HomeMy WebLinkAboutItem VIII-A-2
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 5895
Department: I Attachments:
Finance Ordinance No. 5895
Administrative Recommendation:
Date:
January 28, 2005
Budget Impact:
City Council introduce and adopt Ordinance No. 5895.
Background Summary:
The City has change and petty cash funds located in several City departments for the purpose of making
change or making small purchases in support of city functions. Ordinance No. 5895 would amend the city
code associated with those funds to better accommodate the needs of the City to provide these services.
N0207-1
F4.11
Reviewed by Council & Committees:
D Arts Commission COUNCIL COMMITTEES:
D Airport [8J Finance
o Hearing Examiner 0 Municipal Servo
o Human Services 0 Planning & CD
o Park Board OPublic Works
o Planning Comm. 0 Other
Reviewed by Departments & Divisions:
o Building 0 M&O
o Cemetery 0 Mayor
o Finance 0 Parks
o Fire 0 Planning
o Legal 0 Police
o Public Works D Human Resources
Action:
Committee Approval: OYes ONo
Council Approval: OYes ONo Call for Public Hearing _/_/-
Referred to Until _/_/-
Tabled Until _/_/-
Councilmember: Backus I Staff: Coleman
Meeting Date: February 7, 2005 litem Number: VIlI.A.2
ORDINANCE NO. 5 8 9 5
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON AMENDING
SECTIONS 3.04.600 AND 3.04.610 OF THE
AUBURN CITY CODE RELATING TO FUNDS
WHEREAS, the City of Auburn is responsible for maintaining its fund, line items
and budget elements in conformity with state law; and
WHEREAS, in order to properly account for funds, particularly those that involve
making change in payments for city services or for making small purchases in
support of city functions, the City has developed certain identified chan~le funds
and petty cash funds; and
WHEREAS, in order to better accommodate the needs of the City to provide
these services to its citizenry, and to update the petty cash and change funds
needs, it is appropriate to amend the city code accordingly.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON DO ORDAIN as follows:
Section 1. Amendment to City Code. Section 3.04.600 of the Auburn
City Code is amended to read as follows:
3.04.600 Change funds created.
The finance director is herewith authorized to establish the following
change funds throughout the city. Change funds will be used for the purpose of
making change from cash for patrons of the city.
Department
Finance
Parks-Recreation
Parks-Senior Center
Municipal Court
^irport
Cemetery
Golf Course
Building
Detention Facility
City Clerk
Location
25 W. Main St.
910 9th St
808 9th St
31£t St. NIJV340 E. Main St.
400 23rd St. NE
g020 Mtn View Rd.
9639 Green Rivor Rd.
25 W. Main St.
25 W. Main St.
25 W. Main St.
Total
Amount
$400
200-1Q!¿
7S
200
7~'j
100
200-
200
200
10Q.
$ 1,650 $1 ,37~~
------------------------------
Ordinance No. 5895
January 27,2005
Page 1
(Ord. 5804 § 1,2003; Ord. 5742 § 1,2003.)
Section 2. Amendment to City Code. Section 3.04.610 of the Auburn
City Code is amended to read as follows:
3.04.610 Petty cash and investigation funds created.
The finance director is herewith authorized to establish the following petty
cash and special investigation funds throughout the city. Petty cash funds will be
used to purchase incidental supplies and other necessary incidental expenses.
Special investigation funds will be used for law enforcement and investigation in
the police department. The city finance director shall reimburse the funds from
time to time for expenses outstanding to make the cash balance equivalent to
authorized amount.
Department
Finance petty cash
City Clerk petty cash
Parks-Recreation petty cash
Parks-Senior Center petty cash
Municipal Court petty cash
Police petty cash
Police special investigation
Police special investigation
Fire petty cash
Golf course petty cash
Cemetery
M&O
(Ord. 5742 § 2, 2003.)
Section 3. Implementation.
Location Amount
25 W Main St $ ~70º-
25 W Main St 100
910 9th St 400-50º-
808 9th St 200-300
31st St NV'I340 E. Main St. 100
101 N Di'lision340 E. Main St. 400
101 N Division340 E. Main St.1 ,000
101 N Division340 E. Main St.1 0,,000
1101 D St NE 250
29639 Green River Rd 200
2020 Mtn View Rd 100
1305 C St. SW 30Q
Total $13,ê5Q13.950
The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this ordinance.
Section 4. Severability.
If any portion of this Ordinance or its
application to any person or circumstances is held invalid, the remainder of the
Ordinance or the application of the provision to other persons or circumstances
shall not be affected.
------------------------------
Ordinance No. 5895
January 27,2005
Page 2
~.¡-
Section 5. Effective Date.
This Ordinance shall take effect and be
in force five (5) days from and after its passage, approval and publication, as
proYided by law.
INTRODUCED:
PASSED:
APPROVED:
PETER B. LEWIS
MAYOR
ATTEST:
Danielle Daskam
City Clerk
Published:
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Ordinance No. 5895
January 27,2005
Page 3