HomeMy WebLinkAbout06-05-2006 ITEM V-C-3CITYOFT
WASHINGTON
AGENDA BILL APPROVAL FORM
Agenda Subject:
Date:
Award Contract 05-24
May 22, 2006
Department:
Attachments:
Budget Impact:
Public Works
Budget Status Sheet, Bid Tab
$ 138,126
Summary, and Ma
Administrative Recommendation:
City Council award Contract 05-24, Project Number C513A, Terminal Park Neighborhood Improvements
Phase 1 to Interwest Construction & Development, Inc., and waive the bid irregularities on their low bid of
$390,499.63 plus WA state sales tax of $10,716.96 for a total contract price of $401,216.59.
Background Summary:
The purpose of this project is to improve the Terminal Park neighborhood by completing sidewalks along
roadways that currently do not have sidewalks. This project will construct sidewalks with wheelchair
ramps, a storm drainage system, water main upgrades, and pavement overlay along the western border
of Terminal Park (C St SE from 12th St SE to 14' St SE) and the northern border of Terminal Park
Elementary (10th St SE from B St SE to C St SE).
There were several minor irregularities in the bid proposal, however, these irregularities did not
substantively modify the documents nor did they provide an advantage in the bid.
A total project increase of $165,317 will be required in 2006 to complete this project; of this amount a
budget amendment of $138,126 of General Fund money is required as a budget amendment. This
general fund money is required to match the Community Development Block Grant funds received for this
project for 2006 and to carry forward the grant funds received in 2005. It is also anticipated that budget
expenditures in the 430 Water and 432 Storm Drainage Funds will not be exceeded this year due to the
deferral of construction of the R St Improvement Project.
W0605-10
04.12.1 PR C513A
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD
❑ Fire ❑ Planning
❑ Park Board ®Public Works
❑ Legal ❑ Police
❑ Planning Comm. ❑ Other
® Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes []No
Council Approval: ❑Yes ❑No Call for Public Hearing _I_I
Referred to Until _/_/_
Tabled Until —/—/
Councilmember: Wagner Staff: Dowd
Meeting Date: June 5, 2006 1 Item Number: V.C.3
A, BURN * MORE THAN YOU IMAGINED
BUDGET STATUS SHEET
Project No: C513A Title: Terminal Park Neighborhood Improvements Phase 1
O PS & E @ 100%
Q Pre-bid Date: May 18, 2006
O Award
Const. @ 100%
Funds Budaeted (Funds Available)
Funding
2005
2006
2007
Total
001.32 General Engineering Fund
57,000
26,000
(001 Fund Project Contingency)
57,000
001 Community Development Block Grant
100,000
100,000
0
200,000
430 Water Utility Fund*
10,000
159,000
Total
169,000
432 Storm Drainage Fund
50,000
50,000
(432 Fund Project Contingency)
100,000
Total
1 217,0001
309,0001
0
526,000
Estimated Cost (Funds Needed)
Activity
2005
2006
2007
Total
Design Engineering
18,874
26,000
(001 Fund Project Contingency)
44,874
Construction Estimate
63,177
538,949
0
538,949
Construction Engineering
27,000
Total
27,000
Project Contingency
159,000
200,000
43,000
(432 Fund Project Contingency)
43,000
Total
18,874
634,949
0
653,824
432 Storm Drainaae Fund Status
2005
2005
001 General Fund Status
2006 2007
Total
001 Funds Budgeted
001 Funds Needed
157,000
18,874
100,000
174,949
257,000
193,823
(001 Fund Project Contingency)
138,126
74,949
63,177
001 Funds Required
0
0
0
430 Water Utility Fund Status
2005 2006 2007
Total
430 Funds Budgeted
430 Funds Needed
10,000
0
159,000
200,000
169,000
200,000
(432 Fund Project Contingency)
10,000
0
0
432 Funds Required
0
41,000
31,000
432 Storm Drainaae Fund Status
2005
2006 2007
Total
432 Funds Budgeted 50,000
432 Funds Needed 0
50,000
260,000
100,000
260,000
(432 Fund Project Contingency) 50,000
0
0
432 Funds Required 0
210,000
160,000
*The water budget has $1,000,000 budgeted in 2006 for the Pipeline Replacement program of which $159,000 has
been allocated towards this project.
W0605 -10A
BID TABULATION
BID TOTALS SUMMARY
Project Name: C513A, Terminal Park Neighborhood Improvement Project
Prepared by: City of Auburn
Bid Date: 5/16/06
ENGINEER'S ESTIMATE. $ 526,412.60
AVERAGE BASIC BID AMOUNT: $ 468,930.77
BASIC BID SPREAD AMOUNT: $ 133,851.57 Basic BID Amount Spread $ Spread %
LOW BIDDER: Interwest Construction & Development $ 390,499.63 -$135,912.97 -25.82%
Second Bidder: NOVA Contracting, Inc $ 461,690.00 -$64,722.60 -12.30%
Basic BID (Tax not Included)
Total BID (Includes Tax on Schedule B)
Interwest Construction & Dew $
390,499.63
$
401,216.59
NOVA Contracting, Inc $
461,690.00
$
470,252.84
DPK, Inc $
499,182.25
$
510,727.85
Construct Co. $
524,351.20
$
539,129.97
5/22/2006 (9:22 Alva
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