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05-02-2005 ITEM II-A-3
A TY OF RN AGENDA BILL APPROVAL FORM WASHINGTON Agenda Subject: Date: PY2004 CAPER Aril 26, 2005 Department: Attachments: Budget Impact: Planning P 2004 CAPER Administrative Recommendation: City Council to conduct the public hearing on the CAPER and then direct the staff to prepare and submit the final report with their comments and suggestions, if any. Background Summary: The CAPER is written and submitted to the Department of Housing and Urban Development (HUD) annually. Its primary purpose is to inform the citizens of Auburn where Federal dollars are being spent, by whom, and what that money accomplishes. It also serves as an evaluation tool, and begins the process of setting spending goals for the next year. A draft of the 2004 CDBG Consolidated Annual Performance and Evaluation Report (CAPER) is available for pubic review. Notices will be published and e-mailed to current and previous years' grantees as well as other governmental jurisdictions. The Human Service Committee reviewed the document on April 12. Their comments and suggestions were incorporated into the preliminary draft of the report. It will be presented to the Planning and Community Development Committee on April 25 and their comments and suggestions, if any, will be incorporated into the final report.. HUD requires a minimum of a 15 -day public review period and a public hearing for review and comment to be held as part of the CAPER process. The public review period began on April 18. Following the May 2nd public hearing. Council can act on the CAPER by accepting it and directing staff to prepare and submit the final report to HUD. 03.4.1.7, F5.4.3 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board ❑Public Works ❑ Legal ❑ Police M Planning Comm. ❑ Other ❑ Public Works ❑ Human Resources ❑ Information Services Action: Committee Approval: ❑Yes ❑No Council Approval: ❑Yes []No Call for Public Hearing Referred to Until _ Tabled Until Councilmember: Norman I Staff: Krauss Meeting Date: May 2, 2005 1 Item Number: II.A.3 AUBURN* MORE THAN YOU IMAGINED City of Auburn Consolidated Plan for Years 2000 to 2004 Consolidated Annual Performance and Evaluation Report (CAPER) for the 2004 Program Year Public Review DRAFT Released for Comment April 18, 2005 Department of Planning and Community Development 25 West Main Street Auburn, Washington 98001 (253)931-3090 CITY OF AUBURN NOTICE OF PUBLIC HEARING REGARDING THE 2004 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM The CAPER is written and submitted to the Department of Housing and Urban Development (HUD) annually. Its primary purpose is to inform the citizens of Auburn where Federal dollars are being spent, by whom, and what that money accomplishes. It also serves as an evaluation tool, and begins the process of setting spending goals for the next year. In accordance with 24 CFR 91 of HUD, the City of Auburn solicits comments and public review for its 2004 Community Development Block Grant (CDBG) program. The City Council will conduct a public hearing on Monday, May 2, 2005 at approximately 7:30 p.m. The purpose of this hearing is to solicit public comments prior to approval of the CAPER and submission of the report to HUD. The CAPER is an overall review of housing and community development activities undertaken in 2004 in Auburn. It is part of the Consolidated Planning process, which is a prerequisite to receiving federal HUD funds. It delineates the amount of Federal funding that is distributed through the program, where that money is spent, and it assesses how that spending addresses the housing and community development goals that the City has set forth in its Consolidated Plan. In 2004, the CDBG program distributed more than $482,000 for development and public service activities. The Consolidated Plan is an overall strategy for housing and community development in Auburn. It is a prerequisite to receiving federal HUD funds. It guides the City in its consideration and appropriation of Community Development Block Grant funds. Copies of the Consolidated Plan and the 2004 Annual Performance Report are available, at no charge, from the Auburn Department of Planning and Community Development, 25 W. Main Street, Auburn, 98001. Copies are also available for public review at the Auburn Senior Center. Written comments and/or suggestions may be sent to the Auburn Department of Planning and Community Development at the above address, or faxed to 253-804-3114. Interested citizens may offer oral comments or suggestions at the public hearing on Monday, May 2, 2005, during the regularly scheduled City Council meeting. Non-English speaking residents and citizens with speech, sight, or hearing impairments who wish to review the documents or comment at the public hearing should contact the Auburn Planning Department. Each request will be considered individually according to the type of assistance required, the availability of resources, and the financial ability of the City to provide accommodation. (Do Not Publish Below This Line) Published in the South County Journal on __ City of Auburn — 2004 CAPER Draft—April 18, 2005 CONTENTS: 1, Introduction, Summary 2. General Grantee Information A. Assessment of Five -Year Goals and Objectives B. Affirmatively Further Fair Housing C. Affordable Housing D. Continuum of Care Narrative E. Other Actions F. Leveraging Resources G. Citizen Comments (if received) H. Self -Evaluation 3. CDBG — Specific Requirements A. Use of CDBG Funds vis a vis Consolidated Plan Goals B. Nature of and Reasons for any Change in Program Objectives C. Assessment of Grantee Efforts to Comply with Consolidated Plan D. Extent of Funds Used for National Objectives E. Relocation Actions F. Economic Development Activities G. For Non -Limited -Clientele Activities, Documentation of 51 % Low/Mod H. Program Income Accounts Description I. Neighborhood Revitalization Strategies Report 4. Attachments: Attachment A: IDIS Reports Attachment A.1: PRO I: HUD Grants and Program Income Attachment A.2: Activity Report for CDBG Projects in PY2004 Attachment A.3: PR06: Summary of Consolidated Plan Projects for PY2004 Attachment A.4:. PR08: Summary of Consolidated Plan Projects {All Yrs} Attachment A.5: PR07: Drawdown Report for PY2004 Attachment B: Minutes from Public Hearing Attachment C: CDBG Budget Ordinance for PY2004 City of Auburn - 2004 CAPER Draft -April 18, 2005 1. INTRODUCTION, SUMMARY A. CDBG FUNDS AVAILABLE DURING THE 2004 PROGRAM YEAR: On October 20, 2003 the City Council passed Ordinance 5795 appropriating $480,950 of CDBG funds for the 2004 program year (attached in Appendix). In April 2004, HUD informed the City that its PY2004 entitlement will be $482,000 and the additional funds were added to the Housing Repair Program. In mid -2004 the City received $12,000 of unanticipated program income from a deferred loan issued several years ago. The City took this deferred loan plus surplus funds from Program Administration to increase the PY2004 Housing Repair Program to $150,000. The following table represents the CDBG funds appropriated and spent during the 2004 program year. PY04 CDBG APPROPRIATIONS & DISBURSEMENTS AS OF MARCH 31, 2004 Pro' # PY2004 Projects Budge Spent 04 Unencum BG0401 Community Health Centers 30,010 30,010 BG0402 YWCA South King Co. 17,000 17,000 BG0403 Catholic Community Services 12,000 12,000 BG0404 Auburn Legal Department 12,690 7,178 5,513 BG0405 KCCADV 8,000 8,000 BG0406 PY2004 Housing Repair Program 150,000 142,004 BG0407 Green River Community College 37,750 37,750 BG0408 Neighborhood House 90,000 0 90,00 BG0409 City of Auburn Parks 100,000 100,000 BG0410 City of Auburn 36,550 35,958 592 subtotal: PY2004' $494,000 389,900 96,105 Pro' # Prior Year Projects Budge Sent 04 Unencum BG0306 PY2003 Housing Repair Program 33,447 33,447 BG0304 DV Victim Support Team 3,373 BG0308 Low Income Housing Institute 35,000 33,535 1,465 BG0310 Children's Therapy Center 3,454 3,454 8G0311 PY2003 Project Administration 38,388 Misc. projects between PY1998-2002 5,878 subtotal: Prior Years 71,901 70,436 49,104 Total 565,901 460.3361 145,209 The Budget for the PY2004 Housing Repair Program was increased with a transfer of funds from Project Administration and $12,000 of unanticipated program income from a deferred loan issued several years earlier that was repaid in PY2004. City of Auburn — 2004 CAPER Draft—April 18, 2005 B. Summary of Community Accomplishments During the 2004 program year, agencies that received CDBG funding through the City of Auburn were able to provide direct service to over 5000 Auburn residents. CDBG funds were used to construct a spray pool in a predominantly low-income neighborhood of approximately 1,122 people. The following table summarizes the source of CDBG beneficiaries in PY2004. CDBG Beneficiaries in PY2004 BG0407 Small Business Asst Cntr 26 subtotal: Areawide Benefit 5476 BG0409 Les Gove Spray Pool 1122 Total Beneficiaries 6598 GENERAL GRANTEE INFORMATION A. Assessment of Five -Year Goals and Objectives Housing Provision Priority: Preserve, maintain and improve the existing stock of affordable housing. Strategy 1-1: Housing Repair: The City will seek available assistance for housing rehabilitation. Assistance will include the development of residential infrastructure and the rehabilitation of individual properties. (HO -27) Proposed Annual Accomplishments: provide loans and grants for major housing repair to approximately 40 low-income homeowners per year. Status: 83 Households were assisted with Housing Repair in 2004, 34 were new clients and 49 were former clients who needed additional work. Strategy 1-2: Relocation Assistance: The City will help low-income persons, who are displaced as a result of redevelopment that uses city administered public funds, find affordable housing in accordance with state and federal laws and regulations. (HO -21) Status: No actions were undertaken to address this strategy in 2004. Aubum DIRECT SERVICES Reside nts BG0401 Community Health Centers 4785 BG0402 YWCA Housing 74 BG0403 CCS Emergency Asst 492 BG0404 DV Victim Support Team 51 BG0406 PY2004 Housing Repair 48 BG0407 Small Business Asst Cntr 26 subtotal: Areawide Benefit 5476 BG0409 Les Gove Spray Pool 1122 Total Beneficiaries 6598 GENERAL GRANTEE INFORMATION A. Assessment of Five -Year Goals and Objectives Housing Provision Priority: Preserve, maintain and improve the existing stock of affordable housing. Strategy 1-1: Housing Repair: The City will seek available assistance for housing rehabilitation. Assistance will include the development of residential infrastructure and the rehabilitation of individual properties. (HO -27) Proposed Annual Accomplishments: provide loans and grants for major housing repair to approximately 40 low-income homeowners per year. Status: 83 Households were assisted with Housing Repair in 2004, 34 were new clients and 49 were former clients who needed additional work. Strategy 1-2: Relocation Assistance: The City will help low-income persons, who are displaced as a result of redevelopment that uses city administered public funds, find affordable housing in accordance with state and federal laws and regulations. (HO -21) Status: No actions were undertaken to address this strategy in 2004. City of Auburn — 2004 CAPER Draft —April 18, 2005 Strategy 1-3: Education and Referral: Information and resources that educate and guide low- income persons toward affordable housing opportunities will continue to be prepared and made available through the City and through referral by City staff. (HO -22) Proposed Accomplishment: update existing materials about housing and social services resources on an annual basis, ensure the materials are available at public buildings throughout the City. Status: The City continues to make housing information available to citizens and provides information and referral regularly. 2. Housing Affordability Priority: Respond to the housing needs of individuals and families that cannot afford or do not choose to live in detached single-family housing. Strategy 2-1: Mixed Commercial/Residential Development: Encourage residential development in Downtown Auburn, particularly housing that is integrated with commercial development. (HO -24) Proposed Accomplishment: partner with public and/or non-profit developers to redevelop downtown parcels into viable mixed-use or residential development, including, if possible, the use of CDBG or other public funds to ensure affordability. Status: The City's CDBG grant to the Low Income Housing Institute to rehabilitate the JC Penney building into mixed-use with 24 units of affordable housing was finished during PY2004. A certificate of occupancy was issued and the facility is currently in use. Strategy 2-2: Accessory Housing: Develop land use policies and regulations that encourage the use of accessory housing units as a means of increasing affordability and diversity. (HO -25) Proposed Accomplishment: complete ordinance regulating accessory housing and adopt internal policies to assist those developing accessory units with the development process. Status: Staff prepared application forms to request and record an ADU. The application forms are currently under consideration by the City. Strategy 2-3: Acquisition by Nonprofit Organizations: The City will seek, encourage and assist nonprofit organizations to acquire depreciated apartment units for the purpose of maintaining and ensuring their long-term affordability. (HO -30) Proposed Accomplishment: continue to provide support, both at the policy and at the funding level, for the acquisition of dilapidated multi -family units, especially for the preservation of expiring Section 8 contracts. Status: No actions were undertaken to address this strategy in 2004. City of Auburn — 2004 CAPER Draft—April 18, 2005 3. Anti -Poverty Strategies Priority: Provide services and facilities that serve low-income families and prevent individuals and families from becoming homeless. Strategy 3-1: Special Needs: Encourage and support social and health service organizations that offer programs and facilities for people with special needs, particularly programs that address homelessness and help people to remain within the community. (HO - 1) Proposed Annual Accomplishments: Provide both operating and capital funds annually in an amount sufficient to provide assistance to at least 300 ofAuburn's neediest residents (emergency assistance, shelter, transitional and supportive shelter). Status: Through the CDBG program Catholic Community Services provided emergency assistance to 492 clients. The YWCA provided emergency and transitional housing, with services, to 74 clients. Strategy 3-2: Declining Areas: Special attention will be given to maintaining and improving the quality of public services in declining areas of the city. (HO -2) Proposed Accomplishments: Continue to pursue a neighborhood -based planning program concentrating on lower-income neighborhoods. Complete and begin implementation of at least one neighborhood plan, and, if possible, neighborhood revitalization strategy. Status: Staff began work developing a neighborhood plan for S.E Main Street, a low-income neighborhood near downtown Auburn. Strategy 3-3: Child Care: The City will encourage the availability and provision of quality childcare by nonprofit agencies to low and moderate -income residents. Proposed Annual Accomplishments: Continue to provide capital funds to support childcare for at least 150 low and moderate -income children per year. Make capital funding available to support other facilities that provide children and youth services, including parenting education, social/recreational activities, and counseling services. Status: The City appropriated $90,000 to Neighborhood House for the development of a youth/community center at Burndale Pubic Housing Community. During the environmental review process, Neighborhood House foresaw the proposed project had several unresolved issues. Specifically the proposed project would require a conditional use permit in order to place a public building in an area zone for multi -family housing. In addition, the project site would have trouble accommodating the parking required for the proposed community center. In the mean time, the Auburn Food Bank, which would be located next door to the proposed project, expressed a desire to relocate. Neighborhood House chose to return its CDBG appropriation. They want to wait to see if the Food Bank relocates and, subsequently, would then move into the Food Bank's existing facility. City of Auburn — 2004 CAPER Draft —April 18, 2005 Strategy 3-4: Shelters/Transitional Housing: The City will seek and provide assistance to nonprofit agencies operating emergency shelters and transitional housing for homeless people and other groups with special needs. (HO -3) Proposed Annual Accomplishments: Continue to provide operating and capital funds to leverage other funds and support emergency and transitional shelter for at least 75 individuals per year. Status: YWCA used CDBG funds to provide shelter for 74 clients. A general fund grant enabled Multi -Service Center to provide housing for 88 additional clients. Strategy 3-5: Health Care: The City will seek and provide assistance to nonprofit agencies providing health care to Auburn residents with low and moderate incomes. Proposed Annual Accomplishments: Continue to provide operating funds for primary health and dental care for at least 2400 individuals per year. Status: Community Health Centers of King County provided primary medical and dental care to 4,785 Auburn residents. Strategy 3-6: Pursue opportunities to provide services for Auburn's rapidly growing population of youth under age 18 in order to create safe places for out-of-school activities. Proposed Accomplishments: Increase availability of and access to youth services including counseling, recreation, and education throughout the City, focusing on neighborhood -based services and activity centers that rely upon existing facilities. Status: Through general fund grants, ACAP provided subsidized child care to 93 children. The general fund helped pay for 166 youth to participate in the Auburn Boys & Girls club, and 158 Auburn youth and their families received counseling services through Auburn Youth Resources. 4. Suitable Living Environment Priority Develop economically integrated, walkable neighborhoods which generate a secure atmosphere for both residents and visitors. Strategy 4-1: Safe Neighborhood Program: Organize, educate and assist property managers in the creation and preservation of safe neighborhoods. (HO -35) Proposed Accomplishments: Increase attendance and usage of Neighborhood Program and expand to at least one additional site in the City. Increase coordination among agencies and secure additional ongoing funding source for maintenance of the program. Use CDBG administrative and financial resources when possible to support program. Status: City of Auburn's Dept of Public Works completed the "Terminal Park Non -Motorized Study". This study contains a survey of sidewalks in the Terminal Park neighborhood and needed improvements. It estimates the cost to install sidewalks and curbs, curb -cuts for wheelchair ramp, and a pedestrian trail is slightly less than $300,000. The Study was used to make an application for CDBG funds in PY2005. City of Auburn —2004 CAPER Draft —April 18, 2005 Strategy 4-2: Neighborhood Planning: The City will work with neighborhood groups to develop neighborhood plans for select areas within the city. These plans will address issues and concerns which include, but are not limited to, land use, projected growth/decline, neighborhood identity, safety, education, youth and recreational activities (HO -31) Proposed Accomplishments: Continue to pursue a neighborhood -based planning program concentrating on lower-income neighborhoods. Complete and begin implementation of at least one neighborhood plan, and, if possible, neighborhood revitalization strategy. Status: Staff began work on a neighborhood plan for SE Main Street, a low- income neighborhood near Downtown Auburn. Strategy 4-3: Lead Based Paint: The City will seek and provide assistance for the reduction of lead-based paint hazards. (HO -36) Proposed Accomplishment: Support County efforts to address lead-based paint. Explore options for educating the public about hazards and opportunities for mitigation, through neighborhood program, City publications, or other means. Status: Staff developed a Management Memorandum for the Housing Repair Program that adopts HUD's new regulations to protect young children from lead-based paint hazards in housing. An analysis of lead-based paint hazards was conducted in one home for which the homeowner applied for a housing repair grant. The analysis did not find any exposed lead-based hazards Strategy 44: Recreational Facility Improvements: Support the creation and programming of a multi -use facility that would serve all age and income groups in the city of Auburn for recreational and social service activities. To the extent that such a facility is eligible and serves low-income residents, provide CDBG policy and financial support. Proposed Accomplishment: Work with Auburn Parks and Recreation to ensure that new facilities, while they primarily serve one population, are available for active use by all age groups and interests. Explore options and public support for using existing public facilities and programs to a greater extent — increasing access and availability for all ages and income levels. Determine alternatives for providing facilities and services (e.g., whether a centralized large facility or smaller neighborhood facilities are preferable). Status: During PY20004 the City of Auburn used CDBG funds to install a spray pool in Les Gove Park, which is located in the center of a predominantly low-income neighborhood. The neighborhood has a population of approximately 1,122 people. The Year 2000 Census indicates that 75% of the households are low income and 51% are very low income {earn less than 50% of KCMHJ. 5. 6. City of Auburn —2004 CAPER Draft — April 18, 2005 Leveraging Strategies Priority: Explore all available federal, state and local programs and private options for financing affordable housing, removing or reducing risk factors, and preserving safe neighborhoods. Status: There are no specific strategies under this Priority — all statements are policy statements. Economic Development Priority: Develop effective land use policies and economic development strategies that provide long-term and stable employment, increase per capita income and reduce the tax burden of Auburn residents. Strategy 6-1: Public/Private Partnerships: The City will support efforts to maintain and expand programs that prepare skilled workers for higher paying jobs. (ED -10) Proposed Accomplishment: Continue to provide general fund support for job training. Explore the creation of, and, if possible, implement a program to provide small business loans to businesses, which provide job training and/or family -wage jobs to low-income individuals, or to businesses that locate in a low-income neighborhood and employ local residents. Status: The City of Auburn uses its general fund to support the Washington Women's Employment and Education program that served 135 clients, out of which 30 were Auburn residents. The Small Business Assistance Center used CDBG funds to assist 77 low-income business owners with micro -enterprise assistance. Strategy 6-2: Education and Training: The City will work with the private sector and school districts to develop programs to provide training. Consideration for the special needs of economically disadvantaged young people, the physically impaired and the developmentally disabled will be included in these programs. (ED -11) Proposed Accomplishment: Explore the creation of, and, if possible, implement a basic job skills program for low-income and disadvantaged youth. Explore funding opportunities through juvenile justice programs and, to the extent eligible, support with the CDBG program. Status: The City of Auburn received a Byrne Grant from the Governor's Juvenile Justice Advisory Committee in PY2004 to start an after- school program for Latino teens at Olympic Middle School and a family support program through the Auburn Latino Center. The Center offers ESL classes to Latino adults and the main purpose of the after-school program is to improve the Latino student's proficiency in mathematics and school success. Strategy 6-3: Slum and Blight: Develop a process by which slum/blight properties are identified and catalogued, especially those in the Downtown Planning Area. Encourage redevelopment/reuse of those properties, and, to the extent eligible, support with the CDBG program. City of Auburn — 2004 CAPER Draft —April 18, 2005 Proposed Accomplishment: Develop an action plan to identify slum and blight properties, and the actions necessary to alleviate the problems. Over the next five years, undertake the redevelopment — either through direct support or through partnership with a private agency — of at least one blighted property in the Downtown Planning Area. Status: No actions were undertaken to address this strategy in 2004. Proposed Accomplishment: Utilize 108 funds to acquire, construct, renovate, lease or demolish and sell commercial properties, prioritizing those in the downtown core, to address slum and blight that may exist in the community. Status: No actions were undertaken to address this strategy in 2004. Strategy 6-4 Low income job creation: Utilize Section 108 funds to acquire, renovate or develop properties that will result in the creation of new permanent jobs or the retention of existing jobs to provide employment for low income citizens, especially in the Downtown Planning Area. Encourage projects that address both slum and blight issues and job creation in the downtown core. Proposed Accomplishment: Acquire, renovate and lease a minimum of one commercial property in the downtown core providing employment for persons of low income. Status: No actions were undertaken to address this strategy in 2004. Long Range Planning Priority: Conserve developable land and natural resources through a variety of housing types, conservation and site planning techniques that achieve the maximum housing potential and passive energy use of a particular site. Strategy 7-1: Planned Unit Developments: Develop an ordinance for planned unit developments which include flexible zoning standards; encourage innovative site design and housing types; provide parks, public spaces, and other on-site amenities; conserve natural resources and flora, and encourage the development of pedestrian oriented transportation systems. (HO -26) Proposed Accomplishment: Complete PUD ordinance and adoption, develop internal procedures to assist in the development process. Status: No actions were undertaken to address this strategy in 2004. Staff resources were insufficient to develop internal policies. B. Affirmatively Further Fair Housing The City of Auburn hired the Fair Housing Center of South Puget Sound to conduct an analysis of impediments to fair housing choices between 1996 to 2004. The analysis found 26 complaints were filed against properties in Auburn. The bases for these complaints were: 32% disabilities, 16% gender, 16% race, 14% national origin, 8% familial status, 8% retaliation, 3% religion, and 3% marital status. Among these complainants, 30% were closed through successful settlement or conciliation, 44% resulted in a determination of "no cause" City of Auburn — 2004 CAPER Draft—April 18, 2005 and the remaining 26% were closed for a variety of reasons {i.e. could not locate the complainant, failure to cooperate, lack of jurisdiction, etc}. The report recommends the City expand current education and outreach efforts. The analysis will be reviewed by the Human Services Committee. Specific action plans will be developed for the PY2006 Annual Plan. C. Affordable Housing The City of Auburn Housing Repair program assisted 83 households, all of which earn less than 50% of median income, with grants to make life -safety repairs at their homes. Many of the beneficiaries were senior citizens and/or people with disabilities. D. Continuum of Care The City of Auburn provides a Continuum of Care through two primary channels. First, the City participates in the King County HOME Consortium, which sets policy direction and distributes HOME and McKinney funds throughout the County. On a local level, the City funds programs — both through the General Fund and with Block Grants — that help prevent homelessness and address emergency and transitional housing needs. Programs included the operation of the YWCA homeless shelter and at the ten units of emergency and transitional housing the YWCA provides. During 2004, this program assisted 74 clients, all of whom were from extremely low-income households (less than 30% median income). More than one-third of these people were from Auburn. The YWCA emergency shelter continually assists more people than anticipated. The City of Auburn provides general fund support to Auburn Youth Resources, which operates an emergency shelter and a transitional shelter for youth. Also funded was Domestic Abuse Women's Network (DAWN) which operates a confidential shelter for victims of domestic violence. General Fund dollars also supported the Homeless Outreach Mobilization Effort (HOME), an emergency men's shelter operating in the City of Kent with support from Kent and Auburn churches. E. Other Actions See Strategy 4-1, "Safe Neighborhoods," for more information about other actions the City has taken to meet Consolidated Plan goals. F. Leveraging Resources Most of the Block Grant funds the City provides to agencies, especially for public service programs, are essentially supplemental funds that are used to help the agency fill "gaps" in their annual budgets. The City's Block Grant does not have matching requirements; however, when agencies apply for funding, their total budget versus CDBG budget is taken into consideration. G. Citizen Comments to summary of citizen comments will be added to this report following the public review process. Written comments will be included in the appendix.} City of Auburn — 2004 CAPER Draft —April 18, 2005 H. Self -Evaluation 1) General Program During their preliminary review of the Annual Performance Report, the Human Service Committee agreed that the City is implementing the strategies contained in the Consolidated Plan. Public service activities are within their intended schedule, and most delays in the progress of capital projects have been eliminated due to project selection and contract enforcement. Recent projects have primarily been carried out by larger organizations or the City itself, reducing delays accordingly. The City has remained in compliance with the `Timeliness of Expenditure' guidelines as prescribed by HUD. The City intends to remain in compliance, while adjusting project selection and monitoring to include provisions for the increased timelines due to response to environmental regulations (ESA and Lead Paint). Committee members and staff revised and updated its Consolidated Plan for Housing and Community Development based on new Census data and updates to the City's Comprehensive Land Use Plan. 2) Outcomes Measurement and Performance Reporting System The Department of Housing and Urban Development has instituted a reporting system for outcome -based performance measures. By using this sort of system, grantees will be required to not only say how many people their program served, but what that program accomplished toward fulfilling community goals. The City of Auburn is fortunate in that the public service programs which are funded through CDBG have been using outcome -based reporting for several years; beginning with the 2004 program year they will be required to submit those reports for CDBG reimbursement. The City is working with the subgrantees for capital grants to develop appropriate outcome measures for these capital projects, and this reporting will also be instituted in 2004. When the City updated its Consolidated Plan, it re-established existing priorities and set new funding priorities based on outcomes — rather than type of service or number of clients served. Review of these priorities will progress as the Consolidated Plan is adopted. 111. CDBG — SPECIFIC REQUIREMENTS A. Use of CDBG Funds vis a vis Consolidated Plan Goals Refer to Tables in the Appendix for a tabular summary of use of CDBG funds toward priority needs. Funds that were used for housing during the 2004 program year were used for a wide variety of housing needs. CDBG funds were used for emergency assistance — rent and City of Auburn — 2004 CAPER Draft—April 18, 2005 utility vouchers — and food provision, which help prevent homelessness. Funds were used for emergency and transitional shelter, as well as special emergency shelter for youth; funds were also used for supportive special -needs housing for mentally ill and physically disabled clients. Finally, funds were used to assist homeowners to stay in their homes, and to make those homes safer. All CDBG funds through the City of Auburn are used to serve, indirectly or directly, clients who are low, very low, or extremely low-income. The City's top funding priority is to support the provision of basic needs — food, shelter, and health care. Agencies responding to those needs have received, and will continue to receive, substantial funding through the City's CDBG program. B. Nature of and Reasons for any Change in Program Objectives No changes were made to program objectives during the 2004 program year. C. Assessment of Grantee Efforts in Complying with Approved Consolidated Plan The City did not, through action or willful inaction, hinder the implementation of the Consolidated Plan. If requested, the City provides letters of compliance to entities that are pursuing HUD -approved activities within the City (e.g., letters of zoning compliance, assistance with development processes, etc.). For more information on Compliance with the Consolidated Plan, see Part A. D. Extent of Funds Used for National Objectives All funds were used exclusively for the National Objectives. E. Relocation Actions No activities that required relocation of households or businesses were undertaken during the 2004 program year. F. Economic Development Activities No economic development activities were pursued with CDBG funds during the 2004 program year. G. Documentation of Income for Non -Limited -Clientele Activities Two of the programs carried out during the 2004 Program Year were "Limited -Clientele" activities. The Auburn Community Health Center requires income verification as part of its intake process; of 2,069 unduplicated clients were served at the Auburn facility for whom income information was collected, approximately 80% of the clients earned less than 30% of median income. Approximately 19% earned less than 50% of median, and 1% earned less than 80%. The Small Business Assistance Center served 57Aubum clients, among which 41 clients earned less than 80% of median income using CDBG funds. The Small Business Assistance Center reports creating 36 jobs in PY2004. City of Aubum — 2004 CAPER Draft —April 18, 2005 H. Program Income Accounts Description The City of Auburn received a $12,000 payment for a deferred housing repair loan issued in 1999. The loan payment was added to the PY2004 appropriation for housing repairs. I. Neighborhood Revitalization Strategies Reports No Neighborhood Revitalization Strategies are in place in the City of Auburn. IV. PUBLIC PARTICIPATION REQUIREMENTS Auburn uses a multifaceted approach to solicit public participation in the Consolidated Planning Process. This approach includes public hearings, public announcements, and mailing drafts of the plan to local social service agencies, presentations to citizen advisory groups and the City Council. A notice of funding availability for 2004 was issued in March 2004. A pre -publication public hearing was then held on April 2004. The deadline for submitting grants was May 24, 2004. The Human Service Committee, a citizen advisory group, reviewed and interviewed CDBG grant applicants in June 2004. Their recommendations were represented in the revisions to the Consolidated Plan the PY2005 budget ordinance. The City Council conducted a public hearing on the Consolidated Plan and proposed an action plan for PY2005. For 30 days it requested the public review and comment on proposed amendments to the Consolidated Plan. The City Council held a public hearing regarding the Plan. The Plan was approved by the City Council on October 13, 2004. The City Council adopted the CDBG budget ordinance on that date, and contracts to CDBG sub -recipients were prepared and executed. This Consolidated Annual Performance and Evaluation Report was made available to the public and noted for public hearing on May 2, 2005. It was submitted to the City of Auburn Human Services Committee at its regular meeting on April 12, 2005. Committee members and staff reviewed and made revisions to the preliminary draft. On the final day of the review period, a public hearing regarding this CAPER was held before the City Council, following which the Council authorized the final report to be submitted to HUD. Attachment A IDIS Reports Attachment A.1: PROI : HUD Grants and Program Income Attachment A.2: Activity Report for CDBG Projects in PY2004 Attachment A.3: PR06: Summary of Consolidated Plan Projects for PY2004 Attachment A.4:. PR08: Summary of Consolidated Plan Projects {All Yrs} Attachment A.5: PR07: Drawdown Report for PY2004 Attachment A.1 IDIS Report PROI HUD Grants and Program Income C> o tQ o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 m 1 m o 0 lz,: N co I w m of �t V w OVi t OV i m U� to g�1 Q p t >ot amt 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o Mj M O (h i M m t F 0 N 0 N w J m Lri V � og� F aoI oFa Qoi 0 0 0 0 0 0 o O o 0 0 0 0 0 o O .- t O 0 0 0 0 o M o 0 0 0 0 0 o O 0 0 ,- t v o Z 00000ai00000000000 o C. 0 00 m 0 O C. O O 0 0 0 0 0 to m V o o O O o 0 o m 0 Cl- 0 0 0 0 C. 0 0 0 0 l 0 0 Q� , CV NCC) V (0 W OMmNNNh 0 00 M V M(O 1- V 1� ' -O 00 mm 0(,-N V m N W t NN N N NM(M V V V MMM V V V M m 0 p o f zr F- W z Q t t LUW Z F- IL W (n IL (/1 000000000 O 000000r t 0 0 0 C. 0 m 0 0 0 0 0 0 0 0 0 0 0 00006oi00000000000 1- m o O 02r Oa U) o 000 O m 0.00 000000 om I mO OJ pw w; C) 0 0 0 0 m o 0 0 0 0 0 0 0 0 0 n 11- o Q w W I N (V CO V 0 00 O M O1 N N N-: 0 I C') V M 0 n V t -O W m m O 1 M t V IT N O N N N N" N M M V V Cl) M M V V M O C) i m z a 2 Z g Q t OOI MZ02 wQZ< p ooO0000000000000010 0 Z p F azz0 1 Q 1 Z � z :5 a � mawzm -i z �a� awl O wya �� co i LLzWZ 2 Z �� 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 inp0 o 0 0p M 0 o 0 o o O 0 0 0 o o M o Z2(no p 00000mC00o00000000 I O o 0 C. 0 m 0 0 0 0 0 C. 0 0 0 0 0 of m o o W 0 0 p W 0 0 0 0 o m O 0 0 0 0 O O 0 0 0 0 I m 0 2 p D N t N 7 N Z 00 V (O 000 M m N N N1�Go- N 1- N F_ V' W 2 w O of (--' zN 00DLLJ t M V M (O 1- V h O 00 m m 0 1,- 00 I N N N N M Cl) V V V Cl) M M V V V V t V .- Qwa I m pLLW aQI o Z j w vvv'IT vvvvvvvvvv'IT vv m 00000000000000000 0 CD 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O o M M M M M M M M M M M M M M M M M to to to to to to to to UO IA M to w to to to w M to Z vvvvvvvvvvvvvvvvv v Q I C? ! TT TT 99TTTrn00000 0 � mmmmmmmmmmmmoimmmm m pw C) za af :)iz a LL I w 0- (9 C7 U m m Attachment A.2 Activity Report for CDBG Projects in PY2004 \ � � \ \ \ . \ / ) Q - ® / / - K /\.& .. j ~ 7 E \ 2 § § k 2 a § & » \ \ \ \ \ \ > �) J \ g 2 / < } X < $ \ ) / 5 J a ( \ \ \ » w ? / \ \/ 0-5 E 2 . tz¥ [ x / § 0ƒ / / ® ) § \ } ) j ® c ) < m ® ) \ \ >01� \ \ \ 2 k \ \ 2 \ \ r G \ w § ) \ § \ / < Cl Cl O N w O aQ o o a H a M O 7 w za w o °auu0 z 3�::) z 3 w w V w w a a 7 C, O CON O v a v d a ¢ w a w O N o o O o H O M O 7 Q za o °auu0 a°. 3�::) 00 3 00 60R 'o 7 cy� t 0 0 V b 7 C, CON v o v d U a ¢ w v o 3 w O N o o O o H O M O 7 Q za o °auu0 a°. 3�::) 00 3 00 60R 'o 7 cy� t 0 0 w o o O o s W00 W F z U rAbb Q 3 z 00 00 Cl 609 00 60R 'o 7 cy� t 0 0 b O x o a ID o R W ¢ a ¢ vF U a ¢ w o 2 a ) \ \ \ ~ \ \ / � ) ) � e � \ \ / / 2 \ \ & u 0 \ \ m j \ 6 m P. ( m 0. } E o o u u o / / 7 $ « < / \ ) ) @ \ E) u § \ \ § Q \ / ) / u \ a ) / ( * ° ) § § \ j o � / \ \ \ \ < \ } \ \ \ j \ \ C.0 @ \ E) u § \ \ § Q \ / ) / u \ a x F 0 rA z z z 72O ¢ N W Q 4'i v t- ° X 0 v a 0 ¢ CN CN 3 w zH H ¢ H O U a a W Z0 u U a a W a ¢ a � z x a O O QA ¢ W � a U H ¢ m Q ¢ W °O 0 z W O V) Q U U d w Q U x H d ¢ z O H a o H oQa�' °az z z z 72O ¢ N W Q 4'i t- ° X 0 z O a 0 ¢ 0 z z z 72O ¢ ¢ 4'i W z 0 0 0 H O U a a Z0 u U a a W ¢ ¢ x 0 0 0000 GS�oo 0 QA ¢ W � a U (] ¢ m Q ¢ W °O 0 z W Q U U d w Pa � O U U x d k } 2 � \ \ § \ \ § k / \ \ \ § / w r m \ / 2 t & ~ \/ / A z $ < < o 0 : o \ \ (§ e w \ § o / § o§ \ \ \ bo ) \ / / 2 k E b \ / 4 ) � � cc � § u \ \ \ / S \ / / m \ { u \ \ ® \ - _ \ } \ (2&) � z g /Ln \ 0 j \ \ < § 2 F- ( < \ \ \ } o < e ( _ $ U / z z z § o $ \ z z / # / z z \ f 0 u o u \ § o u o / \ \ $ \ m \ \\ 4 k E / (j 2 2 \ \ \ 6.) u R k} / / Q § U o u \ \k o ? /) 3 Q ® § \ \ } ( \ \ \ \ / \0 z / § u / / /) r \ Q u 0 ) \ \ \ / / \ \ \ { / $ C> PLO / } \ \ z "o S ^ § f \ / ° OQ © § \ / \ 0 2 w § \ \./ Z �{ { / \ § / / j w k / o & o P4 \ E a 0 q E / / / 4 K { Cos / \ / J / > / ° \ \ § \ � & / § % 5 / / Q [ } & S \ \ ) \ & < § a \ ® < \ / \ k o \ / ) { ~ 3) o o (§ § E § \ \ \ \ \ / F. \ \ \ 4 \) / / ® \ � E & o \ = \ { §� \ \ / Q \ \ \ e § ( \ \ \ � \ { \ � / < Attachment A.3 IDIS Report PR06 Summary of Consolidated Plan Projects for PY2004* This report reflects activities as of December 31, 2004. It does not include the request for reimbursements made after January 1, 2005. Consequently, the figures in the "Available" column are incorrect. Nearly all of the funds listed in the "Available" column were disbursed after the first of the year. 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F m 0 N W O W > W Q w a W N 0 ru O c m o w >r F w m c a LL y- N R¢ F LL) w U O= S 2 v = U c w F > a U 0 m p s c .Z 0 �' c E c y U D O C7 U O Z= m E E d o c o ¢ ar o Z C7 2 p Y O 2 O m 0 y> ru 0 R> 'N E 9 d W w m} O W m U 00 a ._. o rn Q �� w cr a¢ w 2 z U 2 w m x¢ F= c a c2 c � a m 5 v O O= W C7 C7 w O C7 F C7 F c y w o 0- U x R c o a c (u o O Z ' m F v) 3 R R m 0 w R E m t> .O. m Z m ¢ m m 0 S 0 m E E m c x= m ru W O U U p 0 w m ar U r ¢- - m o W o °o rn U Q .� U a Z U0 (i o E v o o m = Y c m d °; 2 } p W O L U K p U y u c Y N 0) R 0 Y d Z Z O (L m Z a w Z J Z Z U 2 U Y Y= Y R '� = U Z O >> 0 O w V �" m U a 2 a� a j Q 0 F¢- j E¢ a p 9 3 t E a m R a. ¢ t t m co} Q Q U¢ U V Q Q Q U z¢ Q Q Q Q Q U m z U) z Q Q Q Y z)- S- S- Q (i > Z) O O O O O O O O O O O O o o O O O O O O O O O O O O O O O o O o O O d c0 aD r r ri n r n r n r r n r f� w 0 w 0 (o 0 [D t0 tD tD (O (o m (D 0 w 0 (o (O m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m 0 m m m m m m m m m m m m m m m m m m m m m m m m m m m m 0 m N K L6 O V i O 0 O N O O a Q Z D m V O M n v 7 L 2 V 0 ro o o W R r 'm ui > r a 0 o v 0 o v G� O 3 � D O O N O Un o 3 of co v M o w O m N Vl D I- O N N V V: V: M h � v Em �» 0 E O 66, U 0 0 0 M O 1N N fA N 0 O R E Y w W Q Z Z O 3 p O p? LL LL U L U O w w ( F- w ) > U Q a U O O Q z Z O ♦ Z s Y w m W w F aS F` _ F w Z C /- 1 ~ L>_ F- U m < U U F Q o Q Q Q U Q w Q IL � � m O a `O cn otoO 2 2 U w = a o 0 0 a O w w w w ca w w w w U z > 7 7 CO Z Z Z Z m O O O O O N M 7 O O O O O a 9 a v v v rn w rn rn rn rn rn rn rn m V 0 Attachment AA IDIS Report PR08 Summary of Consolidated Plan Projects* * This report is similar to PR06; however, it does not have the end -of -year cutoff date. These figures more accurately reflect the amount expended and available for each project activity. O 0 aD V N W N m A m p a0 O O O O O W O W O) O W t\1 N N N O N N •- t\ N M .- t�'> M m O O O O O V O V O V 0 V 0 0 0 0 0 0 0 O O 0 �- �- � O �- O •- 0 0 0 �-- O �- � 0 0 0 o 0 0 0 0 0 0 0 0 0 0 o 0 M o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0Cli 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W m 6�9 0 O 0 O 0 O 0 O 0 O 0 N 0 O CO 1 O O O O 0 O 0 n O 0 O 0 O 0 R O 0 0 0 0 0 f0 O O O N O O O O O O O M O O E 0 0 fA 0 O 0 !fl 0 O n o O ri n 0 O -O 0 fA 0 f9 0 O ad m 0 0 O vi O 0 N 0 0 O 0 0 o 0 0 O 1� v N O ci O) O 0 r O 0 O 0 O 0 O ri 0 0 0 0 0 0 0 M 0 o 0 0 0 0 n r O 0 O 0 ¢I O Co O �-- 7 O N N O O O O N N O O O N O O cp 0 O 0 O 0 O M 1� O 0 O 0 O- 0 6 N O O Of N •- ap 0 O 0 O nM M O � � '- I` N 6 N 66 6 r O 6M9 MM fA fA � f9 N bf ate} M f9 fA 43 N cam') f9 (A M M N f9 (NV N t9 N 1A fA 0 0 0 0 0 0 0 0 0 0 0 N 0 O 0 O 0 O 0 O 0 0 0 0 0 0 O 0 V O 0 0 0 0 0 f0 O -O O O N O O O O O O O M O O V O O O O r O O r 0 0 00 0 0 E 0 0 fA 0 O 0 f9 0 0 r 0 0 0 0 0 0 0 W 0 f9 0 O w N 0 o O ri tD N 0 O 0 O 0 O v N of W o O 0 O 0 O 0 O m. 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- - - - - - - O - - N - N - - - �+ m a m m a a a 0 0 0 0 0 0 0 O O O O O O O o zz oil 0 0 9 a 0 W U U U U U U U U m U m m m m F m F- D D a o N a z o � LL Z� LL w Q FwF � F �O g U O a y O w x N N N N N N N N N N N N lhQ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o_ 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4 g q oy 0 o 9 0 0 0 0 0 FL m m m Q Q e rn rn m im rn im rn m m m rn M m M w 0 0 w m Q Q Q Q Q Q Q Q Q m Q Q Q m m m m m m m m m m m m m > m m m m m m m m m m m m m a Q N N 1� aD m O N Cl Q N d Q a Z N Q N r aD m O N N d 0 0 0 0 0 0 0 0 0 0 C7 Attachment A.5 IDIS Report PR07 Drawdown Report by Voucher Number During PY2004 PR07 DRAWDOWN REPORT BY VOUCHER NUMBER DURING PY2004 AUBURN, WA Voucher# Item Act# PROJECT VchrDatep8-04-MPC-53G014 DrawnAmt 1129174 1 116 CHCKC 4/6/2005 $30,010.00 1129219 1 126 DV VICTIM SUPPORT TEAM 4/6/1005 $145.00 1129222 1 126 DV VICTIM SUPPORT TEAM 4/6/2005 B -04 -MC -530014 $241.69 1129226 1 126 DV VICTIM SUPPORT TEAM 4/6/2005 B -04 -MC -530014 $177.83 1129227 1 126 DV VICTIM SUPPORT TEAM 4/6/2005 B -04 -MC -530014 $35.00 1129228 1 126 DV VICTIM SUPPORT TEAM 4/6/2005 B -04 -MC -530014 $1,419.85 1129229 1 126 DV VICTIM SUPPORT TEAM 416/2005 B -04 -MC -530014 $2,804.86 1129231 1 126 DV VICTIM SUPPORT TEAM 4/6/2005 B -04 -MC -530014 $87.37 1129238 1 122 PY2004 SBAC 4/6/2005 B -04 -MC -530014 $9,375.00 1129242 1 1 127 IPY2004 ADMIN 4/6/2005 B -04 -MC -530014 $22,739.38 1129244 1 1 127 IPY2004 ADMIN 4/6/2005 B -04 -MC -530014 $760.00 1129245 1 1 127 IPY2004 ADMIN 4/6/2005 B -04 -MC -530014 $1,705.00 1129246 1 127 PY2004 ADMIN 4/6/2005 B -04 -MC -530014 $2,255.00 1129247 1 120 LES GOVE SPRAY POOL 4/6/2005 B -04 -MC -530014 $1,377.73 1129252 1 126 DV VICTIM SUPPORT TEAM 4/6/2005 B -D4 -MC -530014 $200.00 1129253 1 127 PY2004 ADMIN 4/6/2005 B -04 -MC -530014 $148.00 1129263 1 121 PY2004 HOUSING REPAIR 4!6/2005 B -04 -MC -530014 $7,047.98 1129263 2 121 PY2004 HOUSING REPAIR 4/611005 B -04 -MC -530014 $12,000.00 1129264 1 121 PY2004 HOUSING REPAIR 4/6/2005 B -04 -MC -530014 $350.00 1098156 1 1 124 ICCSEMERASST. 1/10/2005 B -04 -MC -530014 $12,000.00 1098168 1 1 125 IDV REGIONAL PLANNER 1/10/2005 B -04 -MC -530014 $8,000.00 1098223 1 1 126 IDV VICTIM SUPPORT TEAM 1/10/1005 B -04 -MC -530014 $2,065.90 1098229 1 1 119 1 YWCA 1/10/2005 B -04 -MC -530014 $17,000.00 1098245 1 127 PY2004ADMIN 1/10/2005 B -04 -MC -530014 $8,351.09 1097801 1 121 PY2004 HOUSING REPAIR 1!712005 B -04 -MC -530014 $4,795.95 1097810 1 112 LIHI - JC PENNEY BLDG 1/7/2005 B -04 -MC -530014 $16,995.67 1097813 1 121 PY2004 HOUSING REPAIR 1/7/2005 B -04 -MC -530014 $26,706.71 1097814 1 121 PY2004 HOUSING REPAIR 1/7/2005 B -04 -MC -530014 $330.00 1097815 1 121 PY2004 HOUSING REPAIR 177/1005 B -04 -MC -530014 $13,426.61 1097817 1 122 PY2004 SBAC 1/7/2005 B -04 -MC -530014 $9,375.00 1068579 1 120 ILES GOVE SPRAY POOL 10/15/2004 B -03 -MC -530014 $98,622.27 1068596 1 1 121 IPY2004 HOUSING REPAIR 10/15/2004 B -03 -MC -530014 $77,346.62 1068618 1 110 IPY2003 HOUSING REPAIR 10/15/2004 B -03 -MC -530014 $38,754.86 1068618 2 110 IPY2003 HOUSING REPAIR 10115/2004 B -04 -MC -530014 $46,692.15 1068620 1 113 IPY2003 SBAC 10/15/2004 B -04 -MC -530014 $16,465.51 1068623 1 114 CHILDREN'S THERAPY CNTR 10/15/2004--8 -04-MC-530014 $46,545.83 1068624 1 122 1 PY2004 SBAC 10/15/2004 B -04 -MC -530014 $18,750.00 999549 1 114 CHILDREN'S THERAPY CNTR 4/1/2004 B -03 -MC -530014 $3,454.17 999553 1 112 ILIHI - JC PENNEY BLDG 4/1/2004 B -03 -MC -530014 $16,878.08 976627 1 105 PY2003 CHCKC 1/29/2004 B -03 -MC -530014 $30,010.00 976627 2 106 PY2003 YWCA 1/29/2004 B -03 -MC -530014 $4,250.00 976627 3 107 PY2003 CCS 1/29/2004 B -03 -MG -530014 $5,555.00 976627 4 108 PY2003 DV SUPPORT TEAM 1/29/2004 B -03 -MC -530014 $321.94 976627 5 109 PY2003 DV PLANNER 1/29/1004 B -03 -MC -530014 $5,000.00 6 112 LIHI - JC PENNEY BLDG - 1/29/2004 B -03 -MC -530014 $29,650.95 L976627 7 113 PY2003 SBAC 1/29/2004 B -03 -MC -530014 $15,460.93 8 115 CHILDREN'S THERAPY CNTR 1/29/2004 B -03 -MC -530014 $1942.95 $667,627.88 1 of 1 PR07 04-15-05.xls Attachment B Copies of Written Public Comments Minutes from Public Hearing {Will be added at the end of the public review process.} Attachment C 2004 CDBG Budget Ordinance ORDINANCE NO. 5795 AN ORDINANCE OF THE CITY OF AUBURN, WASHINGTON, TO APPROPRIATE A TOTAL AMOUNT OF .FOUR HUNDRED SEVENTY-EIGHT THOUSAND DOLLARS ($478,000) FOR THE 2004 PROGRAM YEAR; AND TO AUTHORIZE THE MAYOR TO IMPLEMENT THE APPROVED PROGRAMS AND PROJECTS WHEREAS, the City Council of the City of Auburn must adopt and approve all appropriations by ordinance pursuant to Chapter 35A RCW; and WHEREAS, the City is. an entitlement recipient for Community Development Block Grant (CDBG) funds under the Housing and Community Development Act of 1974 (the Act), Pub. L. 93-383 as amended, and will receive CDBG funds for the purpose of carrying out eligible community development and housing activities under the Act and under regulations promulgated by the Department of Housing and Urban Development (HUD) at 24 CFR Part 570; and WHEREAS, according to RCW 35A.33.150 special fund appropriations do not lapse but carry forward from year to year until fully expended or the purpose has been accomplished or abandoned without necessity of reappropriation; and WHEREAS, it is in the best interest of the City of Auburn and its citizens to set forth a contingency plan to take into consideration the possibility of changes in the anticipated CDBG entitlement amount; and Ordinance 5795 October 20, 2003 Page 1 WHEREAS, the City desires to award certain funds for use as described within this Ordinance, for the purpose of implementing eligible activities under the Act and HUD regulations; and WHEREAS, the Legislature has declared that carrying out the purposes of federal grants or programs is both a public purpose and an appropriate function for a city, town, county, or public corporation; NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, DO HEREBY ORDAIN THE FOLLOWING: SECTION 1. CDBG Budget for 2004 Program Year. The City Council of the City of Auburn hereby approves the appropriation of the 2004 CDBG program budget of Four Hundred Seventy -Eight Thousand Dollars ($478,000) for programs, projects, and administrative costs recommended by the Human Services Committee and approved by the Planning and Community Development Committee for the 2004 CDBG Program Year. Specific expenditures for the 2004 Program Year are itemized in Exhibit "A," attached hereto and incorporated herein by this reference. Disbursement of CDBG funds for a specific program or project shall not exceed the amount appropriated, as indicated on the itemized budget set forth in Exhibit "A," to this Ordinance No. 5795 for that particular program or project. SECTION 3. Prerequisites for Use of CDBG Funds Ordinance 5795 October 20, 2003 Page 3 F Grant recipients must certify that their planned use of CDBG funds complies with the following: (a) Compliance with national obiectives Grant recipients must certify that their use of CDBG funds gives maximum feasible priority to activities that benefit tow and moderate income residents or aid in the prevention or elimination of slums or blight. (b) Compliance with environmental review procedures Grant recipients must certify their compliance with environmental review procedures set forth in 24 CFR, part 58, for each activity as applicable. SECTION 4. Contingency Plan. No appropriation shall be made in excess of actual revenues and no liability is to be incurred in excess of appropriations. In the event that actual revenues are different than the revenues estimated by the CDBG budget, the following actions shall be taken: Ordinance 5795 October 20, 2003 Page 3 (a) Public Service Programs: In the event the City receives a lesser amount of funding than its budgeted CDBG entitlement, each appropriation for public services will receive a proportionately equal reduction in its appropriation relative to the total decrease in total revenues. I Ordinance 5795 October 20, 2003 Page 4 In the case of an increase in available funding, the final award will be calculated based on the increase in funds available subject to the CDBG 15% Public Services Cap. (b) Capital -Funds Programs: Appropriations for capital projects, including the Housing Repair Program, shall be released only when actual revenues are sufficient to fully fund the appropriation unless both the recipient Agency and the City mutually agree to a partial funding of the Agency's original appropriation. Partial funding of an appropriation will release the City from further obligations to fund that particular appropriation and, thereby, allow the City to consider funding either all or part of another appropriation. In the event that the City receives more than its budgeted CDBG entitlement, the non -budgeted portion of the appropriation not available for public service activities will be allocated to the Housing Repair Program up to an additional $25,000. Additional funds received will be allocated in the 2005 program year. I Funds budgeted to capital projects which are reduced in cost, thus returning funds to the CDBG program during the Program Year, will be reallocated to the Housing Repair Program. SECTION 7. Implementation. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. SECTION 8. Severability. The provisions of this ordinance are declared to be separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section or portion of this ordinance, or the invalidity of the application thereof to any person or circumstance shall not affect the validity of the remainder of this ordinance, or the validity of its application to other persons or circumstances. SECTION 9. Effective Date: This Ordinance shall be in force and take effect five (5) days from and after its passage, approval and publication, as provided by law. INTRODUCED: OCT 2'0 2003 Ordinance 5795 October 20, 2003 Page 6 PASSED: OCT 2'0 2003 APP vED: OCT 2 0 2003 PETER B. LEWIS MAYOR ATTEST: Danielle E. Daskam City Clerk TO Zdniel B. He City Attorney PUBLISHED: /6-aY--03 Ordinance 5795 October 10, 2003 Page 6 Exhibit `A' 2004 Community Development Block Grant Budget (CDBG) PUBLIC SERVICE PROGRAMS Community Health Centers $30,010 Health care and routine/emergency dental care to low and moderate income people at the Auburn Community Health Center located at 105 "A" Street S.W., Auburn. {CDBG eligible under 24CFR570.201(e)) Emergency Shelters and Transitional Housing Operational support for emergency shelters and transitional housing units provided by $17,000/ the YWCA of Seattle, King and Snohomish Counties for homeless people at approximately 15 locations throughout Auburn. (CDBG eligible under 24CFR570.201(e)) Emergency Services $12,000#"' Operational support for the Catholic Community Services' Emergency Assistance Program that provides case management and financial assistance to residents of Auburn for emergent needs such as rent/shelter, food, . clothing, utilities, gas, medicines, households goods, furniture and referral to other social service agencies and community providers. {CDBG eligible under 24CFR570.201(e)) Domestic Violence Victim Suppo $12,690 Funds to be used for translation services for victims of domestic violence, as provided through the City of Auburn Prosecutor, including the establishment of a volunteer victim support program. (CDBG eligible under 24CFR570.201(e)) NEIGHBORHOOD REVITALIZATION City ofAuburn's Housing Repair Program $125,000 Grants of less than $5,000 for necessary repairs and renovation of single family homes owned and occupied by low and moderate income households at various locations throughout Auburn. {CDBG eligible under 24CFR570.202) PUBLIC FACILITIES Neighborhood House Burndale $90,000 Funds to be used for the purchase of modular units to build community service facility to serve residents of the Bumdale Homes and the greater Awburn community. {CDBG eligible under 24CFR570.201(c)) Ordinance 5795 Exhibit A October 20, 2003 Page 1 Exhibit `A' Les Gove Spray Pool Funds to be used for the repair and replacement of outdated wading pool with a water - conserving (reuse) water play facility. (CDBG eligible under 24CFR570.20I(c)) ECONOMIC DEVELOPMENT Green River Communitv College Micro -Loan Program Funds will support staff time to provide counseling and technical assistance to micro - business development and/or expansion. (CDBG eligible under 570201(o)) PLANNING AND PROGRAM ADMINISTRATION Program Plannine Planning Grant to King County Coalition Against Domestic Violence to participate in regional planning effort to improve the availability and delivery of DV services in South King County. (CDBG eligible under 24CFR570.205) Program Administration Salary, benefits and program materials necessary to implement, monitor and administer eligible CDBG activities. (CDBG eligible under 24CFR570.206) Total CDBG Funds Allocated for the 2004 Program Year: Ordinance 5795 Exhibit A October 20, 2003 Page 2 $100,000 $37,750 $8,000 $48,500 ,e $478,000