HomeMy WebLinkAbout11-21-2005 ITEM VIII-B-4A
TY OF R-••' ,
WASHINGTON
AGENDA BILL APPROVAL FORM
Agenda Subject
Date:
Acceptance of Grant funds from the Department of Ecology to update our
11/16/2005
Shoreline Master Program
Department:
Attachments Resolution No. 3939
Budget Impact: N/A
Planning, Building and Community
Auburn/Ecology Agreement
Administrative Recommendation :
City Council to Adopt Resolution No. 3939.
Background Background Summa:
Under Washington Administrative Code 173-26, the City is required to update
its Shoreline Master
Program. The last update was completed in 1973. This $150,000 grant will allow
staff to move forward
with this process.
F5.2.7, 03.4.2.8
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building
❑ M&O
❑ Airport ❑ Finance
❑ Cemetery
❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance
❑ Parks
❑ Human Services ® Planning & CD
❑ Fire
® Planning
❑ Park Board ® Public Works
❑ Legal
❑ Police
❑ Planning Comm. ❑ Other
❑ Public Works
❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No
Call for Public Hearing
Referred to Until
—/—/—
Tabled Until
_/_/_
Councilmember: Norman
Staff: Krauss
Meeting Date: November 21. 2005
Item Number: VIII.B.4
AUBURN* MORE THAN YOU IMAGINED
RESOLUTION NO. 3939
AN RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE ACCEPTANCE
OF A GRANT FROM THE STATE OF WASHINGTON
DEPARTMENT OF ECOLOGY IN THE AMOUNT OF ONE
HUNDRED FIFTY THOUSAND DOLLARS ($150,000.00) TO
UPDATE THE CITY'S SHORELINE MASTER PROGRAM, AND
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
THE NECESSARY AGREEMENTS TO ACCEPT SAID FUNDS
WHEREAS, the City of Auburn is required to meet certain planning
requirements pursuant to Washington Administrative Code (WAC) 173-26; and
WHEREAS, the State of Washington has appropriated funds to assist
local jurisdictions in the review and update of their shoreline master program
documents and implementing development regulations; and
WHEREAS the City of Auburn desires to update its shoreline master
program.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. The City Council of the City of Auburn hereby accepts a grant
from the Washington State Department of Ecology in the amount of One
Hundred Fifty Thousand Dollars ($150,000) to update the City's Shoreline
Master Program. The Mayor and City Clerk are authorized to execute an
Intergovernmental Agreement with the State of Washington Department of
Ecology for the reimbursement of said funds in substantial conformity with the
Agreement attached hereto and designated Exhibit "A" and incorporated herein
by this reference.
Resolution No. 3939
November 15, 2005
Page 1
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out directives of the
legislation.
Section 3. This Resolution shall be in full force and effect upon passage
and signatures hereon.
SIGNED and DATED this day of November 2005.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle Daskam,
City Clerk
Daniel B. Hei
City Attorney
Resolution No, 3939
November 15, 2005
Page 2
SMA Grant Agreement No. G0600103
between the
State of Washington Department of Ecology and the
CITY OF AUBURN
Project: Shoreline Master Program Update
THIS is a binding agreement entered into by and between the State of Washington, Department of
Ecology, (PO Box 47600, Olympia, Washington, 98504-7600) hereinafter referred to as the
"DEPARTMENT" and the City of Auburn, hereinafter referred to as the "RECIPIENT" to carry out the
activities described herein.
Recipient Name: City of Auburn
Planning and Community Development
25 West Main
Auburn, WA 98001-4998
Project Coordinators:
Telephone Number:
e-mail:
Contact for Recipient Billing/Invoicing
Payee on Warrants:
Project Officer for Ecology:
Phone:
e-mail:
Paul Krauss
253-931-3090 / FAX: 2530804-3114
pkrauss@ci.auburn.wa.us
Shelley Coleman, phone: 253-904-5019
City of Auburn
(address as above)
Sandra Lange
Department of Ecology, Northwest Regional Office
3190 —160'" Ave. SE, Bellevue, WA 98008-5452
425-649-4260 / Fax: 425-649-7098
slan461@ecy.wa.gov
The DEPARTMENT's source of funds is provisoed by Budget Bill ESSB 6090 to implement
shoreline management.
Very Important Note: Due to state law, all state funds that are disbursed to local governments
under these grants are appropriated in the state budget on an annual basis within the 2 -year project.
Funds appropriated for the first year of the grant will need to be spent on eligible activities by the end
of the fiscal year (June 30, 2006). Local governments are not allowed to carry unexpended funds
past that date. We are aware that state and local fiscal years are not on the same schedule;
however, state law requires strict adherence to the state fiscal year for state contracts.
Maximum Eligible Grant Share, Year 1: $85,000
Maximum Eligible Grant Share, Year 2: $65,000
Total Eligible Project Cost: $150,000
THE EFFECTIVE DATE of this grant is July 1, 2005 and EXPIRES on June 30, 2007.
Page 1 of 14
SMA Grant Agreement No. G060103 between the
Washington State Department of Ecology and the
City of Auburn
Scope of Work
Project Title: Shoreline Master Program Update
Description: The City of Auburn is located in King and Pierce Counties with a population of
approximately 46,000. Both the Green River and White River are located
within the Auburn City limits.
The City's current Shoreline Master Program was approved in 1972. The
City's population at that time (1970) was approximately 21,000, meaning that
the city's population through growth and annexations has doubled since the
shoreline master program's initial adoption.
The shoreline master program has not been updated since its adoption.
Recent development pressures for properties located along the shoreline and
legislative mandates have prompted the need for the City to move this
process forward and update the shoreline master program.
The City will complete an update of the Shoreline Master Program (SMP) that
is developed and adopted consistent with the procedural and substantive
requirements of the Shoreline Management Act and the Shoreline Master
Program Guidelines (Guidelines). The SMP development process will include
an inventory and analysis of shoreline ecological conditions and land use;
development of goals, policies, environment designations, and use
regulations; and a local adoption process. The City will incorporate public
participation in development of the SMP and will use consultant support as
appropriate.
Work
Program: The Recipient shall perform the following tasks.
Task 1: Performance Coordination
The City will coordinate its shoreline master program efforts in several ways
throughout the SMP process which will include but is not limited to:
• Attendance at Department of Ecology sponsored grantee coordination
meetings.
• Outreach to adjacent jurisdictions to address transitions of shoreline
areas.
• Contact with other jurisdictions / agencies for inventory / restoration plan
data / information sharing including King County. Once King County
determines what information may be pertinent for these planning
purposes, the City of Auburn will work with King County to determine the
information's worth. This coordination may result in similar inventory and
analysis approaches, development of compatible shoreline policies and
regulations, and coordinated public outreach and involvement.
Page 2 of 14
SMA Grant Agreement No. G060103 between the
Washington State Department of Ecology and the
City of Auburn
Timing is essential in this effort as the City of Auburn has an established
timeline in order to complete the update process. Auburn will utilize King
County's information to the greatest extent possible, but cannot jeopardize
this funding opportunity waiting on information.
Deliverables: Quarterly progress reports identifying progress by task and payment requests
reflecting task accomplishments including documentation of contacts.
Due Dates: October 20, 2005; January 20, April 20, July 20, and October 20, 2006; and
Final Report due January 20, 2007.
Task 2: Public Participation Process
The City shall inform and involve the public in updating the shoreline master
program during the update effort consistent with the Shoreline Management
Act (see RCW 90.58.130) and Parts I and II of WAC 173-26.
The City will prepare a public participation plan that identifies specific
objectives; key parties and establishes timelines for public participation
activities.
Deliverable: Email electronic file of public participation plan to Ecology project officer.
Date Due: November 15, 2005
Task 3: Inventory and Map Shoreline Conditions
The City shall compile pertinent and reasonably available data, plans, studies,
inventories, and other applicable information and evaluate existing reports,
information, aerial photos and GIS data. Working inventory maps at the
appropriate scale for analysis (i.e. coarser resolution maps for adjacent
lands/contributing drainage assessment, and finer resolution for the shoreline
jurisdiction characterization) will be created.
The City will collect the following information to the extent that such
information is relevant and reasonably obtainable:
SMA shorelines (all marine shorelines, streams greater than 20 cfs,
lakes greater than 20 acres, and any associated wetlands) contained
within the city's jurisdiction.
General location of channel migration zone, floodplains, and the
floodway.
Shoreline and adjacent land use patterns and transportation and utility
facilities, including the extent of existing structures, impervious surfaces,
vegetation and shoreline modifications in shoreline jurisdiction.
Page 3 of 14
SMA Grant Agreement No. G060103 between the
Washington State Department of Ecology and the
City of Auburn
• Critical areas, including wetlands, aquifer recharge areas, fish and
wildlife conservation areas, geologically hazardous areas, frequently
flooded areas as defined in RCW 36.70A, the Growth Management Act.
• Degraded areas and sites with potential for ecological restoration.
• Areas of special interest, such as priority habitats, rapidly developing
waterfronts, previously identified toxic or hazardous material clean-up
sites, or eroding shorelines.
• Existing and potential shoreline public access sites, including public
rights-of-way and utility corridors. The inventory will include, as available,
descriptions of recorded public access easements, their prescribed use,
maintenance and terms.
• General location of channel migration zones and floodplains.
• Historical aerial photographs documenting past conditions to assist in
preparing an analysis of cumulative impacts of development.
• Known archaeological and historic resources in shoreline jurisdiction
• Policies and regulations in shore land and adjacent areas that affect
shorelines, such as surface water management and land use regulations
(Critical Areas Ordinance, Flood ordinance, etc.)
Deliverables: E-mail draft list of inventory data sources to Ecology Project Officer for review
and comment. Submit digital working maps of inventory information
displayed at appropriate scale.
Due Date: May 1, 2006
Task 4: Shoreline Issues of Concern Analysis
Shoreline issues of concern, consistent with the State Shoreline Master
Program guidelines (chapter 173-26-201(3)(d)) WAC), will be analyzed and
addressed in a report, with referenced maps. This analysis will also consider
cumulative impacts (see Task 9), and identify measures to insure internal and
external consistency, as follows:
4.7: Characterization: The City will prepare a coarse analysis (characterization)
of shoreline ecosystem processes influencing the area subject to shoreline
jurisdiction including:
Description of ecological processes in the drainage basin linked to the
shoreline through hydrologic flows;
• Presentation of basic geographic context (geology, soils, vegetation and
drainage patterns) and a description of how it is relevant to the shoreline;
• Note location of major land uses, if any (e.g. dams, mining railroads);
• Note location and nature of known pertinent regulatory activities (e.g.
(ESA listings, TMDL, contaminated sites); and
• Identification of opportunities for protection/restoration of upland and
adjacent areas essential for maintaining shoreline form and function.
4.2: Characterize shoreline functions: Separating the shoreline into reaches
based on land use and ecological processes, this more detailed
characterization analysis will:
Page 4 of 14
SMA Grant Agreement No. G060103 between the
Washington State Department of Ecology and the
City of Auburn
• Describe the physical, biological and land use components associated
with each shoreline reach within shoreline jurisdiction;
• Evaluate and assess shoreline ecological functions based on current
scientific understanding of the relationship between the conditions of
ecosystem -wide processes and conditions within shoreline jurisdiction;
4.3: Identify opportunities for protection, restoration, public access and
shoreline use.
• Identify potential opportunities and possible impediments to the protection
and restoration of ecological functions;
• Identify current public access and opportunities for future access sites;
• Identify opportunities for appropriate shoreline uses.
4.4: Shoreline use analysis including:
• Estimation of future demand for shoreline space;
• Identification of potential use conflicts based on current use patterns and
projected trends.
Deliverables: Draft shoreline issues of concern report(s) addressing the four items identified
above in Tasks 4.1 through 4.4.
Due Date: June 30, 2006
Task 5: Prepare Analysis Report / Map Portfolio
The City will prepare a report and map portfolio that analyzes the information
and data collected in Task 4 as it relates to development of the Shoreline
Master Program. The report will describe the primary physical and biological
processes affecting adjacent lands and shoreline ecosystem function. It will
also delineate boundaries and map the land and water area contained within
SMA jurisdiction - identifying the preliminary extent of SMA shorelines within
the city's jurisdiction, addressing both the required minimum SMA jurisdiction
areas and any optional (floodplain and critical area buffer) SMA jurisdiction
areas for consideration and decision-making later in the SMP update process.
The report will present findings and recommendations in a way that is useful
for making planning decisions. More detailed information on shoreline
reaches will identify opportunities and constraints in:
1) Protecting and restoring ecological function;
2) Addressing the special requirements of shorelines of statewide
significance;
3) Providing public access; and,
4) Accommodating appropriate water -oriented uses.
Page 5 of 14
SMA Grant Agreement No. G060103 between the
Washington State Department of Ecology and the
City of Auburn
This report will provide a foundation for establishing environment
designations. The report should identify data gaps, focusing on information
that would be useful to support plan development and implementation.
Maps at appropriate viewing scales will be prepared to illustrate findings.
Potential areas for shoreline use, public access, restoration and/or protection
will be indicated. The portfolio will list and map public access to shorelines.
Deliverable: Draft and final digital copies and three hard copies of final shoreline analysis
report and accompanying map portfolio.
Due Date: September 1, 2006
TASK 6: Restoration plan
Using information gathered from the inventory (Task 4) and findings from the
characterization of ecosystem wide processes and shoreline functions (Task
5), a restoration plan will be prepared that includes:
• Development of restoration goals and policies;
• Identification of potential and prioritized restoration sites;
• Identification of existing restoration projects and programs that will
contribute to the city's restoration goals;
• Identification of opportunities for shoreline protection, restoration, and
public access;
• Development of an implementation strategy identifying appropriate funding
sources, restoration project timelines and benchmarks.
Deliverable: Three hard copies and one digital copy of restoration plan and implementation
strategy.
Due Date: September 1, 2006
Task 7: Draft Shoreline Master Program
A draft shoreline master program (SMP) will be prepared consistent with the
Shoreline Management Act and Shoreline Master Program guidelines to
include:
• Mapped existing and proposed shoreline environment designations
together with their justification consistent with the guidelines;
• Shoreline goals and policies which will serve as the shoreline element of
the Auburn Comprehensive Plan;
• Development regulations. The shoreline development regulations shall
identify shoreline uses and related standards applicable to the City's
shorelines.
• Administrative provisions setting forth city shoreline permit and
enforcement procedures.
Page 6 of 14
SMA Grant Agreement No. G060103 between the
Washington State Department of Ecology and the
City of Auburn
The organizational format of the draft shoreline master program, as it relates
to the City's existing comprehensive plan and development regulations, will be
determined as part of this process.
Deliverable: Three (3) hard copies and one electronic copy of the draft SMP including
maps identifying shoreline environment designations.
Due Date: November 30, 2006
Task 8: Address cumulative impacts
Evaluate cumulative impacts as an ongoing part of the development of
proposed policies, environment designations and related shoreline
regulations. This includes evaluating the incremental impacts of proposed
policies, designations and regulations on shoreline ecological functions as well
as on other functions and uses of the shoreline consistent with the Shoreline
Management Act (water -oriented uses, public access, etc).
Deliverable: Three (3) hard copies and one electronic copy: Report on results of analysis,
including supporting maps and/or graphics.
Due Date: December 15, 2006
Task 9: Adoption of Final SMP
The City shall conduct a review and adoption process for the final draft SMP
as provided in the SMA, WAC 173-26, and the State Environmental Policy
Act. The SMP shall contain shoreline goals, policies, regulations, environment
designations, required administrative provisions and clear definition of final
SMP jurisdiction boundaries.
The recipient shall complete public review and the adoption process for the
SMP amendment, and adoption by local elected body.
Deliverables: Three hard copies and one digital copy (Microsoft Word format) of the adopted
SMP including maps and diagrams, and any relevant supporting
documentation.
Due Date: June 30, 2007.
balance of page left blank intentionally
Page 7 of 14
SMA Grant Agreement No. G060103 between the
Washington State Department of Ecology and the
City of Auburn
Deliverables (to Ecology)
All products, reports, and payment requests shall be sent to the attention of:
Sandra Lange, Project Officer
Department of Ecology, Northwest Regional Office
Shorelands and Environmental Assistance Program
3190 — 160" Ave. SE
Bellevue, WA 98008-5452
Budget
Very Important Note: Due to state law, all state funds that are disbursed to local governments
under these grants are appropriated in the state budget on an annual basis within the 2 -year project.
Funds appropriated for the first year of the grant will need to be spent on eligible activities by the end
of the fiscal year (June 30, 2006). Local governments are not allowed to carry unexpended funds
past that date. We are aware that state and local fiscal years are not on the same schedule;
however, state law requires strict adherence to the state fiscal year for state contracts.
Expenditure Budget: (for Recipient reporting and Ecology tracking purposes):
Maximum Eligible Grant Share, Year 1: $85,000
Maximum Eligible Grant Share, Year 2: $65,000
Total Eligible Project Cost: $150,000
Deviations from the line -item budget are allowed, but in no circumstances may the Recipient exceed
the total project cost. If deviations exceed 10% within any task, the Ecology Project Officer may
require a budget amendment to redistribute costs among tasks. When submitting invoices to
Ecology, the Recipient shall itemize all costs by task and provide subtotals by task on Ecology's
Form C2, Voucher Support Form. All payment requests must have forms A, B, C (and D if
applicable) and receive Ecology Project Officer approval before any payment can be released.
*Indirect Rate. The indirect rate shall not exceed 25% of Ecology paid direct staff labor and benefit
costs. This rate covers space utilities, miscellaneous copying, telephone, motor pool, janitorial
services, records storage, rental, county fiscal and legal services, etc. Items not included in this list
shall be reported with the first payment request and shall remain consistent for the life of the grant.
Each quarterly payment request shall be accompanied by a commensurate progress report
available online at http://www.ecy.wa.gov/programs/sea/grants/smp/forms.htmi.
The DEPARTMENT's source of funds is provisoed by (Budget Bill ESSB 6090) to implement
shoreline management .
Page 8 of 14
SMA Grant Agreement No. G060103 between the
Washington State Department of Ecology and the
City of Auburn
Expenditure Reporting: The Recipient will organize all invoices by task expenditures as
follows:
Budget - Year 1
Budget - Year 2
Balance of page left blank intentionally
Page 9 of 14
SMA Grant Agreement No. G060103 between the
Washington State Department of Ecology and the
City of Auburn
11 Special Terms & Conditions for SMP Grants
Administrative Guidelines. The RECIPIENT shall comply with the DEPARTMENT's
current edition of "Administrative Requirements for Ecology Grants and Loans", publication
number 91-18. The RECIPIENT shall be responsible for maintaining appropriate financial
records throughout the life of the project and in accordance with these guidelines.
2. Reimbursement: Grants are awarded on a reimbursable basis. The RECIPIENT initially
pays project costs in full. Upon presentation of a billing to the DEPARTMENT, the
DEPARTMENT's share of the project is reimbursed to the RECIPIENT.
3. Requests for Reimbursement. Requests for reimbursement shall be submitted at least
civarterly but not more than once per month by the RECIPIENT on state invoice voucher
forms. Payment requests are to include at a minimum Form A19 -1A "Invoice Voucher",
Form B, "Running Budget Summary", Form C: Voucher Support" and Form D "Contractor
Participation Report" (if applicable). All requests for payment are to be accompanied by a
commensurate progress report.
NOTE: Ecology forms are contained in the "Administrative Guidelines for Ecology Grants
and Loans" and must be used for payment requests. Otherwise requests will be returned to
the RECIPIENT for submittal on the correct forms. Electronic copies of these forms and the
"Administrative Requirements for Ecology Grants and Loans" ("Yellow Book") are available at
Ecology's websites:
■ Forms - http://www.ecy.wa.gov/biblio/9118A.htmi
■ Yellow Book- http://www.ecy.wa.gov/biblio/9118.htmi
Back-up Documentation. Complete backup documents (including but not limited to all
invoiced costs, time sheets [signed and dated by both employee and supervisor], etc.) must
be maintained by the RECIPIENT. These expenses shall be kept in grant files according to
budget task for a period of three years after project completion and made available at any
time for inspection by the DEPARTMENT.
Right to Audit: The RECIPIENT agrees that payment(s) made under this grant shall be
subject to reduction for amount charged thereto which are found after audit examination not
to constitute allowable costs under this grant. The RECIPIENT shall refund by check
payable to the DEPARTMENT the amount of such reduction of payments under completed
or terminated grants.
4. Progress Reports. The RECIPIENT shall prepare and submit quarterly progress reports to
the DEPARTMENT. Reports shall be submitted no later than 20 calendar days after the end
of the reporting period.
Page 10 of 14
SMA Grant Agreement No. G060103 between the
Washington State Department of Ecology and the
City of Auburn
5.
A progress report form is available on line at:
http://www.ecV,wa.gov/programs/sea/grants/smp/forms.htmi and includes:
Report Contents: Quarterly reports should be concise and should include the following
- Comparison of actual accomplishments by task to the objectives established for the
reporting period
- List deliverables due to Ecology by date of this progress report and their status.
- Status of project schedule
- Budget status
- Personnel changes
- Any difficulties encountered during the quarter
Project Completion Report: The purpose of this report is to document that the project
and each of its tasks has been completed. The project completion report is to be submitted
with the final invoice and must contain a brief (200-300 words) description of the work
accomplished under the grant by task.
County or City Name
Grant No. G0600_
Project Title
Task Title
Task Number
Date
6. Identification of Project Materials - All reports, maps, and
other documents published as part of this grant agreement shall
carry the name of the RECIPIENT, Ecology's grant number (in the
upper right hand corner), title, the specific task number of the
product and date centered on the front cover or title page (or in
the case of maps, the block which contains the name of the
Government unit or Department) and acknowledgment of the
source of funding as follows:
Quality Assurance/ Quality Control (QA/QC) Plan. IF this project involves the collection
of environmental measurement data, the RECIPIENT needs to prepare a QA/QC plan to
ensure the consistent application of quality assurance principles to the planning and
execution of all activities involved in generating this data. The plan shall be conducted in
accordance with the DEPARTMENT's Guidelines and Specifications for Preparing Quality
Assurance Project Plans for Environmental Studies, current edition, (Ecology Publication No.
91-16). The plan must describe the monitoring and data quality objectives, procedures, and
methodologies which will be used to ensure that all environmental data generated will meet
these requirements. The size and complexity of the plan should be cost effective and in
proportion to the magnitude of the sampling effort. The RECIPIENT may also reference
Page 11 of 14
,.
First Quarter
July
Jul 1 — September 30'
p
October 20, 2005
Second Quarter
October 1 — December 31
January 20, 2006
Third Quarter
January 1 — March 31
April 20, 2006
Fourth Quarter
April 1 — June 30
July 20, 2006
V:
z
s .
First Quarter
July 1 — September 30
October 20,2006
Second Quarter
October 1 — December 31
January 20, 2007
Third Quarter
January 1 — March 31
April 20, 2007
Fourth Quarter
April 1 — June 30
July 20, 2007
A progress report form is available on line at:
http://www.ecV,wa.gov/programs/sea/grants/smp/forms.htmi and includes:
Report Contents: Quarterly reports should be concise and should include the following
- Comparison of actual accomplishments by task to the objectives established for the
reporting period
- List deliverables due to Ecology by date of this progress report and their status.
- Status of project schedule
- Budget status
- Personnel changes
- Any difficulties encountered during the quarter
Project Completion Report: The purpose of this report is to document that the project
and each of its tasks has been completed. The project completion report is to be submitted
with the final invoice and must contain a brief (200-300 words) description of the work
accomplished under the grant by task.
County or City Name
Grant No. G0600_
Project Title
Task Title
Task Number
Date
6. Identification of Project Materials - All reports, maps, and
other documents published as part of this grant agreement shall
carry the name of the RECIPIENT, Ecology's grant number (in the
upper right hand corner), title, the specific task number of the
product and date centered on the front cover or title page (or in
the case of maps, the block which contains the name of the
Government unit or Department) and acknowledgment of the
source of funding as follows:
Quality Assurance/ Quality Control (QA/QC) Plan. IF this project involves the collection
of environmental measurement data, the RECIPIENT needs to prepare a QA/QC plan to
ensure the consistent application of quality assurance principles to the planning and
execution of all activities involved in generating this data. The plan shall be conducted in
accordance with the DEPARTMENT's Guidelines and Specifications for Preparing Quality
Assurance Project Plans for Environmental Studies, current edition, (Ecology Publication No.
91-16). The plan must describe the monitoring and data quality objectives, procedures, and
methodologies which will be used to ensure that all environmental data generated will meet
these requirements. The size and complexity of the plan should be cost effective and in
proportion to the magnitude of the sampling effort. The RECIPIENT may also reference
Page 11 of 14
SMA Grant Agreement No. G060103 between the
Washington State Department of Ecology and the
City of Auburn
Technical Guidance for Assessing the Quality of Aquatic Environments, February 1994
(Ecology Publication No. 91-78), in developing the plan. The QA/QC report shall be limited
to a concise description of the environmental measurement aspects of this project.
Ecology's Project Officer shall review and approve this plan prior to initiation of work.
The QA/QC plan may describe the following elements:
■ Assumptions that direct the collection and analysis;
■ Resources used (such as flights for aerial photos);
■ Resource documents that will be consulted;
■ Field methods employed;
■ Office methods employed;
■ Training level of staff involved in data collection and analysis;
■ Equipment/ materials to be used and accurate calibration assurance.
8. Coordination with Ecology's Geographical Information System (GIS). If this project
involves developing GIS data, the RECIPIENT shall coordinate with Ecology's GIS office in
an effort to promote compatibility and to encourage sharing of geospatial data. To facilitate
data sharing, the DEPARTMENT utilizes the following standards:
ESRI's ARC/INFO
Current version
ESRI's ArcView
Current Version
Horizontal Datum
North American Datum 1983 (1991 adjustment) as defined by the
National Geodetic Survey. (Also referred to as: NAD83/91)
Vertical Datum
NGVD 29 or NGVD 88
Projection System
Lambert Conic Conformal
Coordinate
The system of plane coordinates established by the National Geodetic
System & Zone
Survey for defining and stating the positions or locations of points on
the surface of the earth within the state of Washington is referred to as
the Washington Coordinate System of 1983.
The coordinate system standard is Washington Coordinate System of
1983 (WCS 83) zone appropriate for geo-datasets that are maintained
fully within the WCS 83 North zone or, WCS 83 South zone.
The standard is Washington Coordinate System of 1983 South zone if
the geo-dataset is maintained as a statewide layer or, a regional layer
crossing zones.
Coordinate Units
US Survey Foot. The standard conversion of coordinates between the
meter and the US survey foot shall be based upon the length of the
meter being equal to exactly 39.37 inches.
Accuracy
+/-40 Feet (1:24,000) minimum accuracy to within a foot of the true
Standard
North American datum system
Vector Import
ArcExport, DLG and/or DXF, shapefiles
Format
Raster Import
Format
TIFF, BIL/BIP, RLC,GRID,ERDAS
Page 12 of 14
SMA Grant Agreement No. G060103 between the
Washington State Department of Ecology and the
City of Auburn
Whenever possible, the Recipient is encouraged to utilize the standards listed above when
compiling data. The State's data management information is also available at the following
website: http://www.dis.wa.gov/portfolio/. Please contact John Tooley (360-407-6418,
itoo461(&ecv.wa.00v ) for more information.
The Recipient shall submit copies to Ecology's Project Officer with complete documentation
as it relates to all digital data, GIS coverages, shape files, related tables and map products.
9. Washington State Minority and Women's Business Participation. The RECIPIENT
agrees to solicit and recruit, to the maximum extent possible, certified minority-owned (MBE)
and women -owned (WBE) businesses in purchases and contracts initiated after the effective
date of this Agreement.
In the absence of more stringent goals established by the RECIPIENT's jurisdiction, the
RECIPIENT agrees to utilize the DEPARTMENT'S goals for minority- and women -owned
business participation in all bid packages, request for proposals, and purchase orders.
These goals are expressed as a percentage of the total dollars available for the purchase or
contract and are as follows:
Construction/Public Works
Architecture/Engineering
Purchased Goods
Purchased Services
Professional Services
10% MBE
6%WBE
10% MBE
6%WBE
8% MBE
4%WBE
10% MBE
4%WBE
10% MBE
4%WBE
No contract award or rejection shall be made based on achievement or non -
achievement of the goals. Achievement of the goals is encouraged, however, and the
RECIPIENT and ALL prospective bidders or persons submitting qualifications shall take
the following affirmative steps in any procurement initiated after the effective date of
this Agreement:
a. Include qualified minority and women's businesses on solicitation lists.
b. Assure that qualified minority and women's businesses are solicited whenever
they are potential sources of services or supplies.
C. Divide the total requirements, when economically feasible, into smaller tasks or
quantities, to permit maximum participation by qualified minority and women's
businesses.
d. Establish delivery schedules, where work requirements permit, which will
encourage participation of qualified minority and women's businesses.
e. Use the services and assistance of the State Office of Minority and Women's
Business Enterprises (OMWBE) and the Office of Minority Business Enterprises
of the U.S. DEPARTMENT of Commerce, as appropriate
By signing this Agreement, the RECIPIENT certifies that the above steps were, or will
be followed. Any contractor engaged by the RECIPIENT under this agreement shall be
required to follow the above five affirmative steps in the award of any subcontract(s).
The RECIPIENT shall report to the DEPARTMENT at the time of submitting each
invoice, on forms provided by the DEPARTMENT, payments made to qualified firms.
The report will address:
Page 13 of 14
SMA Grant Agreement No. G060103 between the
Washington State Department of Ecology and the
City of Auburn
a. Name and state OMWBE certification number of any qualified firm receiving funds
under the voucher, including any sub -and/or sub -subcontractors.
b. The total dollar amount paid to qualified firms under this invoice.
10. Consistency: It is the responsibility of the Recipient to ensure that all sub -recipients and
contractors comply with the terms and conditions of the agreement and that the State of
Washington is named as an express third -party beneficiary of such subcontracts with full
rights as such.
11. Grant Closeout: All products for this project shall be submitted to the DEPARTMENT on
or before July 20. 2007 or otherwise specified in the Scope of Work. Completed end -of -
biennium estimate forms and final payment requests must be submitted in accordance with
notification provided by Ecology's Fiscal Office.
12. All Writings Contained Herein. This agreement, the appended "General Terms and
Conditions", and the DEPARTMENT'S current edition of "Administrative Requirements for
Ecology Grants and Loans", contains the entire understanding between the parties, and
there are no other understandings or representations except those set forth or incorporated
by reference herein. No subsequent modification(s) or amendment(s) of this agreement shall
be of any force or effect unless in writing, signed by authorized representatives of the
RECIPIENT and DEPARTMENT, and made a part of this agreement.
IN WITNESS WHEREOF, the parties hereby execute this Grant Agreement
State of Washington
Department of Ecology City of Auburn
Gordon White Date Signature, Authorized Official Date
Program Manager
Shorelands and Environmental
Assistance Program
Print Name of Authorized Official
Approved as to form only by
the Assistant Attorney General
Title of Authorized Official
Federal Identification Number: 91-6001225
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