HomeMy WebLinkAbout11-21-2005 ITEM V-C-4CITY OF { ..
WASHINGTON
AGENDA BILL APPROVAL FORM
Agenda Subject:
Date:
Consultant Agreement No. AG -C-253
November 7, 2005
Department:
Attachments:
Budget Impact:
Public Works
Scope of Work
$ 0
Administrative Recommendation:
City Council grant permission to enter into Consultant Agreement No. AG -C-253 with Roth Hill
Engineering Partners, LLC for water and sanitary sewer utility service planning for the South Lakeland
Hills / North Lake Tapps area.
Background Summary:
The project scope involves the development of three feasibility reports for utility service: the Lakeland
Hills Water Service Area, the (Lakeland) South Hill Sewer Service Area and the North Lake Tapps Utility
Service Area analysis.
The not -to -exceed amount for this agreement is $104,345.00.
The project was not budgeted in 2005. Funding for Phase 1 will come from Evergreen Tucci Partners,
LLC as provided by an Agreement authorized by Resolution No. 3902. Because Phase 2 will result in a
capital project, it will be funded from the Sanitary Sewer capital project fund. Phase 3 will be funded from
the Professional Services line item from the Water Utility fund.
Water Phase 1 $41,990
Phase 3 $22,926
ETP <$42,000>
Sewer Phase 2 $39,429
Total $62,345
The Sewer Utility will be reimbursed for work performed under Phase 2 by properties that connect to the
future Kersey Way sanitary sewer main as shown on Figures 6-14 and 6-15 of the Auburn 2001
Comprehensive Sewer Plan.
W1121-3
A3.16.9
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD
❑ Fire ❑ Planning
❑ Park Board ®Public Works
❑ Legal ❑ Police
❑ Planning Comm. ❑ Other
® Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes [-]NO Call for Public Hearing
Referred to Until _1—I—
Tabled
Councilmember: Wa nerStaff:
Dowd
MeetingDate: November 21, 2005
Item Number: V.C.4
.AUBURN* MORE THAN YOU IMAGINED
Exhibit A
Scope of Services
Probable Opinion of Compensation
City of Auburn
South Auburn Utility Analysis
July 29, 2005
Roth Hill Engineering Partners, LLC
The following phases and tasks under this Scope of Services are for the preparation of
the City of Auburn (City) South Auburn Utility Analysis. The scope involves the
development of three feasibility reports: the Lakeland Hills Water Service Area, the
(Lakeland) South Hill Sewer Service Area and the North Lake Tapps Service Area. The
Tasks for each phase are described below:
Phase 1. Lakeland Hills Water Service Area
Task 1: Data Acquisition (20 hours, $2,477)
The City shall supply the existing water system facility information for both Auburn and
the Bonney Lake areas in electronic format. This includes water system maps, storage
data, current well and pumping data, current booster pump data, and historical sales
data. Roth Hill will gather from the City and Evergreen Tucci Partners (ETP) all
agreements that may be relevant to the conditions of service for the area. The City will
also provide the Policies, Criteria and Standards for water service, if different than the
2001 Water Comprehensive Plan. Roth Hill will review all system facility information,
prior to the analysis. Roth Hill and the City will hold a kickoff meeting to define the
planning boundary.
Task 2: Planning Considerations (58 hours, $5,735)
City to provide current and projected households (single family and multi -family) to
confirm the ERU commitments from the City for Auburn's Lakeland Hills Water Service
Area. Roth Hill will obtain from Evergreen Tucci Partners (ETP) the current and
projected households (single family and multi -family) to calculate the new ERU
commitments for the Bonney Lake Water Service. Area. Roth Hill will develop the supply
requirement for the Bonney Lake current and projected ERUs for both average day
demand (ADD) and maximum day demand (MDD). Prepare a summary of the planning
data in both a spreadsheet and 11" x 17" figures will be prepared for the Feasibility
Report.
Task 3: Facility Evaluation (132 hours, $15,237)
Roth Hill will perform an analysis of the current water system facilities for the Bonney
Lake projected ERU commitments relative to the existing Auburn water system facilities,
in accordance with the City's Policies, Criteria and Standards. Roth Hill will evaluate the
additional supply needed to serve the Bonney Lake area and determine the Impact to
the City's (Auburn) total water supply based on the current use and future growth rate
projections starting in 2005. A storage analysis will be performed for the Lakeland Hills
Water Service Area based on City's Policies and Criteria. The existing Bonney Lake
Page 1 of 6
Exhibit A
Scope of Semces
City ofAuburn
AN 29. 2005
water system will be evaluated to determine the operational and distribution
requirements for both the Cities of Auburn and Bonney Lake, such as water main
separations, pressure requirements and pressure zone analysis. This will involve Roth
Hill developing a site specific model utilizing the City's existing water system hydraulic
model and either verifying its applicability for Bonney Lake and/or adding the Bonney
Lake system data for the area in order to perform a hydraulic analysis.
Task 4: Recommendations (115 hours, $13,371)
Roth Hili will summarize the recommended improvements for the sources of supply,
storage, distribution and transmission, and pressure zones. Planning level costs will be
developed for each improvement. Recommendations will be shown on 11" x 17" figures.
The initial draft improvements will be provided to the City for review prior to finalizing the
recommendations.
Roth Hill will develop a feasibility report that summarizes the analysis performed for the
planning data, facility evaluation and the planning level recommendations. This is not
intended to be an Engineering Design Report. Figures will be developed by Roth Hill
based on digital information obtained from the City. Six (6) copies of the draft report will
be submitted to the City for review. Upon review by the City, modifications will be
incorporated into a Final (engineer stamped & signed) Feasibility Report (6. hardcopies &
1 electronic copy on CD).
Task 5: Phase Coordination (39 hours, $5,169)
Phase Administration includes production and implementation of the project plan,
schedule and budget. It also includes project coordination and communication with the
City and ETP, including four (4) team meetings. Additionally, it involves task
assignments, quality control, document control and project cost accounting.
Deliverable:
Updated Water Model for the Lakeland Area
Draft Feasibility Report (6 copies)
Final (engineer stamped) Feasibility Report (6 hardcopies & 1 electronic copy on
CD)
Phase Cost: $41,990
Page 2 of 6
Exhibit A
Scope of Services
City of Auburn
AN 29. 2005
Phase 2: (Lakeland) South Hill Sewer Service Area
Task 1: Data Acquisition (10 hours, $1,108)
The City shall supply the existing sewer system facility information for Lakeland and
Terrace View basins within the (Lakeland) South Hill Sewer Service Area. This includes
information such as pipe network/depths, flow monitoring information, and pump station
data in electronic format. City to provide the aerial photography, digital topographic
information and hardcopy site maps of the proposed service area boundaries for the
Kersey Way basin, including the expanded North Lake Tapps area, within the
(Lakeland) South Hill Sewer Service Area. The City shall provide all planning
information and agreements that may be relevant to the conditions of service for the
Area including such information as may be required from Bonney Lake and Pierce
County. The City will also provide the Policies, Criteria and Standards for sewer service,
if different than the 2001 Sewer Comprehensive. Plan. Roth Hili will review all the
existing system facility information prior to the analysis.
Task 2: Planning Considerations (76 hours, $7,388)
The City will provide the projected population and employment data for the Lakeland
and Terrace View basins, if different than the 2001 Sewer Comprehensive Plan and for
the North Lake Tapps Service Area the projected population, households and
employment data for the areas for 2020 and ultimate conditions. The City will provide
the land use/zoning maps and other development request/information, such as the
Kersey III development area within the Kersey Way Basin. Roth Hill will review the
forecasts for population and employment for the Kersey Way Basin and will develop
new data for the North Lake Tapps Service Area based on discussion with City Staff and
PSRC for 2020 and the ultimate conditions. Roth Hili will prepare a summary of the
planning data in a spreadsheet with 11" x 17" figures for the Feasibility Report.
Task 3: Facility Evaluation (137 hours, $14,831)
Roth Hill will evaluate the proposed facilities for future conditions in the newly expanded
Kersey Way Basin which will include the North Lake Tapps area; then Roth Hill will
develop a sewer service strategy for the proposed Kersey III development area in the
southern area of the Kersey Way Basin. Roth Hill will use the City's MOUSE model, if
requested by the City, to perform the facility evaluations (both the impacts to existing
facilities and for the proposed improvements).
a) Roth Hill will evaluate and confirm the location, size, and flow path of the proposed
improvements for the Kersey Way Basin expanded to include the North Lake Tapps
area. This analysis will be based on the 2020 and ultimate conditions, in accordance
with the City's Policies, Criteria and Standards. Roth Hill will analyze the existing sewer
facilities that the newly expanded Kersey Way Basin may impact both within the
Lakeland and Terrace View Basins and facilities such as the Lakeland Hills Pump
Station (which receives flow from the Lakeland and Terrace View Basins). Roth Hill will
summarize the future development concepts and service strategies in 11 "x 17" figures to
be included in the Feasibility Report. Roth Hill will not provide impact analysis
downstream of the Lake Hills Pump Station,
Page 3 of 6
Exhibit A
Scope of Servdces
City of Auburn
July 29, 2005
b) Roth Hill will evaluate the sewer system facilities necessary for service of the Kersey
III development area utilizing the Utility Analysis Report performed by the Developer.
Roth Hill will identify the required location, size and capacity of temporary facilities to
service the area, in accordance with the City's Policies, Criteria and Standards. Roth
Hill will summarize the phased service concepts in 11"x 17" figures to be included in the
Feasibility Report. Roth Hill will provide a Quality Control review check of the sewer
system engineering planning and design recommendations currently being developed
by the plat engineer for the Kersey III development.
Task 4: Recommendations (108 hours, $12,644)
Roth Hill will summarize the recommended improvements to the collection and pumping
system for future conditions and phased service. Planning level costs will be developed
for each improvement. Recommendations will be shown on 11" x 17" figures. The initial
draft of improvements will be provided to the City for review prior to Roth Hill finalizing
the recommendations.
Roth Hill will develop a feasibility report that summarizes the analysis performed for the
planning data, facility evaluation and the planning level recommendations. This is not
intended to be an Engineering Design Report. Six (6) copies of the draft report will be
submitted to the City for review. Upon review by the City, modifications will be
incorporated into a Final (engineer stamped & signed) Feasibility Report (6 hardcopies &
1 electronic copy on CD).
Task 5: Phase Coordination (34 hours, $4,370)
Phase Administration includes production and implementation of the project plan,
schedule and budget. It also includes project coordination and communication with the
City and their representatives, including two (2) team meetings. Additionally, it involves
task assignments, quality control, document control and project cost accounting.
Deliverables:
Updated City MOUSE model, if requested by the City
Draft Feasibility Report (6 copies)
Final (engineer stamped) Feasibility Report (6 hardoopies & 1 electronic copy on
CD)
Phase Cost: $39,429
Page 4 of 6
Exhibit A
Scope of Services
City of Auburn
July 29, 2005
Phase 3: North Lake Tapps Service Area
Task 1: Data Acquisition (9 hours, $1,048)
Roth Hill will utilize the water system data and newly developed hydraulic model
developed in Phase 1. City to provide the aerial photography of the North Lake Tapps
area, digital topographic information and hardcopy site maps with the proposed service
area boundaries for the North Lake Tapps Service Area. Additionally, the City shall
provide all planning information and agreements that may be relevant to the conditions
of service for the area including such information as may be required from Bonney Lake
and Pierce County. Roth Hili will review all data prior to the analysis.
Task 2: Planning Considerations (39 hours, $3,772)
City to provide the projected population, households and employment data for the area
for 2020 and the ultimate conditions. The City will provide the land usetzoning maps
and other development request/information. Roth Hill will summarize the planning
forecasts in a technical memorandum and review with the City. For the water system,
Roth Hili will develop new ERU projections for the water system demands. The total
demand (ADD and MDD) for the Lakeland Hill area will be based on the North Lake
Tapps ERUs and the ERU projections from Phase 1 of this project. Roth Hill will
prepare a summary of the planning data in both a spreadsheet and 11"x 17" figures for
the Feasibility Report.
Task 3: Facility Evaluation (56 hours, $6,634)
Roth Hili will perform an analysis of the water system facilities needed to service the
North Lake Tapps area based on the assumption that the facility recommendations in
Phase 1 of this project are implemented. Roth Hill will evaluate the additional supply
needed to serve the area and determine the impact to Auburn's total water supply based
on the current use and future growth rate projections starting in 2005. A storage
analysis will be performed based on City's Policies and Criteria. The results of the
system evaluation will be summarized in the Feasibility Report. The new hydraulic
model prepared for Phase 1 of this project will be utilized by Roth Hili to evaluate the
distribution and transmission requirements, including proposed pressure zones.
Task 4: Recommendations (90 hours, $9,047)
Roth Hill will summarize the recommended improvements for the sources of supply,
storage, distribution and transmission, and pressure zones for the water system.
Planning level costs will be developed for each improvement. System and facility
improvements will be shown on 11" x 17" figures. The initial draft of improvements will
be provided to the City for review prior to finalizing the recommendations.
Roth Hill will develop a feasibility report that summarizes the analysis performed for the
planning data, facility evaluation and the planning level recommendations. This is not
intended to be an Engineering Design Report, but rather tables, figures and text. Six (6)
copies of the draft report will be submitted to the City for review. Upon review by the
City, modifications will be incorporated into a Final (engineer stamped & signed)
Feasibility Report (6 hardcopies & 1 electronic copy on CD).
Page 5 of 6
Exhibit A
Scope of Services
City of Auburn
July 29, 2005
Task 5: Phase Coordination (24 hours, $2,970)
Phase Administration includes production and implementation of the project plan,
schedule and budget. It also includes project coordination and communication with the
City and their representatives, including two (2) team meetings. Additionally, it involves
task assignments, quality control, document control and project cost accounting.
Deliverables:
Updated Water Model for the North Lake Tapps Area
Technical Memorandum
Draft Feasibility Report (6 copies)
Final (engineer stamped) Feasibility Report (6 hardcopies & 1 electronic copy on
CD)
Phase Cost: $22,926
Services Not Included in the Scope
• Agency and Adjacent Purveyor Coordination
• Financial Analysis
• Design, Survey and Construction Services
• Environmental Review and Assessment
• Community Involvement
• Regulatory Assistance Approval
Page 6 of 6