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Home My WebLink About02-22-2005 ITEM VIII-B-2CITYOF -� AGENDA BILL APPROVAL FORM WASHINGTON Agenda Subject: Date: Resolution No. 3816 January 25, 2005 Department: Attachments: Budget Impact: Information Services Resolution No. 3816 and Exhibit "K Administrative Recommendation: City Council adopt Resolution No. 3816 Background Summary: Resolution No. 3816 authorizes the Mayor and City Clerk to execute an agreement for telephone system maintenance services with Qwest Business and Government Services. T0222-1 A3.16.3, A2.5 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O ❑ Airport ® Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. IE Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board []PublicWorks ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ❑ Public Works i ❑ Human Resources Action: Committee Approval: ❑Yes [-]No Council Approval: ❑Yes ❑No Call for Public Hearing Referred to Until Tabled Until Councilmember: BackusStaff: Rem her Meetin Date: Februa 22, 2005 Item Number: VIII -B.2 A BURN * MORE THAN YOU IMAGINED RESOLUTION NO. 3 8 1 6 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT FOR TELEPHONE SERVICES BETWEEN THE CITY OF AUBURN AND QWEST BUSINESS AND GOVERNMENT SERVICES FOR THE PURPOSE OF MAINTAINING THE CITY'S TELEPHONE SYSTEM THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, IN A REGULAR MEETING, DULY ASSEMBLED, HEREWITH RESOLVES AS FOLLOWS: Section 1. The Mayor and City Clerk of the City of Auburn are hereby authorized to execute an Agreement for Telephone System Maintenance Services between the City and Qwest Business and Government Services for the purpose of maintaining the City's telephone system. A copy of said Agreement is attached hereto, designated as Exhibit "A" and incorporated by reference in this Resolution. Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. This Resolution shall be in full force and effect upon passage and signatures heron. DATED and SIGNED this day of 2005. CITY OF AUBURN PETER B. LEWIS MAYOR Resolution No. 3816 January 25, 2005 Page 1 of 2 ATTEST: Danielle Daskam, City Clerk APPROVED AS TO FORM: Resolution No. 3816 January 25, 2005 Page 2 of 2 PURCHASE ORDER VOICE (including VOIP) AND/OR VIDEO CPE, MAINTENANCE, CPE PROVIDER SERVICE AND SOFTWARE LICENSE QWEST CPE AGREEMENT Purchase No. _ CPE Quote No. This Purchase Order by and between Qwest Interprise America, Inc. ("Qwest") and City of Auburn ("Customer") for the Voice and/or Video CPE work, equipment, maintenance, software and/or CPE provider service described below will become effective on the date that Qwest executes such Purchase Order, following Customer's execution of the same ("Purchase Order Effective Date'). This Purchase Order is appended to, and subject in all respects to, the CPE Agreement by and between Qwest and Customer made as of September 24, 2004 (the `Agreement"). Capitalized terms will have the definitions assigned to them in the Agreement. ❑ See attached CPE quote. VOICE AND/OR VIDEO CPE, CPE PROVIDER SERVICE AND SOFTWARE LICENSE Quantity Description Exception Product Yes/No) I Warranty Period/Schedule NotApplicable Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Yes ❑ No ❑ Customer will pay for Product by either leasing the Product or paying cash for the Product as indicated below: PRICING: ❑ LEASE: Customer agrees to Lease the Product under a separate agreement as described in the Agreement Products/Material $ Not Applicable Lease Purchase Amount $ Labor $ $ TOTAL $ "TOTAL $ PRICING: Exception: Product (Yes/No) ❑ CASH STANDARD PAYMENT TERMS: Ves ❑ No ❑ Products/Material $ Not Applicable 20% upon Purchase Order execution $ Labor $ 35% upon delivery $ Sub total $ 35% upon installation $ Taxes % $ 10% upon acceptance $ TOTAL $ *'TOTAL $ Applicable Taxes will be added during the invoicing process. "`If installation is not provided by Qwest, the entire balance is payable upon delivery. Shi to Address: Installation Address: City of Auburn See locations below Desired delivery date: or Desired In -Service Date (if installed by Owest) Additional CPE requested by Customer with a cumulative total of less than $2,500.00 may be added to the Agreement without Customer signature. - CPE MAINTENANCE SERVICE.—. The maintenance commencement date will. be ENTER MONTH, DAY AND YEAR. Quantity Equipment Maintained Site Code Standard Extended Coverage Coverage Cost Cost Exception: Product (Yes/No) 1 CITY OFFICE - 25 W. MAIN 2311029201 Ves ❑ No ❑ Nortel Option 61 C Telephony System Yes ❑ No ID 477 Station Ports 24 Trunks 2T -1's 2 CSU/DSU's 3 Modems 1 Terminal, Printer 2 Digital Announcers 1 Meridian VM System 1 Alarm Monitoring Copyright m 2004 Qwest. All Rights Reserved. Page 1. 1/28/05 OMR1103734 110373AubCPEMtcPO PURCHASE ORDER VOICE (including VoIP) AND/OR VIDEO CPE, MAINTENANCE, CPE PROVIDER SERVICE AND SOFTWARE LICENSE QWEST CPE AGREEMENT Quantity Equipment Maintained Site Code Standard Extended Coverage Coverage Cost Cost Exception Product (Yes/No) 1 FIRESTATION 931 - 1101 D ST NE 2311029202 Yes ❑ No ❑ Nortel Mini Carrier Remote $ Yes ❑ No ❑ - $ Sales Tax Yes ❑ No ❑ 1 MAINTENANCE SHOP - 1305 C ST SW 2311029204 Yes ❑ No ❑ Nortel Mini Carrier Remote Yes ❑ No Yes❑No❑ 1 - SENIOR CENTER 2311029206 Yes ❑ No ❑ Nortel Mini Carrier Remote Yes ❑ No Yes ❑ No ❑ 1 JUSTICE CENTER 2311029209 Yes ❑ No ❑ Nortel Mini Carrier Remote (2) Warranty ends 11/14/05 Yes ❑ No Yes ❑ No ❑ Yes ❑ No ❑ Annual Maintenance Amt Payable: Year 1 $15,353.34 Yes ❑ No ❑ Year 2 $15,353.34 Yes ❑ No ❑ Year 3 $15,353.34 Yes ❑ No ❑ Yes ❑No❑ Yes ❑No❑ Maintenance Labor Provided By: N. Qwest. ❑. Vendor Exclusions/Special. Conditions: This is a 3 year contract and will be effective from March 1, 2005 through Feb. 28. 2008 Contract Does Not Cover. Repair or Replacement of Headsets, UPS, Batteries, software upgrades or updates, or any other Peripheral Equipment that is not listed above. SerAce/Repairs Calls made on this equipment will be billed on a time and material basis. PLEASE SELECT BILLING OPTION: MONTHLY QUARTERLY SEMI-ANNUALLY ANNUALLY ® Standard Service — Hours 8 am to 5 pm, Mon. through Fri. I ❑ Extended Service — Hours 7 x 24 Annual Maintenance Cha - e$ Annual Maintenance Charge $ Sales Tax - - $ Sales Tax $ Total Annual Maintenance Charge Included as part of Lease Yes ❑ No ❑ $ See Above Total Annual Maintenance Charge Included as part of Lease Yes ❑ No ❑) I $ Applicable Taxes will be added to the above amount during the invoicing process. Term: 0.12, ❑. 24, ®_ 36 Months Additional pages to this Purchase Order? Yes ❑ No Qwest Customer Service Center: 1-800-421-2271 ALL CPE AND CPE PROVIDER SERVICE PURCHASED FROM QWEST IS SUBJECT TO THE TERMS AND CONDITIONS SET FORTH. IN. THE MANUFACTURER'S OR PUBLISHER'S WARRANTY, END-USER LICENSE OR AGREEMENT APPLICABLE TO SUCH. CPE OR CPE PROVIDER SERVICE, WITH. NO WARRANTY OF ANY KIND FROM. QWEST. The undersigned parties have read and agree to the terms and conditions set forth in this Purchase Order and the Agreement QWEST INTERPRISE AMERICA, INC. By: Name: Richard Fernandez Title: Director Offer Management Date: CUSTOMER: City of Auburn By: _ Name: Title: _ Date: Copyright Q 2004 Qwest. All Rights Reserved. - Page 2 1/28/05 OMR1103734 110373Au1bCPEMtcP0