HomeMy WebLinkAboutITEM V-D-1
AGENDA BILL APPROVAL FORM
Agenda Subject:
Amendments to PY2005 COBG Action Plan & Budget
Department: I Attachments:
Planning Resolution 3871
Administrative Recommendation:
City Council call for a public hearing to be held on August 1 to receive public comment on a proposed
amendment to the Program Year 2005 Action Plan for the City of Auburn's Consolidated Plan
Date:
June 29, 2005
Budget Impact:
COBG Increase of $109,240
Background Summary:
Attached is a resolution amending the COBG budget for PY2005. The amendment entails appropriating
unencumbered funds from prior years to two new activities: $15,000 to the Auburn Food Bank for a
feasibility study to determine if they can afford a larger facility and $94,240 to create a revolving loan fund
for first-time homebuyers who choose to locate in targeted neighborhoods. Since the amendments
involve new activities, the City's Consolidated Plan will likewise need to be amended which, in turn,
requires a public hearing.
The PY2004 CAPER found $145,209 of unencumbered funds from prior years that needs to be re-
appropriated. Most of these funds {$90,000} came from the defunct Neighborhood House Grant.
Approximately $38,000 came from unspent administrative funds in PY2003. The remainder represents
the sum total of unspent funds from several and various projects between PY1998 and PY2002.
A portion of these unencumbered funds ($25,969) will offset the reduction in the City of Auburn's COBG
entitlement for PY2005. The City PY2005 budget was based on an anticipated entitlement of $482,000;
whereas, the actual entitlement was $456,031 leaving a $25,969 PY2005 budget shortfall. A separate
budget amendment proposes to allocate $10,000 to the Les Gove Spray Pool to build an area designated
for people who use skateboards. The remaining $109,240 {$145,209-$25,969-$1 0,000 = $109,240) is
the subject of this particular budget amendment.
L0705-3
03.4.1.7
Reviewed by Council & Committees:
D Arts Commission COUNCIL COMMITTEES:
D Airport 0 Finance
o Hearing Examiner 0 Municipal Servo
o Human Services 0 Planning & CD
o Park Board OPublic Works
o Planning Comm. 0 Other
Reviewed by Departments & Divisions:
o Building 0 M&O
o Cemetery 0 Mayor
o Finance 0 Parks
o Fire 0 Planning
o Legal 0 Police
o Public Works D Human Resources
Action:
Committee Approval: OYes ONo
Council Approval: OYes ONo Call for Public Hearing _/_/-
Referred to Until _/_/-
Tabled Until _/_/-
Councilmember: Norman I Staff: Krauss
Meeting Date: July 5, 2005 I Item Number: VD.1
Agenda Subject: Amendments to PY2005 CDBG Action Plan & Budget Date:
June 29, 2005
The Human Service Committee recommends that $15,000 be appropriated to Auburn Food Bank for a
study to determine if it can afford to build, and subsequently sustain, a larger facility. One of the
objectives in the Community Development Strategy of Auburn's Consolidated Plan is to -- "Keep up with
the growing demand for emergency food services by increasing storage capacity and coordinating
regional partnerships among South King County food banks and food distributors." This particular
objective was not funded in the existing PY2005 Action Plan. This appropriation would fund a study to
determine the capacity of the Auburn Food Bank to build and sustain the operating costs of a larger
facility. CDBG regulations define these types of studies as an administrative expensive.
Between the two projects, the appropriation to the $15,000 appropriation to the Auburn Food Bank is the
most time sensitive. The Food Bank's appropriation will need to be expended before December 31, 2005.
The Food Bank would like to complete the study before the end of the fiscal year so that it can decide
whether it needs to grants and donors to fund and sustain a larger facility during forthcoming fiscal years.
The appropriation for the Revolving Loan Fund does not lapse at the end of the fiscal year and may be
expended at some future date during the forthcoming years. If funded, staff will begin drafting for
Committee review and approval the necessary program guidelines. The program would probably not be
ready to implement until sometime next year.
On June 27th the Planning and Community Development Committee considered and accepted the
Human Service Committee's recommendations. They moved to forward the proposed amendments to
the City Council.
If the City Council chooses to postpone action, then the unencumbered funds will be included into next
year's CDBG appropriation and the Year 2006 Action Plan.
If the Council chooses to consider one or both of the proposed activities, then Staff request the Council
call for a public hearing to amend the "Annual Action Plan" of the Consolidated Plan. HUD regulations
stipulate a public hearing precede any changes to the Consolidated Plan, which includes the CDBG
budget. Staff request the public hearing be scheduled for the August 1 Council meeting so as to provide
sufficient time to post and publish a notice about the public hearing and proposed action.
Amendments to PY2005 CDBG Action Plan & Budget
Page 2 of 2
RESOLUTION NO.3 8 7 1
A RESOLUTION OF THE CITY OF AUBURN, WASHINGTON, TO
AMEND RESOLUTION NO. 3775, PROGRAM YEAR 2005 ANNUAL
ACTION PLAN OF THE CITY OF AUBURN'S CONSOLIDATED
PLAN, AND RESOLUTION NO. 3772, CDBG FUNDING FOR
PROGRAM YEAR 2005; AND AUTHORIZE THE MAYOR TO
IMPLEMENT THE APPROVED CHANGES, PROGRAMS AND
PROJECTS
WHEREAS, the City of Auburn has unencumbered CDBG funds from
prior years that are currently not allocated to serve any eligible CDBG activity;
and
WHEREAS, since the source of these funds is from previous years'
CDBG entitlements, the appropriation of these funds does not represent an
increase in revenues nor an increase in Auburn's current CDBG entitlememt and,
therefore, does not trigger the "Contingency Plan" of Resolution No. 3722; and
WHEREAS, the City of Auburn desires to use these funds to promote
affordable housing choices within the city of Auburn; and
WHEREAS, the City of Auburn wants to keep up with the growing demand
for emergency food services by increasing storage capacity and coordinating
regional partnerships among South King County food banks and food
distributors; and
WHEREAS, both of the above desires are unfunded objectives in the City
of Auburn's existing Consolidated Plan for Years 2005-2008; and
Resolution 3871
June 28, 2005
Page 1
WHEREAS, the City Council of the City of Auburn wants to make the
necessary amendments to include these objectives in the PY2005 Annual Action
Plan.
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DOES HEREBY RESOLVE TO DO THE FOLLOWING:
Section 1. Amend Resolution No. 3775 - "A resolution of the City
Council of the City of Auburn, Washington, adopting the Consolidated Plan for
Years 2005-2008 and the Program Year (PY) 2005 Annual Action Plan."
The City Council of the City of Auburn hereby approves the changes to
"Chapter 5: PY2005 Annual Action Plan" for the City of Auburn's Consolidated
Plan as represented in Exhibit "A" of this resolution.
Section 2. Amend Resolution No. 3772 - "A resolution of the City
Council of the City of Auburn, Washington, approving the City's CDSG funding
for Program Year 2005 in total amount of Four Hundred Eighty-two Thousand
Dollars ($482,000)."
The City Council of the City of Auburn hereby appropriates an adlditional
ONE HUNDRED NINE THOUSAND TWO-HUNDRED FORTY DOLLARS
($109,240) of unencumbered CDBG funds from prior years to the PY2005
CDBG budget for projects itemized in Exhibit "B", attached hereto and
incorporated herein by this reference.
Resolution 3871
June 28, 2005
Page 2
Section 3. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directive!; of this
legislation.
Section 4. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
DATED and SIGNED this
day of July, 2005.
PETER B. LEWIS, MA YO R
ATTEST:
Danielle E. Daskam
City Clerk
APPROVED AS TO FORM:
Daniel B. Heid
City Attorney
Resolution 3871
June 28, 2005
Page 3
EXHIBIT 'A'
2005 Community Development Block Grant Budget (CDBG)
{amended}
PUBLIC SERVICE PROGRAMS
Community Health Centers
Provide comprehensive medical and dental care to low income, uninsured families and
individuals living in King County communities outside of Seattle. {CDBG eligible
under 24CFR570.201(e)}
YWCA: Emergencv Shelters and Transitional Housing
Operational support for emergency shelters and transitional housing units provided by
the YWCA of Seattle, King and Snohomish Counties for homeless people at several
locations throughout Auburn. {CDBG eligible under 24CFR570.201(e)}
CCS: Emergencv Services
Operational support for the Catholic Community Services' Emergency Assistance
Program that provides case management and financial assistance to residents of
Auburn for emergent needs such as rent/shelter, food, clothing, utilities, gas,
medicines, households goods, furniture and referral to other social service agencies
and community providers. {CDBG eligible under 24CFR570.201(e)}
City of Auburn: Domestic Violence Victim Support Team
Operational support, including contracted services for interpreters and investigators for
detailed, follow-up investigations, that will lead to the successful prosecution of
domestic violence cases along with family support and advocacy to protect the victims
of domestic violence and help them secure a safe home enviropment. The grant will
support the Team while they develop a dedicated revenue source for long-term
operational support and organizational development. {CDBG eligible under
24CFR570.201(e)}
NEIGHBORHOOD REVITALIZATION
City of Auburn's Housing Repair Program
Grants ofless than $5,000 for necessary repairs and renovation of single family homes
owned and occupied by low and moderate income households at various locations
throughout Auburn. {CDBG eligible under 24CFR570.202}
Resolution 3772 {Amended}
June 28, 2005
Page 1
$30,010
$17,600
$12,000
$12,690
$154,000
Terminal Park Neighborhood Improvements
Construct new curbs and sidewalks along streets in the Terminal Park neighborhood.
{CDBG eligible under 24CFR570.208(a)(I)}
Neighborhood RLF for First-Time Homebuvers
Creation of a revolving loan fund (RLF) for first-time homebuvers in neighborhoods
identified throug.h a neighborhood planning process as needing stabilization as
evidenced bv higher than average mobility in neighborhood schools.
HOMELESS/SPECIAL NEEDS FACILITIES
King County Housing Authoritv: Green River and Terminal Park Housing Rehab:
Rehabilitate housing
emergency ¡transitional
24CFR570.202}
used for special needs
housing for the homeless.
population including
{CDBG eligible under
Pediatric Interim Care Center
Funds to construct a new care facility for drug-exposed and medically fragile
newborns. {CDBG eligible under 24CFR570.201(c)}
ECONOMIC DEVELOPMENT
Green River Community College Micro-Loan Program
Funds will support staff time to provide counseling and technical assistance to micro-
business development and/or expansion. {CDBG eligible under 570.201(0)}
PLANNING AND PROGRAM ADMINISTRATION
Program Administration
Salary, benefits and program materials necessary to implement, monitor and
administer eligible CDBG activities. {CDBG eligible under 24CFR570.206}
Food Bank Feasibility Study
A study to determine the feasibilitv of relocating tbe existing Food Bank facilitv to a
facility that will serve as a regional distribution for emergencv food supplies.
Total CDBG Funds Allocated for the 2005 Program Year:
Resolution 3772 {Amended}
June 28, 2005
Page 2
$100,000
94. 40
$49,900
$25,000
$37,500
$43,300
--=r
$591,240
Exhibit "B"
RESOLUTION NO. 3772
A RESOLUTION OF THE CITY OF AUBURN, WASHINGTON,
IMPLEMENTING THE CITY'S CDBG FUNDING FOR PROGRAM
YEAR 200S IN TOTAL AMOUNT OF POUR HIDIDRED BIGHTY
TWO THOUSf.ND DOLL\RS ($482,00Q). FIVE HUNDRED NINETY.:
ONE THOUSAND TWO HUNDRED FOURTY DOLLARS ($S91.240).
WHEREAS, the City Council of the City of Auburn must adopt and approve all
appropriations by resolution pursuant to Chapter 3SA RCW; and
WHEREAS, the City is an entitlement recipient for Community Development
Block Grant (CDI3G) funds under the Housing and Community Developmcnt Act of
1974 (the Act), Pub L 93-383 as amended, and will receive CDBG funds for the purpose
of carrying out eligible community development and housing activities under the Act and
under regulations promulgated by the Department of Housing and Urban Development
(HUD) at 24 CFR Part S70; and
WHEREAS, according to RCW 3SA.33.ISO special fund appropriations do not
lapse but carry forward trom year to year until fully expended or the purpose has been
accomplished or abandoned without necessity of re-appropriation; and
WHEREAS, it is in the best interest of the City of Auburn and its citizens to set
forth a contingency plan to take into consideration the possibility of changes in th~~
anticipated CDBG entitlement amount; and
WHEREAS, the City desires to award certain funds for use as described within
this Resolution, for the purpose of implementing eligible activities under the Act :md
HUD regulations; and
WHEREAS, the Legislature has declared that carrying out the purposes of federal
grants or programs is both a public purpose and an appropriate function for a city, town,
county, or public corporation;
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS:
Resolution #3772
October 18, 2004
Page 1
SECTION 1. CDBG Budget for 2005 Program Year.
The City Council of the City of Auburn hereby approves the PY2005 CDBG
program of F01:lr H1:1ftdreà Eight)' TV/e The\lsRaà DeBars ($182,Q9Q) Five Hundred
Ninetv-one Thousand Two Hundred Fourtv Dollars ($591.240) for programs, projects,
and administrative costs recommended by the Human Services Committee, as amended
and approved by the Planning and Community Development Committee, for the 2005
CDBG Program Year. Specific expenditures for the 2005 Program Year are itemized in
Exhibit "A", attached hereto and incorporated herein by this reference. A sample contract
to govern these expenditures is represented by Exhibit "B". Disbursement of CDBG
funds for a specific program or project shall not exceed the amount appropriated, as
indicated on the itemized budget set forth in Exhibit "A" to this Resolution No. 3772, for
that particular program or project.
SECTION 2. Prerequisites for use of CDBG Funds.
Grant recipients must certify that their planned use of CDBG funds complies with
the following:
(a) Compliance with national obiectives.
Grant recipients must certify that their use of CDBG funds gives maximum
feasible priority to activities that benefit low and moderate income residents or aid
in the prevention or elimination of slums or blight.
(b) Compliance with environmental review procedures.
Grant recipients must certify that compliance with environmental review
procedures set forth in 24 CFR, part 58, for each activity as applicable.
SECTION 3. Contingency Plan
No appropriation shall be made in excess of actual revenues and no liability is to
be incurred in excess of appropriations. In the event that actual revenues are different
than the revenues estimated by the CDBG budget, the following actions shall be taken:
Resolution #3772
October 18, 2004
Page 2
(a) Public Service Programs:
In the event the City receives a lesser amount of funding than its budgeted
CDBG entitlement, each appropriation for public services will æceive a
proportionately equal reduction in its appropriation relative to the total del~rease in
total revenues. In the case of an increase in available funding, the final award will
be calculated based on the increase in funds available subject to the CDIBG 15%
Public Services Gap.
(b) Capital-Funds Programs:
Appropriations for capital projects, including the Housing Repair Program,
shall be released only when actual revenues are sufficient to fully fund the
appropriation unless both the recipient Agency and the City mutually agree to a
partial funding of the Agency's original appropriation. Partial funding of an
appropriation will release the City from further obligations to fund that particular
appropriation and, thereby, allow the City to consider funding either all or part of
another appropriation.
In the event that the City receives more than its budgeted CDBG
entitlement, the non-budgeted portion of the appropriation not available for public
service activities will be allocated to the Housing Repair Program up to an
additional $50,000. Additional funds received will be allocated in the 2006
program year.
Funds budgeted to capital projects which are reduced in costs, thus
returning funds to the CDBG program during the Program Year, will be
reallocated to the Housing Repair Program.
SECTION 4. Implementation.
The Mayor is hereby authorized to implement such administrative procedures as
may be necessary to carry out the directives of this legislation.
Resolution #3772
October 18, 2004
Page 3
SECTION 5. Severability.
The provisions of this Resolution are declared to be separate and severable. The
invalidity of any clause, sentence, paragraph, subdivision, section or portion of this
Resolution, or the invalidity ofthe application thereofto any person or circumstance shall
not affect the validity of the remainder of this Resolution, or the validity of its application
to other persons or circumstances.
SECTION 6 Effective Date
This Resolution shall be in force and take effect five (5) days from and after its
passage, approval and publication, as provided by law.
INTRODUCED:
PASSED:
APPROVED:
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam
City Clerk
APPROVED AS TO FORM:
Daniel B. Heid
City Attorney
PUBLISHED:
Resolution #3772
October 18, 2004
Page 4