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HomeMy WebLinkAbout06-20-2005 ITEM VIII-BA5- CIW-7 RN '` WASHINGTON CALL TO ORDER DRAFT PLANNING & COMMUNITY DEVELOPMENT COMMITTEE MINUTES June 13, 2005 Chair Lynn Norman called the meeting to order at 5:10 p.m. in the Council Chambers located on the first floor of Auburn City Hall, 25 West Main Street, Auburn, WA. Committee members present were: Member Gene Cerino, Member Nancy Backus. Also present were Planning and Community Development Director Paul Krauss, Community Development Administrator David Osaki, City Attorney Dan Heid, Planner Bill Mandeville, Transportation Planner/Grants Manager Tiffin Goodman, and Planning Secretary Carolyn Brown. APPROVAL OF MINUTES A. May 23. 2005 Meeting. Member Cerino made the motion to accept the minutes as presented. Member Backus seconded. MOTION CARRIED UNANIMOUSLY. 3-0 ACTION A. Neighborhood Matching Grant Request: Wayland Arms Pea Patch Mr. Mandeville gave background on the original garden patch grant. Ms. Genarosa Schauer with the King County Housing Authority described the new project and discussed the proposal for the residents of Wayland Arms to have a larger pea patch. Mr. Mandeville stated that the majority of the money requested will go towards a fence.. Ms. Schauer stated that the existing garden space may be gone by August 1, 2005 due to a City of Auburn Public Works project. She is currently working with the City to establish a Page 1 Planning & Community Development Committee Minutes time line. Mr. Cerino added he would like to tie this grant request into to Item B on the agenda since it appears as though the remaining amount of neighborhood matching grant funds are limited in relation to the requests received. The Committee discussed the neighborhood matching grant funds remaining in 2005. Councilmember Cerino moved to accept, and Member Backus seconded the motion to forward the request to the City Council. MOTION CARRIED UNANIMOUSLY. 3-0 B. Neighborhood Matching Grant Request for the Pioneer Community Playground at Pioneer School. The Committee discussed that there is a playground just a short distance from Pioneer Elementary School at Cedar Park. Mr. Mandeville summarized of all the matching grants that the City has funded for Pioneer Elementary School. This request is their third grant application. Mr. Mandeville gave a brief background on the other requests for grant money. He explained that Pioneer Elementary School is in a low-income area and that they rely on help from grant money. Pioneer Elementary Principal Debra Gary provided the Committee with background on the project. She discussed the playground area which will be appropriate for all ages and some areas set aside for special needs. The school has received other grant money and PTA money. They are still applying for other grants. The Committee questioned the amount of the request and Mr. Mandeville stated the $10,000 amount recommended in the agenda bill is a round figure that would still leave a limited amount of neighborhood matching grant funds available should the City receive additional grant requests through the rest of the year. The Committee discussed that the remaining amount would be about$1,300-$1,400 and that this amount would be below the amount commonly used to fund neighborhood matching grant projects. The committee felt that putting this remaining balance of the neighborhood matching grant funds towards this project would be appropriate. Page 2 Planning & Community Development Committee Minutes Councilmember Cerino moved to forward the request on to the City Council and stated that he would like to use the remainder of the grant money in the neighborhood matching fund to increase the award to $11,393. Member Backus seconded and the Chair concurred. MOTION CARRIED UNANIMOUSLY. 3-0 IV. DISCUSSION A. Mr. Osaki provided the information on the Dieringer School District's request for an increase in the adopted impact fee amounts. He stated that the City of Auburn has interlocal agreements with the Kent, Dieringer, and Auburn school districts to collect impact fees on their behalf. There is no interlocal agreement with the Federal Way School District. The Dieringer Interlocal was adopted in the late 1990's and was established in anticipation of the Lakeland Hills South annexation . The Committee discussed the chart provided by Mr. Osaki. The Dieringer School District would like to increase the amount of the impact fees. Mr. Osaki provided an overview to the Committee as to where the Dieringer School district is located in relation to the Auburn School district. Mr. Osaki then introduced Dieringer Administrator Judy Neumeier-Martinson. Mr. Osaki then reviewed the school impact fees adopted by Pierce County with the Committee. Mr. Cerino provided some background on the history of the school impact fees in the Auburn School District. There was a realization that the City was out of step with the rest of the area regarding school impact fees. He added that the City now has a philosophy in place to comply with the Auburn School District Capital Facilities Plan regarding impact fees. The Committee discussed future development in the Dieringer School district. Mr. Cerino added that he would like to see a consistent policy. . Ms. Backus asked about increasing fees and Mr. Osaki stated that it has to be supported by the school district's capital facilities plan adopted as part of the City Comprehensive Plan. Ms. Martinson stated that the school district is just asking for no more and no less than the other school districts. Page 3 Planning & Community Development Committee Minutes Ms. Backus wondered if the request has to provide for specific dollar amounts. Mr. Osaki said that what has been asked of other school districts in the past is a specific amount recommended to the City by the respective school board. Ms. Martinson indicated that she would see that this is done. Ms. Norman would like to have staff return to a future meeting with more information. B. Implications of the "Religious Land Use and Institutionalized Persons Act of 2000" and the tent city was presented by Mr. Heid. Mr. Heid discussed the "Religious Land Use and Institutionalized Persons Act of 2000". He added that there are also penalties and attorney's fees. He also cited some court cases and decisions. There are cases coming out of the 9th Circuit Court that could pave the road for other cities. The Committee then discussed tent cities and if they are sponsored by religious organizations. There could be a risk in being too restrictive, so jurisdictions have to be careful. Mr. Krauss noted that there are facilities and areas in the City that have the necessary space for a tent city, which commonly would be the size of a football field. The groups SHARE(Seattle Housing and Resource Effort)and WHEEL (Women's Housing Equality and Enhancement League) help promote and organize tent cities. Most communities will say that the biggest problem is the reaction of the community. Ms. Norman recommended that the City go to the faith community. Mr. Krauss said he could provide the Committee with models from other cities and what they have adopted. Mr. Krauss recommend that the City adopt regulations addressing this land use. The City could follow the City of Bellevue's current effort to adopt an ordinance addressing this land use as an example. The Committee directed that the issue be added to the Planning and Community Development Committee Work Plan with a proposed ordinance to be brought back in September. C. Latino Center Update Page 4 Planning & Community Development Committee Minutes Mr. Mandeville provided information on the Latino Center. If the Committee is so inclined he will invite members of the Latino Center to attend a future committee meeting. The Center runs about 100 days per year at the Olympic Middle School. The Center recruits members and provides ways to get them to attend the meetings. Planner Mandeville discussed the organization of the Latino Center. A family advocate will visit the families of the children involved in the after school program. The advocate will also do an assessment of the family to recognize issues at the home. The Latino Center is located in a one bedroom apartment and there are tables set up to help people. A lot of time is spent interpreting. The Committee discussed the Center's needs , such as a person to help keep computers operating. The after school program had 68 kids register and 65 attended. Average attendance was 17 over the whole program year. The Committee discussed that some churches in the area also provided classes for the Latino population such as English as a Second Language (ESL) and that there might be opportunities to coordinate these resources with the Latino Center Mr. Mandeville finished by saying the challenge is to keep the Center open and to keep the parents involved so the children will stay involved. Right now the Center is not open on a consistent basis. The Center will need funding in order to have insurance on the van they use. They would also like to obtain more computers and more ESL work books. Ms. Norman said it seems that staffing is key and there is a need to have someone that is available at the center for longer hours. D. Nonmotorized Chapter of the Transportation Plan Ms. Goodman stated she is attending tonight to be available for questions. Ms. Norman said one item she would like to suggest is to tie this chapter into the concept of Healthy Communities. King County may have money that could be tied into Healthy Communities. One focus of the last Vision 2030 update is in helping cities develop healthy communities. Including the terminology in the City's planning documents shows that the City is aware of the issue and that it is doing all it can. This should be beneficial to the City. Page 5 Planning & Community Development Committee Minutes Ms. Goodman stated that she would like to see the trail systems promoted. She stated that there is a county wide effort to map all the trails and create one for Auburn. Ms. Norman said she likes the way the draft chapter is organized. Ms. Backus added that she would like to see more pictures. Ms. Goodman concluded that she will finish the plan and take into account the recommendations of the Committee. E. Wayfinding Signs Mr. Krauss stated that the ADA, The Auburn Area Chamber of Commerce, and City staff have been working on the Wayfinding signs project. However, the project is still not complete and he would like to have the City consider hiring someone to do it professionally. Mr. Krauss said he would like the Committee to consider funding between $30,000-$40,000 for the Wayfinding program. The signs will differ depending on the sign intent. Ms. Norman asked if the money is for a consultant who will suggest a design. Mr. Krauss answered the consultant will come up with a design format and recommend where such signs will be located (whether a post, a monument, a parking lot, etc.,) The City will then install the signs. Mr. Krauss said the money for the consultant to work on the design would come from a mid -year budget adjustment. The Mayor would be in charge of the allocation. The Committee stated that they unanimously support the signs project and they would like to see the cost under $30,000, if possible. V. INFORMATION A. Mr. Krauss said that City Hall Plaza Renovation involves minor repairs at this time. B. There have been questions about what is proposed at the Auburn Avenue triangle site. Staff has found out that the owner has indicated a desire to redevelop the site. The fuel tanks have been removed and lab work is being done to see if additional remediation of the soil needs to be done. C. The Committee discussed a Downtown Development Incentives Matrix. and then bring forward to an ordinance. Staff will add to the Work Plan matrix and bring forward as an ordinance. Page 6 Planning & Community Development Committee Minutes D.. Mr. Krauss provided the Committee with an update on a meeting between staff and Mark Hinshaw. The meeting was to discuss developing design standards. The Committee discussed the consultant's fees and scope of work. Mr. Krauss said he would like the Committee to make a motion to move the request forward to City Council. The Committee discussed some of Mr. Hinshaw's concepts. They discussed what encourages a walkable downtown area, including benches and rest rooms. Mr. Krauss wanted to reiterate that this is not another market study, but a way to strategize for development. For the most part the City has worked with cooperative and creative architects. Mr. Cerino made a motion in support of the Mark Hinshaw contract, with a second from Ms. Backus and Ms. Norman concurred. E. June 2005 Planning Magazine Article - "The Case for True Urbanism" by Mark Hinshaw VI. OLD BUSINESS A. PCD Work Plan — Add "A" Street corridor rezoning for the July 25th meeting - Councilmember Sue Singer should be invited to attend. B. The July 11th PCDC meeting is cancelled. . VII. ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, the meeting was adjourned at 7:45 p.m. APPROVED THE DAY OF Lynn Norman, Chair Page 7 Carolyn Brown, Secretary