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Home My WebLink AboutITEM VIII-B-3 AGENDA BILL APPROVAL FORM Agenda Subject: Date: Resolution No. 3807 Januarv 6, 2005 Department: I Attachments: Budget Impact: Finance Resolution No. 3807 Administrative Recommendation: City Council to adopt Resolution No. 3807 Background Summary: Resolution No. 3807 authorizes the Mayor to execute a Memorandum of Understanding (MOU) with the Seattle-King County Department of Pubic Health, specifying the administrative procedures and monetary reimbursement of $11,586.46 for implementation of the Local Hazardous Waste Management Program. The funds will be us~d by the City to promote the use of alternatives to and the proper disposal of household hazardous products through educational messages and other incentives as the elements of the Local Hazardous Waste Management Program. N0118-1 03.4.1.21,04.7.3 Reviewed by Council & Committees: Reviewed by Departments & Divisions: o Arts Commission COUNCIL COMMITTEES: o Building o M&O o Airport D Finance D Cemetery o Mayor o Hearing Examiner ¡:g:¡ Municipal Servo ¡:g:¡ Finance o Parks o Human Services o Planning & CD D Fire D Planning o Park Board OPublic Works o Legal D Police o Planning Comm. o Other o Public Works o Human Resources Action: Committee Approval: DYes ONo Council Approval: DYes ONo Call for Public Hearing _1_1- Referred to Until _1_1- Tabled Until _1_1- Councilmember: Cerino I Staff: Coleman Meetina Date: January 18, 2005 litem Number: VIII.B.3 AUBURN * MORE THAN YOU IMAGINED RESOLUTION NO.3 8 0 7 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO EXECUTE A SEATTLE-KING COUNTY DEPARTMENT OF PUBLIC HEALTH MEMORANDUM OF UNDERSTANDING ON THE LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM FOR 2005 ACTIVITIES WHEREAS, the Seattle King-County Department of Public Health has agreed to reimburse the amount of $11,586.46 to the City of Auburn for the City's Local Hazardous Waste Management Program; and WHEREAS, the Memorandum of Understanding on the Local Hazardous Waste Management Program for 2005 Activities specifies the administrative procedures and monetary reimbursement regarding implementation of the Local Hazardous Waste Management Program. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A REGULAR MEETING DULY ASSEMBLED, HEREWITH RESOLVES AS FOLLOWS: Section 1. The Mayor and City Clerk of the City of Auburn are authorized to execute a Memorandum of Understanding on the Local Hazardous Waste Management Program for 2005 Activities. A copy of said Memorandum is attached hereto and designated Exhibit "An and incorporated by reference herein. ----------------------- Resolution No. 3807 January 7,2005 Page 1 of 2 Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation, including providing for the expenditure and appropriation therefore in appropriate budget documents. Section 3. This Resolution shall be in full force and effect upon passage and signatures hereon. PASSED this day of ,2005. CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST: Danielle E. D~skam, City Clerk APPROVED AS TO FORM: ----------------------- Resolution No. 3807 January 7, 2005 Page 2 of 2 CONTRACT AMENDMENT Page 1 of 4 Pages PROJECT NAME Local Hazardous Waste CONTRACT NO. 0327680 Management Program DATE ENTERED 1/1/03 CITY City of Auburn AMENDMENT NO. 2 ADDRESS 25 West Main Street DATE ENTERED 1/1/05 Auburn, WA 98001 1. AMEND Contract Amount TO READ $33,840.13 2. AMEND Contract Period TO READ From January 1, 2003 TO December 31,2005 3. AMEND "funding block" TO READ FUNDING SOURCE Local Hazardous Waste Fund FUNDING LEVEL $33,840.13 EFFECTIVE DATES 1/1/03 -12/31/05 Section II. DURATION OF CONTRACT ...and shall terminate on the 31st day of December 2004,.. ...andshall terminate on the 31st day of December 2005... 4. AMEND TO READ 5. Exhibits 1 and II shall each be amended by adding the attached Exhibits 1-2 and 11-2. All other terms and conditions of the original contract and Amendment 1 shall remain unchanged. IN WITNESS HEREOF, the parties hereto have caused this amendment to be executed and instituted on the date first written. KING COUNTY, WASHINGTON FOR King County Executive Date ~ , , Contract # D32768D Amendment 2 EXHIBIT 1-2 - Scope of Work & Responsibilities CITY OF AUBURN MEMORANDUM OF UNDERSTANDING ON THE LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM FOR 2005 ACTIVITIES The Local Hazardous Waste Management Plan (hereafter referred to as the "Plan") as updated in 1997, was adopted by the partner agencies (King County Solid Waste Division, Seattle Public Utilities, King County Water and Land Resources Division and the Seattle-King County Department of Public Health) and cities located in King County. The Washington State Department of Ecology in accordance with RCW 70.1 05.220 subsequently approved the Plan. The City is an active and valued partner in the regional Local Hazardous Waste Management Program (hereafter referred to as the "Program"). The purpose of this Exhibit is to define the tenns and conditions associated with the Program's funding of City activities perfonned under the auspices of the Plan and as approved by the Program's Management Coordination Committee (hereinafter referred to as the "MCC"). This Agreement further defines the responsibilities of the City and Seattle-King County Department of Public Health with respect to the transfer of Program monies. Scope of Work The City of Auburn will help educate residents in one neighborhood on natural yard care practices. Responsibilities of the Parties The responsibilities of the parties to this Contract shall be as follows: A. The City 1. The City shall develop and submit project proposals and budget requests to the Program's Contract Administrator. Funds provided to the City by the Local Hazardous Waste Management Program pursuant to this Contract shall be used to implement hazardous waste programs and/or services as approved by the MCC. 2. For reimbursement the City shall submit the following to the Contract Administrator: a) . An invoice (see Exhibit II). Invoices should be sent to the Contract Administrator for approval and payment. b) A brief description of activity accomplished and funds expended in accordance with the scope of work. c) Copies of invoices for expenditures or a financial statement prepared by the City's finance department. The financial statements should include vendor names, a description of services provided, date paid and a check or warrant number. 3. The City shall notify the Contract Administrator no later than December 15th regarding the amount of outstanding expenditures for which the City has not yet submitted a reimbursement request. ..,¡1 "," Contract # D32768D Amendment 2 4. It is the responsibility of the City to comply with all applicable county, state and/or federal reporting requirements with respect to the collection and transfer of moderate risk wastes. The City shall report to the Contract Administrator the quantity, by type, of moderate risk waste collected using Program funds. The City shall also provide the Contract Administrator with copies of EPA's Non- Hazardous Waste Manifest or similar fonn, associated with the transport of moderate risk waste collected through Program-funded events. 5. The City is solely responsible for any and all spills, leaks or other emergencies arising at the facilities associated with the City's events or in any other way associated with activities conducted within the scope of this Contract. In the event of a spill or other emergency, the City is responsible for complying with all applicable laws and regulations. 6. The City agrees to appropriately acknowledge the Program in all media produced - in part or in whole - with Program funds. The intent of this provision is to further strengthen this regional partnership in the public's mind. 7. The City agrees to provide the Program with copies of all media material produced for local hazardous waste management events or activities that have been funded by the Program. The City also agrees to allow the Program to reproduce media materials created with Program money provided that the Program credits the City as the originator of that material. 8. This project shall be administered by Kathleen Edman at the City of Auburn, 25 W Main Street, Auburn, at (253) 931-3047, (kedman@ci.aubum.wa.us) or her designee. 9. Questions or concerns regarding any issue associated with this Exhibit that cannot be handled by the Contract Administrator should be referred to the LHWMP Program Administrator for resolution. B. Seattle-King County Department of Public Health 1. Seattle-King County Department of Public Health shall administer, via the attached Contract, the transfer of Program funds to the City for hazardous waste management events and activities. 2. Within forty-five (45) days of receiving a request for reimbursement from the City, the Contract Administrator shall either notify the City of any exceptions to the request which have been identified or shall process the request for payment. If any exceptions to the request are made, this shall be done by written notification to the City providing the reason for such exception. The Contract Administrator will not authorize payment for activities and/or expenditures that are not included in the scope of work, unless the scope has been amended. The Contract Administrator retains the right to withhold all or partial payment if the City's invoices are incómplete (e.g. they do not include proper documentation of expenditures for which reimbursement is being requested) or are not consistent with the submitted scope of work. C. Program Contacts Ken Armstn;mg LHWMP Program Administrator 150 Nickerson Street, Suite 100 Seattle, WA 98109 206-352-8163 ken.annstrong@metrokc.gov Paul Shallow LHWMP Contract Administrator. 999 Third Avenue, Suite 700 Seattle, W A 98104 206-296-4751 paul.shallow@metrokc.gov Contract # D32768D Amendment 2 EXHIBIT 11-2 Budget/Invoice LOCAL HAZARDOUS WASTE MANAGEMENT PROGRAM From: The City of Auburn 25 W Main Street, Auburn, WA 98001-4998 To: Paul Shallow, LHWMP Contract Administrator Seattle-King County Department of Public Health 999 3rd Avenue, Suite 700 Seattle, W A 98104 Contract #D32768D Period of time: , 2005 to ,2005. In performance of a signed Contract between King County and the City of Auburn, I hereby certifY that the following expenses were incurred during the above-mentioned period of time. Signature Date Component Budget Current Expenses Previous Charges Balance Description HHW Education $11,586.46 HHW Collection Other (describe) TOTAL $11,586.46 FOR HEALTH DEPARTMENT USE ONLY Local Hazardous Waste Management Program Approval: Paul Shallow Date