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Home My WebLink AboutITEM VIII-B-1 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 3859 Department: Date: May 13, 2005 Budget Impact: $2,500 grant acceptance I Attachments: Resolution No. 3859 Administrative Recommendation: City Council adopt Resolution No. 3859. Background Summary: On May 9, 2005 the City was notified by the King County Department of Natural Resources and Parks, Water and Land Resources Division, that the City is offered a $2,500 grant funded by SPLASH, the Water Quality Education Fund. The grant is to fund the Car Wash Kit Program project and related promotional items. PCDC\RES 3859 AS L0606-1 A3.16.7 Reviewed by Council & Committees: D Arts Commission COUNCIL COMMITTEES: D Airport 0 Finance o Hearing Examiner 0 Municipal Servo o Human Services [8J Planning & CD o Park Board OPublic Works o Planning Comm. 0 Other Reviewed by Departments & Divisions: o Building 0 M&O o Cemetery 0 Mayor o Finance 0 Parks o Fire [8J Planning [8J Legal 0 Police o Public Works D Human Resources o Information Services Action: Committee Approval: OYes ONo Council Approval: OYes ONo Call for Public Hearing _/_/- Referred to Until _/_/- Tabled Until _/_/- Councilmember: Norman I Staff: Krauss Meeting Date: June 6, 2005 I Item Number: VIII.S.1 RESOLUTION NO.3 8 5 9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE ACCEPTANCE OF GRANT FUNDS FROM KING COUNTY WATER AND LAND RESOURCES IN THE AMOUNT OF TWO THOUSAND FIVE HUNDRED DOLLARS ($2,500) TO IMPROVE WATER QUALITY RESULTING FROM CAR WASHING ACTIVITIES AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH KING COUNTY WHEREAS, King County Water and Land Resources seek to protect and enhance local water resources throughout King County and offers a grant program to educate residents of King County about surface water quality; and WHEREAS, oils, dirt and detergents from car washes can affect the health of natural systems, especially natural surface waters; and WHEREAS, the City of Auburn has applied for and has been awarded a grant from the King County Water and Land Resources to purchase car wash kits that will minimize undesirable water quality impacts. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. The City of Auburn hereby accepts the grant from King County in the amount of two thousand five hundred dollars ($2,500.00) to improve surface water quality due associated with car washing activities. Section 2. The Mayor and the City Clerk are authorized to execute an agreement in substantial conformity with the agreement attached hereto, marked as Exhibit "A" and incorporated herein by this reference. ------------------------- Resolution 3859 May 19, 2005 Page 1 of 2 --- -_...-._.._._---_._----~.--"_._._--~-------_._.._- Section 3. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 4. This Resolution shall be in full force and effect upon its passage and signatures hereon. DATED AND SIGNED THIS day of ,20015. CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST: Danielle E. Daskam, City Clerk ------------------------- Resolution 3859 May 19, 2005 Page 2 of 2 ~ King County Water and Land Resources Division Department of Natural Resources and Parks King Street Center 201 South Jackson Street, Suite 600 Seattle, WA 98104-3855 206-296-6S19 206-296-0192 Fax RECf./VED MAY I 1 2005 PLANNING D~ARTMENT May 9, 2005 Aaron Nix City of Auburn 25 West Main Auburn, WA 98001-4998 Dear Mr. Nix, Congratulations! This is an offer for a Small Change for a Big Difference grant funded by SPLASH, the Water Quality Education Fund in the amount of$2,500.00 for the Car Wash Kit Program project and related promotional items. We are excited about your project and look forward to working with you to ensure that it's a success. As a condition to this offer we are asking you to: 1) Submit as part of final report specific information detailing the following: - A descriptive list of promotional efforts by types - A list of sites that have agreed to host charity carwashes - A roster of users of carwash kits during the grant period 2) Distribute literature on domestic water quality practices to charities for redistribution to their customers. We will help you with the development of such literature. Please fmd enclosed the Conditions of the Award, a Request for Payment and a copy of the King County crown logo. If you agree with the conditions of the award, please sign all three copies of the Conditions of the Award and return to us. Again, congratulations on your grant award. King County Water and Land Resourc.:s appreciate your efforts to protect and enhance local water resources. Best regards, ~al~ Unit Manager, Community Outreach and Grants King County Water and Land Resources Division @'~I- (!) KING COUNTY DEPARTMENT OF NATURAL RESOURCES AND PARKS WATER AND LAND RESOURCES DIVISION 200S-SMALL CIIANGE FOR A BIG DIFFERENCE SPLASH, The Water Quality Education Fund CONDITIONS OF TIlE A WARD PROJECT RECIPIENT: City of Auburn PROJECT TITLE: Car Wash Kit Program START DATE: END DATE: CLOSE OUT DATE: May 5, 2005 December 1, 2005 December 15, 2005 PROPOSAL: The City of Auburn will purchase three car washing kits to prevent soap as well as other pollutants fÌom entering the City's storm water system. The target for this project will be charity car washing events. Further activities include the development of video and related pamphlets. BUDGET: $1,500 Car Wash Kits 1,000 Promotional Items AWARD: $2,500.00 1) CONDITIONS a) Submit as part offmal report specific information detailing the following: - A descriptive list of promotional efforts by types - A list of sites that have agreed to host charity carwashes - A roster of users of carwash kits during the grant period b) Dis1ribute literature on domestic water quality practices to charities for redis1ribution to their customers. King County will help you with the development of such literature. 2) FINANCIAL RELATIONS a) You can begin charging expenses to be paid by this award as ofMav 5. 2005 for c:xpenses incurred as of that date. b) The County will reimburse your group for actual allowable project expenses up tco the amounts in the BUDGET above. The expiration date on this grant is December 1. 2005. All request for payments and final reporting must be submitted by December I. 2005 in order to be considered for reimbursement. 2005 SmaIJ Change for a Big Difference Grant Page I of6 c) Food and drinks as well as mementos are some, but not all, of the costs that are not allowable expenses reimbursed by this award. The COUNTY is the sole arbiter in defining "allowable expenses". If in doubt, please contact Ken Pritchard. d) No payments will be made in advance of your payments to vendors. In instances where you want vendors to invoice King County directly, please contact Ken Pritchard to make special arrangements. e) Please submit Request for Payment fonns with corresponding vendor invoices/receipts to: 3) CREDIT Ken Pritchard King County Water and Land Grant Exchange King County DNRP 201 South Jackson Street, Suite 600 Seattle, WA 98104 (206) 296 82653 Please acknowledge support fÌ"om the King County Department of Natural Resources and Parks as applicable during activities and in subsequent promotional materials and news articles. Refer to Exhibit B for Logo infonnation. 4) FINAL REPORT To gauge the effectiveness of your project please keep a record of participation in your project. The following documentation is part 'of the final report: CJ Short one-page report CJ Receipts CJ Photoes) (if relevant) If you have any of the following, please consider including: [J Promotional materials CJ News article's [J Brochures CJ Any other materials created as part of this project NOTE: Photos may appear in a future issue of the King County Department of Natural Resource and Parks Downstream News newsletter_ 5) LEGAL AND ADMINISTRATNE RELATIONS a. DEFINITIONS: The COUNTY means King County, the RECIPIENT m,:ans the organization or party receiving the award. Award means fmancial assistance to carry out the project described under proposal above. b. The COUNTY's fmancial assistance to the RECIPIENT shall be construed by the parties as a special disbursement to the RECIPIENT to fund activities, as described herein that generally benefit the COUNTY's efforts to protect water quality. It shall not be construed as a contract for services between the RECIPIENT and the COUNTY. 2005 Small Change for a Big Difference Grant Page 2 of6 ..._--~-------~-,-------~- c. The RECIPIENT shall be solely responsible for the recruiting, training and supervision of its employees and volunteers. Individuals hired and paid by the RECIPIENT shall not, in any event, be construed to be employees of, or contractors to, the COUNTY and the RECIPIENT shall indemnify and hold harmless the COUNTY from any and all claims arising from any contention that said individuals are employees of, or contractors to, the COUNTY. d. The RECIPIENT agrees to indemnify, defend and hold harmless the COUNTY, its agents, officers, officials and employees from all claims, alleged liability, damages, suits, losses, costs to or death of person or damage to property allegedly resulting from the operation of the RECIPIENT or any of its employees as a result of activities paid in part or in whole by this award as described in these conditions. e. The COUNTY shall be under no obligation to honor this award should the 1ŒCIPIENT fail to carry out the project described in the proposal, whether or not failure to perform is within the RECIPIENT's control. I have read the Conditions of the Award and agree to abide by the terms herein ŒY"A"=by.~ (;. ,J.ì¡ DATEJ&þ/Or; Printed Name: ~ tJ i r KING COUNTY by: For Ron Sims, King County Executive 2005 Small Change for a Big Difference Grant ¡Page 3 of 6 EXHIBIT B: CREDIT AND DISCLAIMERS FOR THE WATER QUALITY EDUCATION FUND, FUNDED PROJECTS ~ King County (Use this Logo. Can be obtained from our Web site) (+) King County Department of Natural Resources and Parks Water and Land Resources Division Q c,¡ D r 0 :~~Q7kW~Q~~¡~ Include on the inside title cover of all bound documents or at the back of a brochure, at the end of a document or bottom right of an interpretive panel, a poster or a flyer the following credit: "The creation of this _(project name)_ was made possible through a SPLASH, the Water Quality Education Fund awarded by the King County Department of Natural Resources & Parks." For press releases, mention the source of funding using the following wording: "This project is funded (in part) by a King County SPLASH, the Water Quality I Education Fund. " For items where opinions or advice or a list of organizations or businesses are inclluded in the introduction or in the body of the document (e.g., an interpretive panel, a guidebook, and a directory) add the disclaimer sentence: "Funding for this manual does not constitute an endorsement of its content 1¡¡y- Kin Count ovemment, its em 10 ees and elected officials." ~ Grant Exchange Web Page: http://dnr.metrokc.gov/wlr/pilgrants.htm 2005 Small Change for a Big Difference Grant Page 5 of6 EXHIBIT C: GRANT HANDY-DANDY LIST This list explains some of the more routine legal speak items of your agreement and includes pointers and reminders that (hopefully) will make things run smoothly. Read it and keep it handy when you prepare your billing, publicize the project 2nd close your books. It is not a substitute for reading the agreement that contains the conditions of your award and your relationship to King County. Should you have any questions ahout the agreement itself, call Ken Pritchard at 206 296 8265. START DATE: Post expenses as of the starting date of your agreement but not sooner. END DATE: This is the final date for this grant. All request for payments, back up reciepts and/or billings, final report summary, before and after photos, and materials used in this project, such as: newsletters, brochures, and etc. need to have been submitted. AMOUNT OF AWARD: You can only charge expenses in the categories listed in the budget page of your grant agreement and only up to the indicated amount. FINAL REPORT: The report documents the successful completion of your project. Look at section 3 of this letter for examples of items you can include. BALANCE OF A WARD: Any amount of your award not spent must be retun1(:d to King County. Please call to find out how to do this. FINANCIAL RECORDS: Maintain a record of your expenditures to conform to generally accepted accounting principal. Retain records for at least three years after the end date of your agreement Jfyou keep track of your expenses manually, you will need to make copies of your receipts or other "manual" documents. This way, you will be able to document your expenses (back-up information). ACKNOWLEDGMENT: Please acknowledge King County in all publications and signage as well as in press releases, public service announcements, on posters, flyers and in electronic postings such as "home pages". See attached format. 2005 Smal1 Change for a Big Difference Grant Page 6of6