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HomeMy WebLinkAbout02-22-2005 ITEM V-A-1WASHINGTON I. CALL TO ORDER CITY COUNCIL MEETING MINUTES FEBRUARY 7, 2005 7:30 PM A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Lewis and the following Councilmembers were present: Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill Peloza, Roger Thordarson, and Lynn Norman. Staff members present included: Police Chief Jim Kelly, Information Services Director Lorrie Rempher, Parks and Recreation Director Daryl Faber, Public Works Director Dennis Dowdy, Planning and Community Development Director Paul Krauss, Finance Director Shelley Coleman, City Attorney Daniel B. Heid, Fire Chief Russ Vandver, Human Resources/Risk Management Director Brenda Heineman, Cultural Arts Manager Lori Patrick, Planner Bill Mandeville, and Deputy City Clerk Cathy Richardson. C. Announcements and Appointments 1. Announcements a) Proclamation — "Arts Day" Mayor Lewis declared February 15, 2005 as "Arts Day" in the city of Auburn Mayor Lewis presented the proclamation to City of Auburn Arts Commission members Dr. Herman Ansingh, Steve LePenske, and Pam Smith, and Cultural Arts Manager Lori Patrick. Page 1 City of Auburn Council Meetina Minutes February 7, 2005 Dr. Ansingh stated that it was an honor to receive the proclamation and thanked Mayor Lewis and Councilmembers for their support. Dr. Ansingh noted that the Arts Commission will represent the City of Auburn in Olympia on February 15, 2005. b) Proclamation — "Raynia Bradsher Day" Mayor Lewis declared February 13, 2005 as 'Raynia Bradsher Day" in the city of Auburn Mayor presented the proclamation to Miss Raynia Bradsher and her family members. The Bradsher family expressed their appreciation for the support of the Auburn community. Miss Laura Higdon invited the Auburn community to participate in a candlelight vigil for Miss Bradsher at 7:00 p.m. on Sunday, February 13, 2005, at Gildo Rey Elementary School. c) Proclamation — "City of Auburn Good Will Ambassadors" Mayor Lewis declared Valerie Brogden, Miss Auburn, and Tealah Hill, Miss Auburn Valley, as 2005 Good Will Ambassadors to the City of Auburn Mayor Lewis presented the proclamation to Valerie Brogden, Miss Auburn, and Tealah Hill, Miss Auburn Valley, and declared Miss Brogden and Miss Hill as 2005 Good Will Ambassadors for the City of Auburn Miss Brogden and Miss Hill expressed their gratitude for the opportunity to represent the City of Auburn and thanked Mayor Lewis and Councilmembers for their support of the Miss Auburn Scholarship program. 2. Appointments City Council confirmed the following appointments: Airport Advisory Committee The appointment of Robert Meyers to fill an unexpired term that will expire December 31, 2006. Page 2 City of Auburn Council Meeting Minutes February 7, 2005 The appointment of Gary Risner to fill an unexpired term that will expire December 31, 2005. Councilmember Singer moved and Councilmember Wagner seconded to confirm the appointment of Robert Meyers to the Airport Advisory Committee. MOTION CARRIED UNANIMOUSLY. 7-0. Councilmember Singer moved and Councilmember Wagner seconded to confirm the appointment of Gary Risner to the Airport Advisory Committee. MOTION CARRIED UNANIMOUSLY. 7-0. D. Agenda Modifications There were no agenda modifications. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. No one in the audience requested to speak. C. Correspondence 1. Letter addressed to the City Council from Christopher T. Benis with Harrison Benis & Spence, LLP received via e- mail on January 31, 2005. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Cerino reported the Municipal Services Committee met this evening at 5:00. The Committee discussed and recommends approval of Ordinance Nos. 5897 and 5899, and Resolution Nos. 3818, 3821, and 3822. The Committee also received reports from Fire Chief Russ Vandver related to the programs for reorganization Page 3 City of Aubum Council Meeting Minutes February 7, 2005 of fire station locations and progress related to regional fire district planning. The Committee also reviewed a proposal to amend the motorized scooter ordinance and instructed the City Attorney to draft an ordinance related to shopping carts. The next regular meeting of the Municipal Services Committee is scheduled for Tuesday, February 22, 2005 at 5:00 p.m. B. Planning & Community Development Chair Singer reported that the Planning and Community Development Committee met January 24, 2005 at 5:00 p.m. The Committee discussed and recommends approval of Resolution No. 3819. The Committee also discussed Ordinance No. 5897, the critical areas ordinance, and downtown park concepts, and received a report on the gateway project at Peasley Canyon. The next regular meeting of the Planning and Community Development Committee is scheduled for February 14, 2005 at 5:00 p.m. C. Public Works Chair Wagner reported that the Public Works Committee met January 24, 2005 at 3:30 p.m. The Committee discussed and recommends approval of contract administration items and Resolution No. 3813. The Committee also discussed restricted parking related to the Police Department exit area at the Auburn Justice Center, and the gateway sign project at Peasley Canyon. The Committee received a report on Academy Drive reopening for emergency access, and reviewed the Auburn Way Pedestrian Improvements project, Transportation Comprehensive Plan update, wholesale water agreements with Covington and Water District 111, Public Works Committee 2005 work agenda, and future water right options. The next regular meeting of the Public Works Committee is scheduled for February 14, 2005 at 3:30 p.m. D. Finance Chair Backus reported that the Finance Committee met this evening at 6:30. The Committee discussed and recommends approval of claims and payroll vouchers, and Ordinance No. 5895. The Committee also discussed fourth quarter preliminary reports, Resolution Nos. 3816, 3818, and 3820, Councilmember compensation, Municipal Court collections, ProLaw Case Management software, and 1997 Utility bonds and 1999 General Obligation bonds refunding. The next regular meeting of the Finance Committee is scheduled for Tuesday, February 22, 2005 at 6:30 p.m. Page 4 City of Auburn Council Meeting Minutes February 7, 2005 IV. COUNCILMEMBER REPORTS At this time Councilmembers may report on items not specifically described on the agenda, which are of interest to the community. Councilmember Peloza reported that he attended a Water Resources Inventory Area (WRIA 9) Forum meeting to discuss the watershed salmon habitat recovery plan. A public comment period relating to the plan will be held from March 10 through April 25, 2005. The Watershed Coordination Team will also meet on Wednesday, March 23, 2005 in the City of Auburn Council Chambers from 6:00 to 9:00 p.m. to accept public comment. He also attended the Shared Strategies Summit to discuss proposed accomplishments for salmon recovery over the next ten years, financing, the role of hatcheries, and protection of habitat for salmon recovery, the breakfast fund-raiser for Raynia Bradsher, and the Metropolitan Water Pollution Abatement Advisory Committee meeting to discuss regional wastewater services, plans, goals, policies, and maintaining reasonable costs. Councilmember Cerino invited Mayor Lewis and Councilmembers to attend the Pierce County Regional Council General Assembly meeting on February 17, 2005 at 6:00 at the Tacoma Convention Center. Councilmember Cerino stressed the importance of the City of Auburn's current and future role in Pierce County. Councilmember Cerino reported that he and Mayor Lewis attended the World Trade Center Tacoma Globe Awards. Awards were distributed to businesses in the Tacoma area, including an Auburn business, for their contributions to the economy of the City of Tacoma. Councilmember Singer reported regarding the City of Auburn Council Committee of the Whole meeting, which included reports and discussion on improvements to State Routes 164 and 167, and hearing examiner services. Mayor Lewis reported that he receives many phone calls and emails with regard to questions related to new developments coming into Auburn. Mayor Lewis noted that over forty condominiums included in Project Ace, a five -story Ramada Hotel and Convention Center in the downtown core, sold within five days. Interest and inquires for new development in the downtown core have increased since the City of Auburn was designated an Urban Center. Mayor Lewis sited many recent improvements that have occurred in the downtown area. An Urban Center designation has provided increased selectivity with regard to the types of development to Page 5 City of Auburn Council Meeting Minutes February 7, 2005 be allowed in specific areas in the downtown area. Mayor Lewis also reported that current legislative issues of concern include substandard infrastructure and lack of commercial businesses in potential annexation areas and streamlined sales tax. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes 1. Minutes of the January 18, 2005 regular City Council meeting. B. Vouchers F4.9.2,F4.9.5 1. Claims Claims check numbers 337886 through 338142 in the amount of $1,839,122.47 and claims check numbers 338143 through 338524 in the amount of $649,394.86 and a wire transfer in the amount of $301,142.36 dated February 7. 2005. 2. Payroll Payroll check numbers 511176 to 511308 in the amount of $287,147.64 and electronic deposit transmissions in the amount of $992,781.72 for a grand total of $1,279,929.36 for the pay period covering January 13, 2005 to February 2, 2005. C. Contract Administration 1. Public Works Project Number C307A 04, 10.1 PR C307A City Council grant permission to advertise for bids for Project No. C307A, Phase 1A—Citywide ITS Improvements Page 6 City of Auburn Council Meeting Minutes February 7, 2005 2. Public Works Project Number C402A 04.9.1 PR C402A City Council approve Final Pay Estimate No. 2 to Contract 04-14 with ICON Materials and accept construction of Project No. C402A, 2004 Pavement Preservation —Arterials 3. Public Works Project Number C404A 04.9.1 PR C404A City Council approve Final Pay Estimate No. 3 to Contract 04-07 with Scotty's General Construction and accept construction of Project No. C404A, "D" Street SE Road Improvements 4. Public Works Project Number C406A 04.8.1 PR C406A City Council award Contract No. 04-19, Project No. C406A, 2004 Storm Pond Retrofits, to Buckley Nursery, Inc. on their low bid of $148,189.00 plus Washington State sales tax of $13,040.00 for a total contract price of $161,229.00 Councilmember Singer moved and Councilmember Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 7-0. VI. UNFINISHED BUSINESS There was no unfinished business. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 5893 03.8 An Ordinance of the City of Auburn, King County, Washington, approving the request to rezone tax parcel 746890-0150 from Single Family Residential (R-2) to Heavy Commercial (C-3) Page 7 City of Auburn Council Meeting Minutes February 7, 2005 Councilmember Singer moved and Councilmember Norman seconded to introduce and adopt Ordinance No. 5893. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Ordinance No. 5895 F4.11 An Ordinance of the City Council of the City of Auburn, Washington amending Sections 3.04.600 and 3.04.610 of the Auburn City Code relating to funds Councilmember Backus moved and Councilmember Norman seconded to introduce and adopt Ordinance No. 5895. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Ordinance No. 5896 03.5 PLT03-0001 An Ordinance of the City Council of the City of Auburn, Washington, approving the Final Plat of Lakeland Area 5, Division 2A, located within the Pierce County portion of the Lakeland Hills Planned Unit Development within the City of Auburn, Washington Councilmember Singer moved and Councilmember Norman seconded to introduce and adopt Ordinance No. 5896. Councilmember Wagner inquired regarding the homeowners association responsibilities and expressed concerns regarding parking restrictions, adequate access and maintenance for private roads within the development, and street standards. Councilmember Wagner also referred to and inquired regarding easement notes on the plat handout, second paragraph, related to the cost of maintenance of private drainage facilities to be borne by the owners of the lots benefiting from the use of the facilities. City Attorney Heid stated that there are generally other covenants, conditions and restrictions that are adopted by the homeowners association (HOA) and the plat is typically recorded as well. Page 8 City of Auburn Council Meeting Minutes February 7, 2005 Director Krauss stated that Planning and Legal Department staff regularly review HOA documents. Of particular importance in this case is the gate related to a gated community and providing emergency access, which should be resolved by the HOA agreement. Director Dowdy stated that City of Auburn standards call for a fifty -foot right-of-way for street purposes, from back of sidewalk to back of sidewalk. Sidewalks are inside of the fifty -foot right-of-way. City Attorney Heid noted that the City is not in a position to regulate parking on private roads. Councilmember Wagner stressed the importance of the Lakeland community to the City of Auburn and expressed concerns related to the safety of Lakeland residents with regard to private roads. Councilmember Wagner requested that the developer work closely with the Planning and Public Works departments with regard to the HOA documents and that more explicit details regarding parking issues, emergency access, and maintenance of storm drains and streets be included in the documents. Discussion followed relating to impervious area, sidewalks, private roads, street standards, and utility easements. Councilmembers Cerino, Thordarson, and Peloza concurred with Councilmember Wagner. MOTION CARRIED UNANIMOUSLY. 7-0. 4. Ordinance No. 5897 07.1 An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 3.84.030, 3.88.030, 5.10.040, 5.10.050, 5.15.060, 5.15.070, 5.20.030, 5.20.040, 5.20.050, 5.20.100, 5.20.180, 5.22.050, 5.22.060, 5.30.020, 5.30.050, 5.30.080, 5.84.010, 5.84.030, 5.84.040, 10.36.450, 18.60.020, 20.04.020, 20.06.020 and 20.08.020 of the City Code relating to business license functions of the Clerk Page 9 City of Auburn Council Meeting Minutes February 7, 2005 Councilmember Cerino moved and Councilmember Peloza seconded to introduce and adopt Ordinance No. 5897. MOTION CARRIED UNANIMOUSLY. 7-0. 5. Ordinance No. 5899 01.8 An Ordinance of the City Council of the City of Auburn, Washington, amending Chapter 8.28 of the Auburn City Code relating to noise control Councilmember Cerino moved and Councilmember Peloza seconded to introduce and adopt Ordinance No. 5899. Councilmember Backus inquired regarding Section 8.28.010(C) related to determining unreasonable noises from animals. Councilmember Cerino stated that habitual problems would be determined through the 911 reporting function and the judgment of the Police Department officers regarding issuance of citations. MOTION CARRIED UNANIMOUSLY. 7-0. B. Resolutions 1. Resolution No. 3760 04.6.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an addendum to an Interlocal Agreement between the City of Auburn and the City of Bonney Lake for the establishment of sanitary sewer service boundaries Councilmember Wagner moved and Councilmember Thordarson seconded to adopt Resolution No. 3760. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Resolution No. 3813 04.12.1 PR C229A, 04.5.1 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute Page 10 City of Auburn Council Meeting Minutes February 7, 2005 a Local Agency Agreement between the City of Auburn (the City) and the Washington State Department of Transportation relating to Project C229A Burlington Northern Santa Fe (BNSF) Railroad & East Valley Highway ("S" Street SE) Pedestrian Underpass project Councilmember Wagner moved and Councilmember Thordarson seconded to adopt Resolution No. 3813. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Resolution No. 3815 A3.16.7 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement for Building Inspection Services with the City of Algona Councilmember Cerino moved and Councilmember Peloza seconded to adopt Resolution No. 3815. MOTION CARRIED UNANIMOUSLY. 7-0. 4. Resolution No. 3818 F4.3 A Resolution of the City Council of the City of Auburn, Washington, amending the City of Auburn Fee Schedule for City of Auburn fees for 2005, correcting the fee schedule for building permits Councilmember Cerino moved and Councilmember Peloza seconded to adopt Resolution No. 3818. MOTION CARRIED UNANIMOUSLY. 7-0. 5. Resolution No. 3819 A3.16.7, 03.11.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the acceptance of a grant from the King County Developmental Disabilities Division in the amount of $2,495 for Parents Connect, a program providing family support and scholarships to children with developmental disabilities; and authorizing the Mayor and Page 11 City of Auburn Council Meeting Minutes February 7. 2005 City Clerk to execute the necessary agreements to accept said funds Councilmember Singer moved and Councilmember Norman seconded to adopt Resolution No. 3819. MOTION CARRIED UNANIMOUSLY. 7-0. 6. Resolution No. 3821 A3.16.7, A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a contract with Northwest Racing Associates for sale and purchase of real estate Councilmember Cerino moved and Councilmember Peloza seconded to adopt Resolution No. 3821. MOTION CARRIED UNANIMOUSLY. 7-0. 7. Resolution No. 3822 04.4.1 A Resolution of the City Council of the City of Auburn, Washington, declaring an emergency with respect to the purchase of air conditioning components for the City Hall building Councilmember Cerino moved and Councilmember Peloza seconded to adopt Resolution No. 3822. MOTION CARRIED UNANIMOUSLY. 7-0. IX. MAYOR'S REPORT A. Executive Session No executive session was held. Page 12 City of Auburn Council Meeting Minutes February 7, 2005 X. ADJOURNMENT The meeting adjourned to closed session at 8:38 p.m. to discuss labor negotiations. APPROVED THE DAY OF FEBRUARY, 2005. Peter B. Lewis, Mayor Cathy Richardson, Deputy City Clerk City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://www.auburnwa.gov Page 13