HomeMy WebLinkAbout11-21-2005 ITEM VIII-B-6CITY OF, � l',r
t AGENDA BILL APPROVAL FORM
WASHINGTON
Agenda Subject: Western State Arts Federation Grant Award
Date: November 8, 2005
Department:
Attachments: Resolution 3941
Budget Impact:
Parks, Arts and Recreation
Administrative Recommendation:
City Council adopt Resolution 3941.
Background Summary:
The Western State Arts Federation (WESTAF) awarded two TourWest grants to the City of Auburn Arts
Commission to support artistic fees for two performances: the Russian American Kids Circus (held on
September 18, 2005) and the Harlem Gospel Choir (held on October 7, 2005). Each performance,
featured in the 2005-2006 BRAVO! season, was granted $2,125., for a total of $4,250.
TourWest grants are designed to fund out-of-state artists who provide community outreach, in addition to
their public performance. These grants are made possible through support from the National Endowment
for the Arts (NEA).
R-1121-2
F5.5
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services E Planning & CD
❑ Fire ❑ Planning
❑ Park Board [_]Public Works
❑ Legal ❑ Police
❑ Planning Comm. ❑ Other
❑ Public Works ❑ Human Resources
❑ Information Services
Action:
Committee Approval: ❑Yes []No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until /_/
Tabled Until_ _/_/_
_
Councilmember: Norman Staff: Faber
Meeting Date: November 21, 2005 Item Number: VIll.B.6
AUBURN * MORE THAN YOU IMAGINED
RESOLUTION NO. 3941
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, AUTHORIZING THE ACCEPTANCE OF A GRANT
FROM WESTERN STATE ARTS FEDERATION (WESTAF) AND
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE
NECESSARY AGREEMENTS TO ACCEPT SAID FUNDS
WHEREAS, the City of Auburn Arts Commission, on behalf of the City of
Auburn, submitted an application to the Western State Arts Federation (WESTAF) for a
grant to support artistic fees for performances and artistic community outreach
programs; and,
WHEREAS, the City has been advised that it has been approved to receive a
grant from said program in the amount of Four Thousand Two Hundred Fifty and
No/100s Dollars ($4,250); and,
WHEREAS, acceptance of the grant will benefit the citizens of Auburn.
NOW, THEREFORE, THE CITY COUNCIL OF AUBURN, WASHINGTON,
HEREBY RESOLVES as follows:
Section 1. Acceptance of Grant and Authorization of Contract. The City
Council hereby accepts the WESTAF grant in the amount of Four Thousand Two
Hundred Fifty and No/100s Dollars ($4,250), and authorizes the Mayor and City Clerk to
execute the necessary grant documents with WESTAF for said funds.
Section 2. Implementation. The Mayor is further authorized to implement
such administrative procedures as may be necessary to carry out the directions of this
legislation, including assuring that the grant fund appropriation is included in the
appropriate budget documents of the City.
Resolution No. 3941
November S, 2005
Page 1
Section 3. Effective Date. That this Resolution shall take effect and be in full
force upon passage and signatures hereon.
SIGNED and DATED this day of November, 2005.
CITY OF AUBURN
PETER B. LEWIS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
II 1 A. IMV
Resolution No. 3941
November 8, 2005
Page 2
June 3, 2005
2005.2006 TourWest Contract
Presenter: City of Auburn Arts Commission
Artist/Company: Harlem Gospel Choir
Engagement Dates: 10/07/2005 - 10/07/2005
Number of Outreach Activities: 1 Number of Public Performances: 1
TourWest Award Amount: $2125 Artistic Fees: $6,500
The Western States Arts Federation (WESTAF) shall assign the grant award amount for the
presenter listed above following the return of a signed copy of this contract within 30 days of the
date on this contract. Failure to return a signed copy of this contract in accordance with the
schedule shall result in the forfeiture of the grant award. WESTAF shall pay the presenter 100%
of the award amount listed above following the timely return of a completed 2005-2006
TourWest Final Report within 60 days following the engagement and these items: a'copy of the
performance program, a current season brochure, published press releases, feature stones,
and/or reviews.
If any dates, fees, and/or activities change at any time from those listed above, the presenter
must notify WESTAF within 30 days of the change. NOTE: Changes in plans may affect award
amounts and must meet the goals and review criteria of the TourWest program.
The above artistic fees shall be paid directly to the artist/company (or designated
representative) by the presenter as per the artist -presenter contract.
All TourWest supported engagements must include at least (1) public performance. A public
performance is defined as a full-length performance for which promotion and marketing to the
general public have been provided and the audience for which is a cross-section of the
community (e.g. not primarily school -aged children during regular school hours.)
All information and conditions contained in the 2005-2006 TourWest guidelines are incorporated
herein, By signing this contract, the presenter agrees to comply with Title VI of the Civil Rights
Act of 1964, as amended (42 U.S.C. 2000d et seq.); Section 504 of the Rehabilitation Act of
1973 (29 U.S.C. 794) and the Americans with Disabilities Act of 1990 ("ADA") (42 U.S.C. 12101-
12213); the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.); Title IX of the Education
Amendments of 1972 (20 U.S.C. 1661 at seq,); and The Drug -Free Workplace Act of 1988 (41
U.S.C. 701 at seq. And 45 C.F.R. pt. 1154): as well as all regulations of the National
Endowment for the Arts issued pursuant to these statutes; and the applicant thereby gives
assurance to immediately take any measures necessary to comply.
Grantees must clearly acknowledge support from the National Endowment for the Arts and
WESTAF in their programs and related promotional materials. Acknowledgement should be
given in text and graphically by using the NEA and WESTAF logos. Copies of both the WESTAF
and NEA logos may be found on the WESTAF website. Please point your browser to
http:/Iwww.westaf.org. Alternately, you may request copies of these logos via regular or
electronic mail by calling 303-629-1166. Acknowledgement of the Endowment and WESTAF's
support can be phrased in a variety of ways—for example;
Funding for the Commission and its programs is provided by the Western States Arts
Federation and the National Endowment for the Arts.
This project received support from the Washington State Arts Commission; WESTAF,
the Western States Arts Federation; and the National Endowment for the Arts.
Compliance is mandatory with all requirements, paperwork, and related timelines as described
herein; failure to do so may jeopardize current and/or future funding from WESTAF.
TourWest is made possible through support from the National Endowment for the Arts, the
Western States Arts Federation (WESTAF), and its participating state arts agencies. Support
through TourWest is contingent on available funds.
We the undersigned understand and will comply with the terms of this contract.
June 3 2006
for WESTAF Date
June 24, 2005
Lori Patrick, Cultural Arts Manager, Citq;,of Auburn
and title (typed)
e
AuburnwA 98002
City, State Zip
253-804-5049 (phone); 253-931-4005 (fax); 1patrick@auburnwa_gov
Phone/Fax/E-mail
Please return both pages within 30 days to:
WESTAF
1743 Wazee St, Suite 300
Denver, CO 60202
Phone: 303/629-1166
Fax: 303/629-9717
E-mail: shannon.daut@westaf.org
Ij IV�LV VJ VV. IV "" LJJJJIYVVJ
June 3, 2005
20054006 TourWest Contract
Presenter: City of Auburn Arts Commission
Artist(Company: The
Engagement Dates:0 pe)105
Number of Outreach Activities: *✓ I Number of Public Performances: 1
TourWest Award Amount: $2125 Artistic Fees: $16,000
The Western States Arts Federation (WESTAF) shall assign the grant award amount for the
presenter listed above following the return of a signed copy of this contract within 30 days of the
date on this contract. Failure to return a signed copy of this contract in accordance with the
schedule shall result in the forfeiture of the grant award. WESTAF shall pay the presenter 100%
of the award amount listed above following the timely return of a completed 2005-2006
TourWest Final Report within 60 days following the engagement and these items: a copy of the
performance program, a current season brochure, published press releases, feature stories,
and/or reviews.
If any dates, fees, and/or activities change at any time from those listed above, the presenter
must notify WESTAF within 30 days of the change. NOTE: Changes in plans may affect award
amounts and must meet the goals and review,criteria of the TourWest program.
The above artistic fees shall be paid directly to the artist/company (or designated
representative) by the presenter as per the artist -presenter contract.
All TourWest supported engagements must include at least (1) public performance. A public
performance is defined as a full-length performance for which promotion and marketing to the
general public have been provided and the audience for which is a cross -stiction of the
community (e.g. not primarily school -aged children during regular school hours.)
All information and conditions contained in the 2005-2006 TourWest guidelines are incorporated
herein. By signing this contract, the presenter agrees to comply with Title VI of the Civil Rights
Act of 1964, as amended (42 U.S.C. 2000d at seq.); Section 504 of the Rehabilitation Act of
1973 (29 U.S.C. 794) and the Americans with Disabilities Act of 1990 ("ADA") (42 U.S.C. 12101-
12213); the Age Discrimination Act of 1975 (42 U.S.C. 6101 at seq,); Title IX of the Education
Amendments of 1972 (20 U.S.C. 1681 et seq.); and The Drug -Free Workplace Act of 1988 (41
U.S.C. 701 at seq. And 45 C.F.R. pt. 1154); as well as all regulations of the National
Endowment for the Arts issued pursuant to these statutes; and the applicant thereby gives
assurance to immediately take any measures necessary to comply.
Grantees must clearly acknowledge support from the National Endowment for the Arts and
WESTAF in their programs and related promotional materials. Acknowledgement should be
given in text and graphically by using the NEA and WESTAF logos. Copies of both the WESTAF
and NEA logos may be found on the WESTAF website. Please point your browser to
http;//www.wautaf.org. Alternately, you may request copies of these logos via regular or
electronic mail by calling 303-629-1166. Acknowledgement of the Endowment and WESTAF's
support can be phrased In a variety of ways—for example:
Funding for the Commission and its programs is provided by the Western States Arts
Federation and the National Endowment for the Arts.
This project received support from the Washington State Arts Commission; WESTAF,
the Western States Arts Federation; and the National Endowment for the Arts.
......w UVVJIVJo
Compliance is mandatory with all requirements, paperwork, and related timelines as described
herein; failure to.do so may jeopardize current and/or future funding from WESTAF.
TourWest is made possible through support from the National Endowment for the Arts, the
Western States Arts Federation (WESTAF), and its participating state arts agencies. Support
through TourWast is contingent on available funds.
We the undersigned understand and will comply with the terms of this contract.
for WESTAF Date
Lori Patrick, Cultural Arts Manager
Name and title (typed)
910 9th St. SE
Auburn, WA 98001
City, State Zip
253-804-5049, phone; 253-931-4005, fax; 1patrick@auburnwa.gov
15hone/Fax/E-mail
Please return both pages within 30 days to:
WESTAF
1743 Wazee St, Sulte 300
Denver, CO 80202
Phone: 303/629-1166
Fax: 303/629.9717
E-mail: shannon.daut@westaf,org