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Home My WebLink About09-06-2005 ITEM VII-ACITYOF WASHINGTON AGENDA BILL APPROVAL FORM Agenda Subject: City Hall Plaza Bid Award Date: August 31, 2004; Department: Planning Attachments: Bid summary Budget Impacts Administrative Recommendation: City Council to consider awarding Small Works Contract 05-15, Project C305A, City Hall Courtyard Repair to Performance Landscaping. Background Summary: The City opened bids on August 30th for the repair of a portion of the City Hall plaza. There was only one bid received in the amount of $76,672.45 submitted by Performance Landscaping of Kent. The engineer's estimate was $55,372.25. The City sent out requests of interest to all relevant concrete contractors that are on the small works roster. Eight responded and were sent the bid package. The bid received was an irregular bid; however, the City may choose to waive the irregular bid if they feel it is in the best interest of the City. In addition, since only one bid was received and it was substantially above the engineer's estimate the Council may consider awarding the bid or rejecting all bids The project will consist of replacing the concrete and brick pavers at the front and back entrances of City Hall. The project will extend from either door to the top of the first set of stairs and essentially will just replace (in-kind) the existing materials and will retain the existing design. The purpose of this, project is to provide for a better storm drainage system that will prevent the leaking of rain into the basement (this means we.can get rid of the brown tarp in the landscaping), it will also correct the settling of the plaza away from the building and therefore eliminate any tripping hazards. The project will also replace all of the bricks with thicker ones again eliminating any tripping hazards that now exist with the broken bricks. This limited scope project should not interfere with or influence any future project associated with the remainder of the plaza. MS\PLAZA BID AWARD L0906-1 04.4.1 PR C305A Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑Arts Commission Council Committees: M Building ® M&O ❑Airport ❑Finance ❑ Cemetery ❑ Mayor El Hearing Examiner ®Municipal Serv. ❑ Finance ❑ Parks E3 Human Services El Planning & CD ❑ Fire M Planning ❑ Park Board ❑Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑Other ® Public Works ❑ Human Resources Action: Committee Approval: BYesBNo Council Approval: Yes No Call for Public Hearing Referred to Until Tabled Until— T 7- Councilmember: Cerino Staff: Krauss Meeting Date: September 6, 2005 Item Number: VILA AUBURN* MORE THAN YOU IMAGINED PROPOSAL FORM City Hall Courtyard Repair Contract No. 05-15 Project No. C305A Page 2 Bid Item Sec No., Description Quantity Unit Unit Price Total Price 1 1-04 Minor Changes 1 Eq. Adj. Eq. Adj. $5,000.00 2 1-09 Mobilization 1 LS LS $ 5zq Z.00 3 1-09 lCourtyard Repairs, Complete I 1 I IS LS $ 55, 85fi, 4 1-09 Crushed Surfa ' T Course 100 TON $ $ �} 3 21.E Bid Summary: Total Basic Bid Washington State Sales Tax (8.8%) Total Gross Bid (Sum of basic bid and sales tax) $ (00-0 1 1 q S; $D7l .W $ 6 2 If sales tax is shown above, sales tax should not be included in bid item prices (Rule 170, Section 1-07.2(3) (State Sales Tax, Rule 170) of these Special Provisions) FIRM ' c12yam r("Ct✓ (AN -,0 b v\D, Cm C � YhVw.,�,GCI. llc LIE- If IS PROPOSAL FORM Page City Hall Courtyard Repair Contract No. 05-15 Project No. C305A RECEIPT OF ADDENDA. I certify and acknowledge receipt of the following Addenda to . the Bid Documents and that due consideration thereof has been used in preparing and submitting this Bid Proposal. Addendum No. Date of Receipt of Addendum Signed Acknowled nent 1 2 3 4 (NOTE: Failure to herein acknowledge receipt of the addenda may be considered an irregularity in this proposal.) I�� PROPOSAL FORM Page City Hall Courtyard Repair Contract No. 05-15 Project No. C305A Submitted by: I certify under penalty of perjury under the laws of the State of Washington that I am the official authorized to submit this Bid Proposal on behalf of: FIRM NAME 1 I`1LFJZkr, Fyv.c.1F-, (` A*%Q S"per GO. IJLC Address J.q tA?-b - (nto%AVt✓ St nti1 FIs Q-IUv ICS 'A Do Phone Number(415) 2 51 `Si 11 FAX Number S') 1 1 Authorized Official Title Me! r.n2l s _C -_LPlea,se print name) Date 8 -29 -US (Signa*e) Authorized (Please print name) Date (Signature) Place of Execution � v . W(ir City and State NOTE: 1. Bidder is a(n): [ ] Individual [ ] Partnership [ ] Joint Venture [ ] other -&. - U 2. If the bidder is a corporation, its duly authorized officials must execute this proposal. Incorporated in the State of Contractor's State License Number: MRFUt..C,0 33zs _ Expiration Date: 110 1 -OS Contractor's State Tax Registration Number: (cot --)S) - 21S' Federal Tax ID number: 11 -0 4 6, tot Construction Contractors: Please use the following City of Auburn Tax Code Numbers on retail sales where the labor and services are primarily performed in Auburn; 1. Number 1702 when the work is performed in King County 2. Number 2724 when the work is performed in Pierce County Submit Bid Proposal to: Office of City Clerk City of Auburn 25 West Main Street Auburn, WA. 98001-4998 RESPONSIBLE BIDDER INFORMATION Bidder has been in business continuously from Bank Reference: Bank Name Number of regular full-time employees: Account Officer 22 Number of projects in the past 5 years completed: 40 ahead ofschedule 70 on schedule (year). 24zD behind schedule Bidder has had experience in work comparable to that required for this Project: As a prime contractor for 12 years. As a subcontractor for years. J—c No. List the supervisory personnel to be employed by the Bidder and available for work on this project (Project manager, Foreman, Site Superintendent, Engineer, etc.): Name Title Years with fine �� - ♦ tt 11 _tet ♦ Ll 11171��s•••-�a - -_ _ -�— �05 S`Z 1,�t1.3t List below, construction work successfully completed by the bidder within the past five years which was similar in size, scope, and difficulty to the work herein being bid upon. Year Contract Proiect Name Comnleted Amount nwner/Refermrc .. Name k Phone a t s B_OS 63,5�•4u List all projects undertaken in the last 5 years which have resulted iniartial or final settlement of the contract by arbitration or litioatinn in the crairts• k Amount: of Name of Client & Project Contract Total Claims Arbitrated Settlement Amount or Litigated of Claims FIRM W S-D38y r �Clq sm4C-RIURRvivq l.L`fix1 V tot• �05 S`Z 1,�t1.3t tav`�ca,t�-��cA J12zCmT c5wo Prn+c 12-�"`-C c'"q`L °F w.a<u�°'L�s . iuG s�+t357-ecjysn 7 . a�cQ ��'�iK-a,5b � 41,cl0, List all projects undertaken in the last 5 years which have resulted iniartial or final settlement of the contract by arbitration or litioatinn in the crairts• k Amount: of Name of Client & Project Contract Total Claims Arbitrated Settlement Amount or Litigated of Claims FIRM W S-D38y r �Clq RESPONSIBLE BIDDER INFORMATION (continued) Has Bidder, or any representative or partner, ever failed to complete a contract? N No [ ] Yes If yes, give details: _ Has Bidder ever had any Payment/Peiformance Bonds called as a result of its work? N No [ ] Yes If yes, please state: Project Name Contracting Party Bond Amount Has Bidder changed bonding companies in the last 3 years? N No [ ] Yes If yes, give details: Has Bidder ever been found guilty of violating any State or Federal employment laws? N No [ ] Yes If yes, give details: Has Bidder ever filed for protection under any provision of the federal bankruptcy laws or state insolvency laws? IM No [ ] Yes If yes, give details: Has Bidder or any of its employees filed any claims with Washington State Workman's Compensation or other insurance company for accidents resulting in fatal injury or dismemberment in the past 5 years? 10 No [ ] Yes If yes, please state: Date Type of Injury Agency Receiving Claim Will you, upon request from the City, fill out a detailed financial statement and furnish any other information that may be required by the City? [ ] No [ ] Yes The Bid Proposal signature wan -ants under penalty of perjury that the foregoing information is true and accurate to the best of his/her knowledge. The Bid Proposal signature authorizes the City of Auburn to verify all information contained herein. PROPOSED EQUIPMENT AND MANPOWER SCHEDULE (Use additional sheets, if required) Manpower schedule: FIRM N s L