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Home My WebLink AboutITEM VIII-B-2 *-~y Æ1TYOF ~~~~/. ,-T# . c:.~/ /~ I1AB1tN ~-"'" WASHINGTON AGENDA BILL APPROVAL FORM Aaenda Subiect SSS/KC Meals on Wheels Agreement Date: March 6, 2005 Department: Parks and I Attachments: Resolution 3835 and Budget Impact: Recreation Memorandum of Aareement Administrative Recommendation: City Council adopt Resolution 3835. Backaround Summarv: Resolution 3835 authorizes the Mayor to execute a Memorandum of Agreement between Senior Services of Seattle/King County (SSS/KC), a non-profit corporation, and the City of Auburn to provide home- delivered meal services - Meals on Wheels - in the Auburn area. This program provides meals to elderly who are homebound or unable to prepare balanced meals. The City provides supervision of volunteer staff, who operate the program, as well as space in our walk-in freezer in which to store frozen meals. SSS/KC personnel deliver meals to the Auburn site and they are, in turn, delivered to Auburn-area clients by Senior Center volunteers. Meals go to homes frozen, ready to be put in the oven and heated at mealtime. The federally funded program suggests a #3.00 donation per meal; however, no qualified person, aged 60 or over, is denied meals because of inability to make a full or partial donation. R-0321-1 04.4.2 Reviewed by Council & Committees: Reviewed by Departments & Divisions: o Arts Commission COUNCIL COMMITTEES: o Building o M&O o Airport o Finance o Cemetery o Mayor D Hearing Examiner o Municipal Servo o Finance o Parks o Human Services [8 Planning & CD o Fire o Planning [8 Park Board OPublic Works o Legal o Police o Planning Comm. o Other o Public Works o Human Resources Action: Committee Approval: DYes ONo Council Approval: DYes ONo Call for Public Hearing -1-1_ Referred to Until _1-1_ Tabled Until -1_1_ Councilmember: Sinaer I Staff: Faber Meetinq Date: March 21, 2005 I Item Number: VIII.B.2 AUBURN * MORE THAN YOU IMAGINED RESOLUTION NO.3 835 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A MEMORANDUM OF AGREEMENT FOR 2005 BETWEEN THE CITY OF AUBURN AND SENIOR SERVICES OF SEATTLE/KING COUNTY (SSS/KC) TO PROVIDE HOME DELIVERED MEAL SERVICES - MEALS ON WHEELS - FOR HOMEBOUND SENIORS IN THE AUBURN AREA WHEREAS, the need to provide home-bound elderly citizens with nutritious meals is recognized as a good service to Auburn area citizens; and WHEREAS, SSS/KC receives grant funding to contribute to the cost of such activities; and WHEREAS, the Auburn Senior Center staff and volunteers work with SSS/KC to provide this service to participants; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Mayor and City Clerk of the City of Auburn are herewith authorized to execute a Meals on Wheels Satellite Site Memorandum of Agreement for 2005 between the City of Auburn and Senior Services of Seattle/King County (SSS/KC) to provide home delivered meal service in the Auburn area to the elderly who are homebound or unable to prepare balanced meals, which agreement shall be in substantial conformity with the Agreement attached hereto and denominated as Exhibit "A" and incorporated herein. Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Resolution No. 3835 March 6. 2005 Page 1 of2 Section 3. This resolution shall take effect and be in full force and effect upon passage and signatures hereon. DATED AND SIGNED this day of March, 2005 CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST: Danielle E. Daskam, City Clerk APPROVED AS TO FORM: lei B. Heid, City Attorney Resolution No. 3835 March 6, 2005 Page 2 012 MEMORANDUM OF AGREEMENT Meals on Wheels Satellite Site: Auburn This Memorandum of Agreement is between Senior Services of Seattle/King County Meals on Wheels Program and the City of Auburn. In recognition ofthe need to provide home-delivered meal service to the elderly in the Auburn area through the use of senior center facilities and volunteer delivery staff, and in recognition that Senior Services has been granted funds to contribute to the cost of such activities, it is hereby agreed that Auburn Senior Center and Senior Services Meals on Wheels Program will work together to achieve these ends for the greater good of the Auburn community. 1. It is agreed that this satellite home-delivered meal distribution site shall be located at the Auburn Senior Center, 808 Ninth SE, Auburn, Washington 98002. 2. The Auburn site provides volunteers to operate the meal delivery system. 3. Client meal delivery will occur every Friday, unless there is a schedule change due to a holiday or emergency situation. 4. The site shall not deny meals to any eligible participant because of his /her ability to donate. In turn, the program will not deny meals to the site because of participant's inability to pay. The suggested donation per meal is $3.00, and participants must be given the opportunity to decide for themselves how much they wish to donate toward the cost ofthe meal. Eligible participants under 60 years of age must be charged $3.75 for each meal provided to them. 5. All donations received trom participants shall be handled in accordance with "Meals on Wheels Program Procedures for the Handling of Participant Donations." It is the responsibility of the Meals on Wheels Coordinator to safeguard the donations. 6. Deposit slips validated by the bank should be forwarded to the main office by reporting due date along with the monthly deposit report, client delivery report, monthly inventory and new applications. 7. The weekly ordering of meals is the responsibility of the Meals on Wheels Site Coordinator. The order should reflect the number of clients being served and additional inventory should be kept to a minimum. 8. The participant has the right to select any meal item up to fourteen meals per person per week. Except in extreme cases, substitutions shall not be made without notifying the participant. 9. The program agrees to provide the site with the necessary forms to assist in the operation of the home- delivered meal service to the elderly (information sheets, application forms, menus, etc.). 10. Any program information or community/senior center information intended for Meals on Wheels participants must first be approved by Senior Services of Seattle/King County prior to distribution. 11. Initial assessments to determine eligibility will be made by the Site Coordinator when a person applies to the program. Reassessments of all participants shall be conducted by the Site Coordinator, or other designated volunteer, once each year. Resolution 3829 Exhibit A OW Auburn 2005 - cyw - 01/19/05 l\[emorandum of Agreement City of Auburn MOW Satellite Site Page 2 12. The site shall maintain client and other program service records (meals delivered). Such records shall be maintained for a period of seven (7) years. If necessary, any out-dated records may be stored at our warehouse. 13. Client data is considered confidential and the property of Senior Services of SeattlelKing County. This data must not be used for any purpose other than for the Meals on Wheels program. 14. The program shall provide consultation and support services. 15. This Memorandum of Agreement may be terminated with sixty (60) days written notice by either party. 16. The term of this Agreement shall be from January 1, 2005, to December 31, 2005, and maybe amended to extend thereafter by mutual agreement of the parties. 17. The program shall provide Auburn Senior Center with a certificate of insurance. SENIOR SERVICES OF SEATTLE/KING COUNTY CITY OF AUBURN ~~. Denise Klein Chief Executive Officer .C£õ 1 Peter Lewis Mayor JAR .19/t>~ Date Date ATTEST: City Clerk MOW Auburn 2005.doc - cyw - 01/19/05