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HomeMy WebLinkAbout06-20-2005 ITEM V-A-1I. CALL TO ORDER CITY COUNCIL MEETING MINUTES June 6, 2005 7:30 PM A. Flag Salute Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Lewis and the following Councilmembers were present: Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill Peloza, Roger Thordarson, and Lynn Norman. Staff members present included: Parks and Recreation Director Daryl Faber, Fire Chief Russ Vandver, Human Resources/Risk Management Director Brenda Heineman, Police Chief Jim Kelly, Information Services Director Lorrie Rempher, Planning and Community Development Director Paul Krauss, Public Works Director Dennis Dowdy, Finance Director Shelley Coleman, City Attorney Daniel B. Heid, and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements a) Patrick Mason of the Municipal Research and Services Center (MRSC) and the Washington State Association of Municipal Attorneys (WSAMA) to present the Ernest H. Campbell Award (for excellence in the practice of municipal law) to City Attorney Daniel B. Heid. Attorney Heid introduced his wife Cheryl, daughters Lisa, Andrea, and Brenda, granddaughters Kailey, Olivia, and Maura, and mother-in-law Phyllis Winchester. Page 1 City of Auburn Council Meeting Minutes June 6, 2005 Mr. Mason stated that he is the Secretary/Treasurer for WSAMA. WSAMA represents all the city attorneys and assistant city attorneys in Washington State. It has been in existence since 1957 and has approximately 600 members. The highest award given by WSAMA is the Ernest H. Campbell Award. This award is given very sparingly, only having been awarded eight times since its inception in 1992. Dr. Ernest Campbell was the Chief Attorney and Director of MRSC and was one of the founders of WSAMA, serving as Secretary/Treasurer for approximately 25 years. He was the foremost expert in municipal law in Washington State and was a legend in municipal law and with city officials. He was a man of absolute integrity, totally devoted to his work, and absolutely professional in his conduct on all levels. He was very generous with his time and knowledge and worked to share that expertise with city attorneys. In these respects, there are many similarities to Attorney Heid. In addition, Attorney Heid has also shared his terrific sense of humor and tremendous social graces. Attorney Heid was primarily selected for this award for his many contributions to the WSAMA conferences, at which he has spoken over twenty times on numerous subjects pertaining to municipal law. He has served as Chair of the WSAMA Legislative Committee, is called on to testify on legislative bills of interest for cities and towns, serves as Chair of the WSAMA Amicus Committee, which reviews court cases important to cities in Washington State, and frequently acts as mentor and advisor to other municipal attorneys in the state. Mr. Mason expressed his gratitude to Attorney Heid for his assistance over the years and stated that he knows of no more deserving recipient of the Ernest H. Campbell Award. Mr. Mason presented the award to Attorney Heid. Attorney Heid reminisced about Dr. Campbell and expressed his thanks to all those in attendance for the honor of receiving the Ernest H. Campbell Award. 2. Appointments Page 2 City of Auburn Council Meeting Minutes June 6, 2005 a) Lodging Tax Advisory Committee City Council to confirm the appointment of Julie Scott to the Lodging Tax Advisory Committee for a three- year term to expire December 31, 2007. Councilmember Singer moved and Councilmember Wagner seconded to confirm the appointment of Julie Scott to the Lodging Tax Advisory Committee. MOTION CARRIED UNANIMOUSLY. 7-0. D. Agenda Modifications A revised Exhibit 1 to Resolution No. 3862 was distributed during the meeting under Item VIII.B.3 of these minutes. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. No audience member requested to speak before the Council. C. Correspondence No correspondence was received. III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Cerino reported that the Municipal Services Committee met this evening at 5:00. The Committee discussed and recommends approval of Resolution No. 3862 with minor amendments to be distributed this evening. The Committee also discussed proposed Ordinance No. 5919 related to leaving children unattended in a vehicle with keys in the ignition, 2005 Budget Amendment #2, V - net Interlocal Agreement, Auburn City Code 10.58.040 amendment on skateboards, roller skates and coasters, a bicycle ordinance, grocery cart ordinance, and the Municipal Services Committee Project Matrix. The next regular meeting of the Municipal Services Committee is scheduled for June 20, 2005 at 5:00 p.m. Page 3 City of Auburn Council Meeting Minutes June 6, 2005 B. Planning & Community Development Chair Norman reported that the Planning and Community Development Committee met May 23, 2005 at 5:00 p.m. The Committee discussed and recommends approval of Resolution No. 3859 and the Stipp annexation. The Committee also discussed Ordinance No. 5913, the West Main Street project, public art, homeless encampments, and the West Hill Annexation Joint Committee. The next regular meeting of the Planning and Community Development Committee is scheduled for June 13, 2005 at 5:00 p.m. C. Public Works Chair Wagner reported that the Public Works Committee met May 23, 2005 at 3:30 p.m. The Committee discussed and recommends approval of contract administration items for Save Our Streets Project No. C502C, 2005 Citywide Asphalt Overlays, Non -classified Streets. The Committee also received an update on the Auburn Environmental Park project, and discussed project accounting software, the arterial street program, and street lighting in the Lea Hill area. The next regular meeting of the Public Works Committee is scheduled for June 13, 2005 at 3:30 p.m. D. Finance Chair Backus reported that the Finance Committee met this evening at 6:30. Chair Backus introduced Girls Scouts Karin Lofgren and Stephanie Zuiderduin in attendance to earn a government and leadership merit badge. The Committee discussed and recommends approval of claims and payroll vouchers, contract administration relating to EDEN Systems, Incorporated, and Resolution No. 3860. The Committee also discussed the 2005 Budget Amendment #2, V -Net Interlocal Agreement, Resolution No. 3862, and a potential partnership with the Auburn Area Chamber of Commerce. The next regular meeting of the Finance Committee is scheduled for June 20, 2005 at 6:30 p.m. IV. COUNCILMEMBER REPORTS At this time Councilmembers may report on items not specifically described on the agenda, which are of interest to the community. Councilmember Singer reported that all City Councilmembers attended the Auburn Downtown Association Awards banquet, and that she attended meetings of the Puget Sound Regional Council, Suburban Cities Page 4 City of Auburn Council Meeting Minutes June 6, 2005 Association, and Puget Sound Regional Council Executive Board, a meeting related to growth of biomedical/biotechnical industries in south King County hosted by Representative Adam Smith, and a special meeting of the King County Council. She and other Councilmembers also attended the ACAP Fundraising Breakfast, and she, Mayor Lewis and Councilmember Norman attended a consortium of the Auburn biomedical field. Councilmember Wagner reported that he attended the Chinook Elementary School DARE graduation and a special Public Works Committee meeting regarding progress on the State Route 164 study. Councilmember Backus reported on attendance at Auburn Clean Sweep and the ribbon -cutting ceremony for Grocery Outlet. She also attended the Auburn Downtown Association Awards banquet, Memorial Day services at Mountain View Cemetery and Veterans Memorial Park, and the ACAP Fundraising Breakfast. Councilmember Norman reported that she attended the YMCA Children's Community Needs Assessment, Auburn Clean Sweep, Nelson Clock dedication, Auburn Downtown Association Awards banquet, ACAP Fundraising Breakfast, and an Auburn Parks and Recreation dance recital. Councilmember Cerino reported that he attended meetings of the Pierce County Regional Council and Lake Tapps Task Force, and also attended an Auburn Extreme Sports event. Councilmember Thordarson reported that he attended a Regional Transit Committee meeting, Evergreen City Ballet open house, and an Auburn Extreme Sports event sponsored by the Auburn Optimist Club and spearheaded by Auburn Fire Fighter Mark Patterson. Councilmember Peloza reported that all City Councilmembers attended the City Council retreat at Green River Community College. He also attended Water Resource Inventory Area Forum and Steering Committee meetings, Auburn Clean Sweep, Memorial Day services at Mountain View Cemetery and Veterans Memorial Park, Rio Verde Kiwanis Club meeting, Metro Water Pollution Abatement Committee meeting, ACAP Fundraising Breakfast, Special Olympics Law Enforcement Torch Run, and a special meeting of the King County Council. He addressed the Council regarding problems related to a junkyard on Lea Hill in the City of Auburn's potential annexation area, which is currently in the King County Prosecutor's office for litigation. He also advised the Council that photographs of sex Page 5 City of Auburn Council Meeting Minutes June 6. 2005 offenders are required by the Revised Code of Washington to be shown on the County's website for citizen safety. Mayor Lewis commented on the tremendous success of the fourth annual Auburn Clean Sweep and expressed pride in the efforts of the Auburn community. He also commented on the attendance of the English as a second language class held at Grace Community Church. Mayor Lewis reported that he attended the Lions, Kiwanas, Rotary, and Soroptomist club meetings, DARE graduation at Chinook Elementary School, Yahn & Sons Funeral Home grand opening, Auburn Downtown Association Awards banquet, Memorial Day services at Mountain View Cemetery and Veterans Memorial Park, King County Council Regional Policy Committee meeting, various neighborhood meetings, ACAP Fundraising Breakfast, Community in Schools fundraiser, Special Olympics Law Enforcement Torch Run, Auburn Extreme Sports event, and a special meeting of the King County Council. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes 1. Minutes of the May 16, 2005 regular City Council meeting. B. Vouchers F4.9.2,F4.9.5 1. Claims Claims check numbers 341480 through 341954 in the amount of $1,708,874.35 and dated June 6, 2005. 2. Payroll Payroll check numbers 512330 to 512486 in the amount of $287,207.21 and electronic deposit transmissions in the amount of $1,030,975.72 for a grand total of $1,318,182.93 for the pay period covering May 12, 2005 to June 1, 2005. C. Contract Administration Page 6 City of Auburn Council Meeting Minutes June 6. 2005 1. Public Works Project Number C502C 04.9.1 PR C502C City Council grant permission to advertise for bids for Project No. C502C, 2005 Citywide Asphalt Overlays, Non -Classified Streets. 2. Public Works Project Number C320A 05.2 PR C320A City Council approve Final Pay Estimate #5 to Contract 04- 06 with T.F. Sahli Construction and accept construction of Project No. C320A, West Beverly Park Development. 3. Finance Department Agreement A2.1.2 City Council approve the contract amendment with EDEN Systems, Incorporated, to include licensing for Project Accounting software. Councilmember Singer moved and Councilmember Wagner seconded to approve the Consent Agenda. MOTION CARRIED UNANIMOUSLY. 7-0. VI. UNFINISHED BUSINESS There was no unfinished business. VII. NEW BUSINESS A. Application Number ANX05-0004 City Council to consider the request of James A. Stipp to annex approximately four acres of unimproved land adjacent to the west boundary of the existing city limits just west of Mountain View Cemetery and south of South 328th Street. Councilmember Norman moved and Councilmember Cerino seconded to accept the ten percent annexation petition and authorize staff to circulate a sixty percent petition for annexation. MOTION CARRIED UNANIMOUSLY. 7-0. VIII. ORDINANCES AND RESOLUTIONS Page 7 City of Auburn Council Meeting Minutes June 6. 2005 A. Ordinances There were no ordinances for Council consideration. B. Resolutions 1. Resolution No. 3859 01.2, F5.3 A Resolution of the City Council of the City of Auburn, Washington, authorizing the acceptance of grant funds from King County Water and Land Resources in the amount of Two Thousand Five Hundred Dollars ($2,500) to improve water quality resulting from car washing activities and authorizing the Mayor and City Clerk to execute an agreement with King County Councilmember Norman moved and Councilmember Cerino seconded to adopt Resolution No. 3859. MOTION CARRIED UNANIMOUSLY. 7-0. 2. Resolution No. 3860 F4.7 A Resolution of the City Council of the City of Auburn, Washington, authorizing the transfer of funds for the purpose of making a loan or loans from the General Fund and/or the Cumulative Reserve Fund to the Arterial Street Fund for up to a three-year period of time Councilmember Backus moved and Councilmember Norman seconded to adopt Resolution No. 3860. MOTION CARRIED UNANIMOUSLY. 7-0. 3. Resolution No. 3862 A3.16.4, 04.4.3.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an Agreement for Professional Services with Rice Fergus Miller Architecture and Planning, L.L.P. for Project MS795, Fire Station Relocation Study Councilmember Cerino moved and Councilmember Peloza seconded to adopt Resolution No. 3862 as revised in Municipal Services Committee earlier this evening. Page 8 City of Auburn Council Meeting Minutes June 6, 2005 Revisions to Exhibit 1 include substituting references to "Agency" with "City', including the Mayor and Finance Director in the composition of the building committee as described in Task 2 on page 1 of 3 of Exhibit A, and changing the mileage reimbursement rate to $0.375 per mile. MOTION CARRIED UNANIMOUSLY. 7-0. IX. MAYOR'S REPORT A. Executive Session Mayor Lewis recessed the meeting at 8:32 p.m. for a five-minute intermission and then immediately to executive session for approximately fifteen minutes in order to discuss real property acquisition. At 8:49 p.m. Mayor Lewis extended the executive session for an additional fifteen minutes. Mayor Lewis reconvened the meeting at 9:08 p.m. City Attorney Heid read the title of Resolution No. 3863 as follows: Resolution No. 3863 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute a contract with Kenneth G. Harper for remainder of lease for Rail Tavern and settlement of pending legal action Councilmember Backus moved and Councilmember Norman seconded to adopt Resolution No. 3863. MOTION CARRIED UNANIMOUSLY. 7-0. X. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 9:09 p.m. Page 9 City of Auburn Council Meeting Minutes June 6, 2005 APPROVED THE DAY OF JUNE, 2005. Peter B. Lewis, Mayor Cathy Richardson, Deputy City Clerk City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://wviw.auburnwa.gov Page 10