the last two years?
The commission's principal accomplishment has been the role it has played in the founding,
development and growth of the Auburn Symphony Orchestra, now in its eighth season. The role has
been one of "incubating" what has become a vital asset to the community by endorsing the
organization, the commitment of staff and departmental resources, providing performing opportunities
(twice annually) under the BRAVO! series of concerts. Due to the commission's stabilizing influence,
the symphony now has a strong board and has developed a firm financial foundation. They were
rewarded two years ago with their first grant from CCA/Corporate Council for the Arts.
In the past year, the commission has greatly enlarged and expanded the BRAVO! performing arts
series, and determined to make BRAVO! more accessible and more affordable to our community.
Ticket prices were redefined in order to attract a new and younger audience. Tickets can be
purchased for only $5 as "rush" tickets for the balcony on night of performance, thirty minutes before
the performance starts. This has been hugely successful in attracting an under -25 audience in
addition to serving senior citizens, also those people who are cautious about attending their first
concert! And a Kids' Bravo series has been created on Saturday afternoons especially for younger
audiences. We found that attracting families to the kids shows we were able to make them more
aware of the larger Bravo! series thus increasing greater participation in Bravo!
The other major success is the successful partnership between the arts commission and the Auburn
School District. The arts commission along with Gildo Rey. Elementary School receives a cultural arts
education grant from the Cultural Development Authority, King County. In this program, we add extra
workshops, residencies and performances for those performing artists who are already coming into
our community under the Bravo! series. This allows the performers to extend their time in the
community creating a better experience for the artists, and makes for a more significant impact on the
2003 Arts Cultural Education Application
community. The artists/ groups selected for this current 2003/2004 season are: Shangri-La
Chinese Acrobats, Living Legends, Auburn Symphony Orchestra, Evergreen City Ballet, 5'"
Avenue Adventure Musical Theatre, and Incredible Feets/ Footworks Dance Ensemble. Not only
do the students have a very rewarding experience of working with singers, dancers and actors,
but the program creates parent participation that is not normally encountered in this low socio-
economic school district.
C. What are the priorities for your community at this time and how is your agency respondinq to
those concerns?
Auburn is one of the fastest growing communities in King County. Without a doubt theimpact of
the downtown development combined with the new rail system and rapid transit system has
greatly impacted the quality of life in this region in a very short period of time. With the
development of new industry, housing, and new residents, there is a demand for arts
programming and services both in the schools, and the community -at -large, that continues to
increase annually
As a local arts agency we believe we exist to serve Auburn's own artistic community by giving
every assistance possible to growing art groups, individual artists, and to educate the community
to know who these groups are and what these groups can offer -- to provide a variety of
participation in a diversity of arts programs for all residents. Thus, our biggest task will be in
attempting to provide a rich cultural environment as the demands from a rapidly growing
population increases. To expand assistance to such area groups as the Evergreen City Ballet,
SPLAB! (a literary group dedicated to serving "at -risk" youth, and the Auburn Symphony who two
years ago expanded their season from 2 to 4 concerts, in addition to greatly expanding their
education programs in the schools (the symphony is now reaching out to elementary students as
well as high school students).
Our participation in future downtown development is extremely critical. The city has completed
an evaluation on the needs of a community center for Auburn, that would include greatly
expanded arts and recreation programs for our citizens. The city exercised its rights to 1 % of
hotel/motel funds for a cultural tourism program to begin in the city in partnership with the Auburn
Chamber of Commerce. The arts commission and the city along with the Auburn Chamber of
Commerce, the Downtown Association and other interested parties are in a partnership and are
ready to fund ARTSPACE to initiate a discussion in the community concerning the development
of Artist housing, and are ready to invite ARTSPACE to begin the process of exploring the
feasibility of such a project that both nurtures the .arts and stimulates downtown business. With
these plans in place, the city and the arts commission in partnership truly moves forward in a
meaningful way to provide a dynamic future for Auburn.
D. Specifically, how does Sustained Support funding assist you in your efforts?
Funds from the Cultural Development Authority Sustained Support program are extremely
important to the Auburn Arts Commission in a number of ways. A grant from the CDA remains
firmly a "stamp of approval" for the commission which helps us in soliciting further monetary
support from our city council, other government agencies, and corporate sponsors,�such as
Boeing, Old Navy and Sparkletts. I believe that the MOST urgent need for CDA support is, quite
frankly, how CRUCIAL it is in support to the developing community arts groups. that we re -grant
the monies to. In 2003, with funding available to us from CDA, along with additional funds from
the city, we funded 5 groups in a significant manner: Evergreen City Ballet, Auburn Symphony
Orchestra, White River History Museum, It Plays in Peoria/SPLAB, and Puget Sound Musical
Theatre.
2003 Arts Cultural Education Application
FINANCIAL and PERSONNEL • ' •
Name of Organization: Auburn Arts Commission Fiscal Year Ends: > 2 1 31
FINANCIAL
1 Arts Program Expenses:
2 Personnel:
CURRENT
ACTUAL ACTUAL YEAR BUDGET NEXT YEAR
2001 2002 2003 2004
21 Box Office/Admission
22 Tuition/Workshops
23 Consessions Sales/Rental
24 Interest & Earnings (savings, reserves, etc.)
25 Other Earned Income
26 TOTAL EARNED REVENUE
27 Revenue Sources (Contributed):
28 Federal Government
29 State Government
30 County Government KCAC/ CDA
31 City Government AUBURN
32 Corporations
33 Foundations
34 Individuals PTA'S
35 Benefits / Fundraising Events
36 Misc. contributions
37 SUBTOTAL CONTRIBUTED INCOME
38 In -Kind Contributions Boeing
39 GRAND TOTAL INCOME
PERSONNEL
4o Arts Program Personnel:
48,017
46,776
55,000
55,000
temporary
43
# of Production
17,000
24,700
19,580
20,000
187,394
221,011
253,030
276,140
2,000
2,000
47
2,000
9I8,017;;I
46,;776
temporary
41
# of Artistic
permanent
42
temporary
43
# of Production
17,000
24,700
19,580
20,000
187,394
221,011
253,030
276,140
2,000
2,000
47
2,000
permanent
48
temporary
2,100
2,200
2,000
2'06,394
219 8 1
2:74, O1D'
3D0 ,1'4Q is
4,500
6,500
258,.911 ':
296';1587
310`:
41
# of Artistic
permanent
42
temporary
43
# of Production
permanent
44
temporary
45
# of Administrative
permanent
46
temporary
47
If of Education
permanent
48
temporary
D- A
Name of Organization: City of Aubum Arts Commission
Events for Year Ending: 12/31/2002
Cultural Development Authority of King County / 2004-2005 LAA Sustained Support Application Page 6.
Public Art: 2 new works/ Kids Banners
and art installation by Transit Station
Community Arts Organization Support.
Technical Support:
Year round
100 staff hours
Bravo! Series:Seattle Opera
1/19/02
1
1
215
405
Peking Acrobats
1/26/02
1
1
985
1,058
Lelavision
219/02
1
1
281
405
Auburn Symphony Orchestra
2/16-17/02
2
2
879
1,058
Theater Schmeater
4113/02
1
1
309
730
Eastside Musical Theatre
9/28102
1
1
716
730
Auburn Symphony Orchestra
10/19-20/02
2
2
869
1,058
Bobby Medina
1218/02
1
1
380
730
!Gds Bravo! Series: Sprouts Theatre
3/2102
1
1
232
405
Evergreen City Ballet
4/6/02
1
1
232
405
Gentlemen Jugglers
10/12/02
1
1
278
405
Tears of Joy Puppet Theater
11/2/02
1
1
129
405
Tim Noah
12/14/02
1
1
358
405
Bravo! Pre -concert lectures
8
8
600
N/A
Sundown Series: 133rd Army Band
7/19/02
1
1
500
N/A
Dusty 45's
7/26102
1
1
400
N/A
Greta Matassa
8/2102
1
1
225
N/A
Bailadores de Bronco
8/9/02
1
1
300
N/A
Carlos del Junco
8/16/02
1
1
300
N/A
IGds Summer Sounds: David Maloney
7/17/02
1
1
350
N/A
Mud Bay Jugglers
7/24/02
1
1
600
N/A
IGckshaw
3/25!01
1
1
450
N/A
Jazz for Youth
8!7102
1
1
300
N/A
American Indian Dance Theatre
8/14/02
1
1
300
N/A
Education outreach performances:
Peking Acrobats/ 4th/5th gr.
1/25102
1
1
1,000
1,058
Lelavision 3rd/4th gr.
218/02
1
1
450
N/A
Auburn Symphony Orchestra/ 5th gr
2115102
1
1
1,000
1,000
Auburn Symphony Orchestra/5th gr
10/18/02
1
1
1,000
1,000
City Hall Gallery - 7 Exhibitions
Jan- Dec
7
335 N/A
N/A
4TH July Festival - 3 stages/ 8 performances
7/4102
1
1
6,500
N/A
Downtown Fair/ Chaopraya Ensemble
7/19/03
1
1
5,000
N/A
TOTAL ATTENDANCE
5 ., . • ... :,_
_:
x,13$
:.,.�� 3 .,�::�:.;
Cultural Development Authority of King County / 2004-2005 LAA Sustained Support Application Page 6.
Name of Organization:
City of Aubum Arts Commission
Events for Year Ending: 12/31/2003
Ewe
NEWSM;II
Public Art: 2 new works
UIF a, A
...... ....
A Street & Main Street, & Kids Banners
Community Arts Organization Support.
Technical Support:
Year round 100 staff hours
Bravo! Series:
Ballet Folklorico Mexico
2f7/03
1
1
893
1,058
Auburn Symphony Orchestra
2/15-16/03
2
2
800
1,058
Evergreen City Ballet
3129/03
1
1
460
730
Imago Theatre
4111/03
1
1
775
1,058,
Seattle Opera
5r"
1
1
220
405
Eastside Musical Theatre
9/20/03
1
1
683
730
Auburn Symphony Orchestra
10/18-19/03
2
2
920
1,058
Seattle Opera
11/8/03
1
1
—
405
Shangri La Acrobats
11121/03
1
1
1,058
Kids Bravol Series:
Oregon Shadow Theatre
1/18/03
1
1
298
405
Village Theatre
3129/03
1
1
260
405
Tim Noah
12113/03
1,
1
405
Bravo! Pre -concert lectures
to date 7
8
650
N/A
Sundown Series:
Nueva Era
7111/03
1
1
450
N/A
Po'okela
7/18M
1
1
400
N/A
Reilly and Maloney
7/25t03
1
1
600
N/A
Los Orchids
8/1/03
1
1
350
N/A
Kids Summer Sounds:
Thistle Theatre
7/16/03
1
1
500
N/A
Paul Hann
7/23/03
1
1
350
N/A
Juan Sanchez
7/30103
1
1
365
N/A
Rhys Thomas
816/03
1
1
450
N/A
Downtown Street Fair:
Sea Monkees
7/18W
1
1
5,000
WA
Education Outreach performances:
Oregon Shadow Theatre/ 4th gr
1/17/03
1
1
500
500
Village Theatre/ 5th gr
3/31/03
1
1
1,000
1,058
Ballet Folklorico Mexico/ 3rd gr
2f7/03
1
1
1,000
1,058
Auburn Symphony Orchestra/ 5th gr
10117103
t
1
1,000
1,058
Shangri-La Acrobats
11/21/03
1
1
4TH July festivalf 3 stages - 8 performa
714103
1
1
4,500
N/A
City Hall Gallery - 7 exhibitions
to date 5
1
260
NIA
—
TOTAL ATTENDANCE
MON'R1,10"
Cultural Development Authority of King county / 2004-2005 LAA Sustained Support Application Page 7
Your complete application packet should include the documents below in the following order:
APPLICATION
❑ Application Cover Page, page 1
This is the first page of the application, which includes contact information for your organization.
❑ Narrative Statement, page 2-3
This is an attachment, not to exceed 2 pages, which addresses the four questions listed in the application.
❑ Financial and Personnel Information, page 4-5
This is an Excel sheet embedded in the application. Complete and print. out both the Financial and Personnel Information
worksheet, and the Notes worksheet.
❑ Events, page 6-7
This is an Excel sheet, also embedded in the application. Complete and print out both the Events One and Events Two
worksheets.
❑ Signature Page, page 8
This is the last page of the application, which includes this final checklist and the place below for the signature(s) of an
authorized representative of your organization, and a representative of your municipal leadership, if applicable.
'Include one signed original application, and ten double=sided copies, all three -hole punched and paper -clipped, NOT
STAPLED, in'your application packet.
ORGANIZATIONAL PAPERWORK
❑ Copy of municipal legislation creating your organization or IRS determination letter of non-profit status
❑ List of Commission, Arts Council, or Board members
'Include just one copy of each of the pieces of organizational paperwork, paper -clipped, NOT stapled or three -hole
punched.
ADDITIONAL SUPPORT MATERIALS
❑ These might include a current season/program brochure, and a sampling of past program brochures and reviews.
'Include just one copy of additional support materials, NOT stapled or three -hole punched.
Signatures
Each signatory declares that s/he is an authorized official of the applicant organization or individual representative, is authorized.
to make this application, and will assure that any funds.received as a result of this application are used only for the purposes set
forth herein.
A. Signature of ADDlicant Director
Itural Progr s Manager.
B. Sigiaature oTMunicipal Leadership
Peter B. Lewis, Mayor City of Auburn.
'If the organization does not have a director on staff, a second member of the Board with fiscal authority should provide the second.
signature.
Cultural Development Authority of King County / 2004-2005 LAA Sustained Support Application Page 8
EXHIBIT C
INSURANCE REQUIREMENTS
Contractor shall procure, at its sole cost and expense, insurance against claims for injuries to persons or
damages to property which may arise from, or in connection with the performance of work hereunder by the
Contractor, his agents, representatives, employees, and/or subcontractors. The costs of such insurance shall be paid
by the Contractor or subcontractors.
For All Coverages: Each insurance policy shall be written on an "Occurrence" form. The Minimum Scope of
Insurance needed for this contract is as follows:
® Commercial General Liability Insurance Services Office form number (CG 00 01 Ed. 11-88)—Minimum
Combined Single Limit of $1,000,000 BI & PD with a General Aggregate
per project
1. Deductibles and Self Insured Retentions.
Any deductibles or self-insured retentions must be declared to, and approved by, the CDA. The deductible
and/or self-insured retention of the policies shall not apply to the Contractor's liability to the CDA and shall be the sole
responsibility of the Contractor.
2. Other Insurance Provisions
A. The insurance policies are to contain, or be endorsed to contain, the following provisions:
(a) General Liability Policies
(1) The CDA, its officers, employees and agents are to be covered as primary additional insured as
respects liability arising out of activities performed by or on behalf of the Contractor in connection with this
Agreement.
(2) To the extent of the Contractor's negligence, the Contractor's insurance coverage shall be primary
insurance as respects the CDA, its officers, employees, and agents. Any insurance and/or self-insurance
maintained by the CDA, its officers, employees, or agents shall not contribute with the Contractor's insurance
or benefit the Contractor in any way.
(3) The Contractor's insurance shall apply separately to each insured against whom claim is made
and/or lawsuit is brought, except with respect to the limits of the insurer's liability.
(b) All Policies
(1) Coverage shall not be suspended, voided, canceled, reduced in coverage or in limits, except as
reduced in aggregate by paid claims, at any point during the life of this contract.
3. Acceptability of Insurers
Unless otherwise approved in writing by the CDA, insurance is to be placed with insurers with a Best's rating of
no less than A: VIII, or, if not rated with Best's, with minimum surpluses the equivalent of Bests' surplus size VIII.
4. Verification of Coverage
Unless otherwise approved in writing by the CDA, Contractor shall furnish CDA with certificate(s) of insurance
evidencing compliance with requirements set forth above, which certificate(s) shall provide that no material change, or
cancellation or nonrenewal of policies referred to herein shall occur without thirty (30) days' prior written notice to CDA.