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HomeMy WebLinkAboutItem VIII-B-7 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 3788 Date: November 22, 2004 Department: I Attachments: Finance Resolution No. 3788 Administrative Recommendation: Budget Impact: City Council adopt Resolution No. 3788. Background Summary: In order to be better prepared to respond to emergencies, it would be advantageous for the City to have available to it radio broadcast abilities. Resolution No. 3788 authorizes the Mayor and City Clerk to execute a contract with Global Voices Radio to provide programming services. N 1206-4 01.8 Reviewed by Council & Committees: D Arts Commission COUNCIL COMMITTEES: D Airport 0 Finance o Hearing Examiner 0 Municipal Servo o Human Services [8J Planning & CD o Park Board OPublic Works o Planning Comm. 0 Other Reviewed by Departments & Divisions: o Building 0 M&O o Cemetery 0 Mayor [8J Finance 0 Parks o Fire 0 Planning o Legal 0 Police o Public Works D Human Resources Action: Committee Approval: OYes ONo Council Approval: OYes ONo Call for Public Hearing _/_/- Referred to Until _/_/- Tabled Until _/_/- Councilmember: Singer I Staff: Coleman Meeting Date: December 6,2004 litem Number: VIII.B.7 RESOLUTION NO. 3 7 8 8 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH GLOBAL VOICES RADIO FOR EMERGENCY RADIO COMMUNICATION SERVICES WHEREAS, the City of Auburn is engaged in various municipal functions, including emergency responses; and WHEREAS, in order to be better prepared to respond to emergencies, it would be advantageous for the City to have available to it a radio transmission system for emergency and community purposes, thereby readying itself to be engaged in the installation of a Community Security Network; and WHEREAS, Global Voices Radio is qualified and able to provide consulting services in connection with the City's needs for the above-described project, and is willing and agreeable to provide such services upon the tE!rmS and conditions contained in a Contract negotiated and agreeable to both parties. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. That the Mayor and the City Clerk are authorized to execute an agreement in substantial conformity with the Agreement attached hereto, marked as Exhibit "A" and incorporated herein by this reference. Section 2. That the Mayor is authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislatlion. ----------------- Resolution No. 3788 November 19, 2004 Page 1 Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this day of ,200_. CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST: Danielle E. Daskam, City Clerk APPROVED AS TO FORM: niel B. Heid, City Attorney ----------------- Resolution No. 3788 November 19, 2004 Page 2 CITY OF AUBURN AGREEMENT FOR PROFESSIONAL/CONSULTING SERVICES THIS AGREEMENT made and entered into on this day of , 200__, by and between the City of Auburn, a municipal corporation of the State of Washington, hereinafter referred to as "City" and Global Voices Radio hereinafter referred to as the "Consultant." WITNE SSE TH: WHEREAS, the City is in need of a radio transmissIOn system for emergency and community purposes and readying itself to be engaged in the of installation of a Community Security Network. Therefore, the City is in need of services to operate such system. and, WHEREAS, the City desires to retain the Consultant to provide certain services III connection with the City's work on such system; and, WHEREAS, the Consultant is qualified and able to provide consulting services in connection with the City's needs for the above-described work/project, and is willing and agreeable to provide such services upon the terms and conditions herein contained. NOW, THEREFORE, the parties hereto agree as follows: 1. Scope of Services. The Consultant agrees to perform in a good and professional manner the tasks described on Exhibit "A" attached hereto and incorporated herein by this reference. (The tasks described on Exhibit "A" shall be individually referred to as a "task," and collectively referred to as the "services.") The Consultant shall perform the services as an independent contractor and shall not be deemed, by virtue of this Agreement and the performance thereof, to have entered into any partnership, joint venture, employment or other relationship with the City. 2. Additional Services. From time to time hereafter, the parties hereto may agree to the perfomlance by the Consultant of additional services with respect to related work or projects. Any such agreement(s) shall be set forth in writing and shall be executed by the respÅ“tive parties prior to the Consultant's performance of the services there under, except as may be provided to the contrary in Section 3 of this Agreement. Upon proper completion and execution of an addendum (agreement for additional services), such addendum shall be incorporated into this Agreement and shall have the same force and effect as if the terms of such addendum were a part of this Agreement as originally executed. The performance of services pursuant to an addendum shall be subject to th,~ terms and conditions of this Agreement except where the addendum provides to the contrary, in Page I of II Exhibit "A" Resolution No. 3788 November 19, 2004 which case the terms and conditions of any such addendum shall control. In all other respects, any addendum shall supplement and be construed in accordance with the terms and conditions of this Agreement. 3. Performance of Additional Services Prior to Execution of an Addendum. The parties hereby agree that situations may arise in which services other than those described on Exhibit "A" are desired by the City and the time period for the completion of such services makes the execution of addendum impractical prior to the commencement of the Consultant's performance of the requested services. The Consultant hereby agrees that it shall perform such services upon the oral request of an authorized representative of the City pending execution of an addendum, at a rate of compensation to be agreed to in connection therewith. The invoice proeedure for any such additional services shall be as described in Section 7 ofthis Agreement. 4. Consultant's Representations. The Consultant hereby represents and warrants that he has all necessary licenses and certifications to p~rform the services provided for herein, and is qualified to perform such services. 5. Citv's Responsibilities. The City shall do the following in a timely manner so as not to delay the services of the Consultant: a. Designate in writing a person to act as the City's representative with respect to the services. The City's designee shall have complete authority to transmit instructions, receive information, interpret and define the City's policies and decisions with respect to the services. b. Furnish the Consultant with all information, criteria, objectives, schedules and standards for the project and the services provided for herein. c. Arrange for access to the property or facilities as required for the Consultant to perform the services provided for herein. d. Examine and evaluate all studies, reports, memoranda, plans, sketches, and other documents prepared by the Consultant and render decisions regarding such documents in a timely manner to prevent delay ofthe services. 6. Acceptable Standards. The Consultant shall be responsible to provide, in connection with the services contemplated in this Agreement, work product and services of a quality and professional standard acceptable to the City. 7. Compensation. As compensation for the Consultant's performance of the services provided for herein, the City shall pay the Consultant the fees and costs specified on Exhibit "B" attached hereto and made a part hereof (or as specified in an addendum). The Consultant shall submit to the City an invoice of time spent, costs incurred, and materials provided for the Page 2 of II Exhibit "A" Resolution No. 3788 November 19, 2004 tasks included in the scope of work provided herein, and the City shall process the invoice or statement in the next billing/claim cycle following receipt of the invoice or statement, and shall remit payment to the Consultant thereafter in the normal course, subject to any conditions or provisions in this Agreement or addendum. 8. Time for Performance and Term of Agreement. The Consultant shall perform the services provided for herein in accordance with the direction and scheduling provided on Exhibit "C" attached hereto and incorporated herein by this reference, unless otherwise agreed to in writing by the parties. The Term of this Agreement shall commence on the date hereof and shall terminate upon completion of the performance of the scope of work provided herein, according to the schedule provided on Exhibit "C" attached hereto, unless otherwise agreed to in writing by the parties. 9. Ownership and Use of Documents. All documents, reports, memoranda, diagrams, sketches, plans, surveys, design calculations, working drawings and any other materials created or otherwise prepared by the Consultant as part of his performance of this Agreement (the "Work Products") shall be owned by and become the property of the City, and may be used by the City for any purpose beneficial to the City. 10. Records Inspection and Audit. All compensation payments shall be subject to the adjusttnents for any amounts found. upon audit or otherwise to have been improperly invoiced, and all records and books of accounts pertaining to any work performed under this Agreement shall be subject to inspection and audit by the City for a period of up to three (3) years ftom the final payment for work performed under this Agreement. II. Continuation of Performance. In the event that any dispute or conflict arises between the parties while this Contract is in effect, the Consultant agrees that, notwithstanding such dispute or conflict, th~: Consultant shall continue to make a good faith effort to cooperate and continue work toward successful completion of assigned duties and responsibilities. 12. Administration of AlZTeement. This Agreement shall be administered by Paul Nelson, on behalf of the Corumltant, and by the Mayor of the City, or designee, on behalf of the City. Any written notkes required by the terms of this Agreement shall be served on or mailed to the following addresses: City of Auburn Auburn City Hall 25 West Main Auburn, WA 98001-4998 (253) 931-3000 FAX (253) 931-3053 Page 3 of II Consultant Global Voices Radio 110 2nd Street S.W., #100 Auburn, WA 98001-5218 (253) 735-6328 Exhibit "A" Resolution No. 3788 Novernberl9,2004 13 . Notices. All notices or communications permitted or required to be given under this Agreement shall be in writing and shall be deemed to have been duly given if delivered in person or deposited in the United States mail, postage prepaid, for mailing by certified mail, return receipt requested, and addressed, if to a party of this Agreement, to the address for the party set forth above, or if to a person not a party to this Agreement, to the address designated by a party to this Agreement in the foregoing manner. Any party may change his, her or its address by giving notice in writing, stating his, her or its new address, to any other party, all pursuant to the procedure set forth in this section of the Agreement. 14. Insurance. The Consultant shall be responsible for maintaining, during the term of this Agreement and at its sole cost and expense, the types of insurance coverages and in the amounts described below. The Consultant shall furnish evidence, satisfactory to the City, of all such policies. During the term hereof, the Consultant shall take out and maintain in full force and effect the following insurance policies: a. Comprehensive public liability insurance, including automobile and property damage, insuring the City and the Consultant against loss or liability for damages for personal injury, death or property damage arising out of or in connection with the performance by the Consultant of its obligations hereunder, with minimum liability limits of $1,000,000.00 combined single limit for personal injury, death or prope11y damage in anyone occurrence. b. Such workmen's compensation and other similar insurance as may b¡: required by law. c. Professional liability insurance with minimum liability limits of$I,OOO,OOO. 15. Indemnification. The Consultant shall indemnify and hold harmless the City and its officers, agents and employees, or any of them ITom any and all claims, actions, suits, liability, loss, costs, expenses, and damages of any nature whatsoever, by any reason of or arising out of the negligent act or omission of the Consultant, its officers, agents, employee,s, or any of them relating to or arising out of the performance of this Agreement. If a final judgment is rendered against the City, its officers, agents, employees and/or any of them, or jointly against the City and the Consultant and their respective officers, agents and employees, or any of them, the Consultant shall satisfy the same to the extent that such judgment was due to the Consultant's negligent acts or omissions. 16. AssÜmment. Neither party to this Agreement shall assign any right or obligation hereunder in whole or in part, without the prior written consent of the other party hereto. No assigr¡ment or transfer of any interest under this Agreement shall be deemed to release the assignor ITOm Page 4 of II Exhibit "A" Resolution No. 3788 November 19, 2004 any liability or obligation under this Agreement, or to cause any such liability or obligation to be reduced to a secondary liability or obligation. 17. Amendment. Modification or Waiver. No amendment, modification or waiver of any condition, provision or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound, or such party's or parties' duly authorized representative(s) and specifying with particularity the nature and extent of such amendment, modification or waiver. Any waiver by any party of any default of the other party shall not effect or impair any right arising ITom any subsequent default. Nothing herein shall limit the remedies or rights of the parties hereto under and pursuant to this Agreement. 18. Termination and Suspension. Either party may terminate this Agreement upon written notice to the other party if the other party fails substantially to perform in accordance with the terms of this Agreement through no fault of the party terminating the Agreement. The City may terminate this Agreement upon not less than seven (7) days written notice to the Consultant if the services provided for herein are no longer needed ITom the Consultant. If this Agreement is terminated through no fault of the Consultant, the Consultant shall be compensated for services performed prior to termination in accordance with the rate of compensation provided in Exhibit "B" hereof. 19. Parties in Interest. This Agreement shall be binding upon, and the benefits and obligations provided for herein shall inure to and bind, the parties hereto and their respective successors and assigns, provided that this section shall not be deemed to permit any transfer or assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive benefit of the parties hereto and it does not create a contractual relationship with or exist for the benefit of any third party, including contractors, sub-contractors and their sureties. 20. Costs to Prevailing Partv. In the event of such litigation or other legal action, to enforce any rights, responsibilities or obligations under this Agreement, the prevailing parties shall be entitled to receive its reasonable costs and attorney's fees. 21. Applicable Law. This Agreement and the rights of the parties hereunder shall be governed by the interpreted in accordance with the laws of the State of Washington and venue for any action hereunder shall be in of the county in Washington State in which the property or project is located, and if not site specific, then in King County, Washington; provided, Page 5 of II Exhibit "A" Resolution No. 3788 November 19, 2004 however, that it is agreed and understood that any applicable statute of limitation shall commence no later than the substantial completion by the Consultant of the services. 22. Captions. Headings and Titles. All captions, headings or titles in the paragraphs or sections of this Agreement are inserted for convenience of reference only and shall not constitute a part of this Agreement or act as a limitation of the scope of the particular paragraph or sections to which they apply. As used herein, where appropriate, the singular shall include the plural and vice versa and masculine, feminine and neuter expressions shall be interchangeable. Interpretation or construction of this Agreement shall not he affected by any determination as to who is the drafter of this Agreement, this Agreement having been drafted by mutuall agreement of the parties. 23. Severable Provisions. Each provision of this Agreement is intended to be severable. If any provision hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this Agreement. 24. Entire Agreement. This Agreement contains the entire understanding of the parties hereto in respect to the transactions contemplated hereby and supersedes all prior agreements and understandings between the parties with respect to such subject matter. 25. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be one and the same Agreement and shall become effective when one or more counterparts have been signed by each ofthe parties and delivered to the other party. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed effective the day and year first set forth above. CITY OF AUBURN CONSULTANT Peter B. Lewis, Mayor Name: Title: Attest: Name: Title: Page 6 of II Danielle Daskam City Clerk Exhibit "A" Resolution No. 3788 November 19, 2004 Page 7 of II Exhibit "A" Resolution No. 3788 November 19,2004 STATE OF WASHINGTON ) ) ss. COUNTY OF ) ON THIS day of , 200 , befon: me, personally appeared and , to me known to be the and of the Contractor, the party(ies) who executed - the corporation/company that executed the within and foregoing instrument, and acknowledged said instrument to be hislher/their the free and voluntary act and deed of said corporation/company, for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute said instrument. GIVEN under my hand and official seal this day of _,200_. NOTARY PUBLIC in and for the State of Washington, residing at My Commission Expires: Page 8 of II Exhibit "A" Resolution No. 3788 November 19, 2004 EXHIBIT "A" Scope of Services for System Operation: Consultant will provide programming twenty-four hours a day, seven days a week, with occasional down time for engineering to usually happen early Sunday mornings. Programming will consist of music, news, community infonnation, spoken word programming all being programmed locally by Consultants staff and volunteers. The focus will be news, culture and entertainment with a uniquely Auburn focus. The City of Auburn is not responsible for the content of programs produced or broadcast on the station. Lotteries, contests, illegal material as defined by local, state, and federal laws for the production or presentation of obscene, or erotic, slander or libel, invasion of privacy, licensed material, advertising or commercial endorsements, or unauthorized fund-raising is prohibited. Progrannning deemed "indecent" by FCC guidelines will be broadcast in "not suitable for children" safe harbor hours. Broadcasting will be continuous, except for the occasional down time noted above. Lapses in broadcast time that exceed 72 hours will be considered a default of contract. Should there be a default of this contract, the City will have the right of first refusal to purchase all broadcast related equipment at appraised value. A person certified in Washington as a General Real Estate Appraiser and selected by the City shall do appraisal. Consultant will provide the technological means for the city to interrupt radio progranlIDing at any time with urgent news of events that may imperil Auburn citizens. This wi1! be enabled with secure remote access broadcast capabilities to be designed into the system. The studio wi1! be maintained at 110 2nd Street S.W., Auburn, W A. The initial term of this agreement for system operation is five years and may be cancelled for non-performance at outlined in the previous paragraph. The Consultant shall also include in its executive - oversight board one board membership which shall be filled by the Mayor of the City or the Mayor's designee. Page 9 of II Exhibit "A" Resolution No. 3788 November 19,2004 Exhibit "B" Services for System Operation: The City shall pay $25,000 annually to Global Voices Radio in 12 ($2,083.33) equal installments upon receipt of invoice. Page 10 of II Exhibit "A" Resolution No. 3788 November 19,2004 Exhibit "C" Performance for System Operation: Broadcasting will be continuous, except for the occasional down time noted above. Lapses in broadcast time that exceed 72 hours will be considered a default of contract. Should there be a default of this contract, the City will have the right of first refusal to purchase all broadcast related equipment at appraised value. A person certified in Washington as a General Real Estate Appraiser and selected by the City shall do appraisal. Page II of II Exhibit "A" Resolution No. 3788 November 19, 2004