HomeMy WebLinkAbout06-05-2006 ITEM VIII-B-4*
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WASHINGTON
AGENDA BILL APPROVAL FORM
Agenda Subject: Acceptance of 4Culture Grant Funds
Date: May 12, 2006
Department: Parks, Arts and
Attachments: Resolution No. 4035
Budget Impact:
Recreation
and
Agency Services Agreement 106037A
Administrative Recommendation:
City Council adopt Resolution No. 4035.
Background Summary:
Resolution No. 4035 authorizes the Mayor to execute an agreement with King County 4Culture to accept
grant funds which will be distributed to local artistic organizations. The King County office of 4Culture
awarded a grant in the amount of $13,000 to the City of Auburn Arts Commission. This award is to
provide funds with which to sponsor programs of art museums, cultural museums, heritage museums, the
arts and/or the performing arts. We apply for these funds every two years through a competitive process.
The City of Auburn Arts Commission accepts applications and distributes these funds to community
organizations to support programs and activities throughout Auburn. Funding recommendations are
based on the artistic excellence of the program, on the need for the program in the community, on how
citizens of Auburn will be served by the program, and on the ability of the organization to carry out the
project.
In the 2005 funding cycle, we distributed funds to the Auburn Symphony Orchestra, White River Valley
Museum, Puget Sound Wind Youth Ensemble, Puget Sound Musical Theater, Global Voices/SPLAB,
Uniquely Auburn, and Evergreen City Ballet. Similar organizations/programs will be funded, and those
receiving funds are required to acknowledge support by 4Culture and the City of Auburn Arts Commission
on programs and other appropriate printed materials.
R-0605-1
A1.3
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
® Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
Y
[I Hearing Examiner E) Municipal Serv.
❑ Finance ❑ Parks
F-1HumanServices ® Planning & CD
El Fire ❑ Planning
❑ Park Board ❑Public Works
❑ Legal ❑Police
❑ Planning Comm. ❑ Other
❑ Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
_/
Referred to Until
Tabled Until
Councilmember: Norman Staff: Faber
Meetin Date: June 5, 2006 Item Number: VIII.B.4
AUB[TRN * MORE THAN YOU IMAGINED
RESOLUTION NO.4 0 3 5
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, ACCEPTING THE
APPROPRIATION AND EXPENDITURE OF THIRTEEN
THOUSAND AND NO/100 DOLLARS ($13,000.) IN GRANT
FUNDS FROM THE CULTURAL DEVELOPMENT
AUTHORITY OF KING COUNTY "4CULTURE" AND
AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE THE AGREEMENT WITH "4CULTURE" ON
BEHALF OF THE CITY AND THE CITY OF AUBURN ARTS
COMMISSION
WHEREAS, the Auburn Arts Commission, on behalf of the City of Auburn,
submitted an application to the Cultural Development Authority of King County
"4Culture" for its 2006 sustained arts grant; and
WHEREAS, the City has been advised that it has been approved to receive a
grant from said program in the amount of Thirteen Thousand and No/100s Dollars
($13,000.); and
WHEREAS, acceptance of the grant will benefit the citizens of Auburn;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The City Council of Auburn, Washington hereby accepts a grant
from "4Culture" in the amount of Thirteen Thousand and No/100s Dollars ($13,000),
and authorizes the Mayor and City Clerk to execute, on behalf of the City of Auburn and
the Auburn Arts Commission, Agreement No. 106037A with "4Culture" in a form
substantially as set forth on the copy of the agreement marked as Exhibit "A" attached
hereto and incorporated herein by this reference.
Section 2. That the Mayor is further authorized to implement such
administrative procedures as may be necessary to carry out the intent of this legislation,
Resolution No. 4035
May 15, 2006
Page 1
including assuring that the grant fund appropriation is included in the appropriate budget
documents of the City.
Section 3. That this resolution shall be in full force and effect upon passages
and signatures hereon.
DATED and SIGNED this day of , 2006.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
-------------------------
Resolution No. 4035
May 15, 2006
Page 2
CHECKLIST
DATE: April 26, 2006
TO: Laurie Rose
FROM: Lara Holman
RE:
PROGRAM COORDINATOR
City of Auburn Arts Commission AGREEMENT# 106037A
4
CULTURE
TEL 206 296.7580
v/TTY 206 296.8574
FAx 206 296.8629
101 PREFONTAINE PL S
SEATTLE WA 98104
WWW.4CULTURE.ORG
Enclosed you will find two copies of your contract for services and other documents required for the completion of the
contract. Please sign and return both contracts and any other required documents to 4Culture, 101 Prefontaine PI S,
Seattle, WA 98104-2672. One copy of the contract will be returned to you after it has been signed by the Executive
Director.
Packet Contents:
1. Contract. Sign and print name, title and date on page 7 Provide Tax I.D. or Social Security
number on page 1 of the contract. The contract include exhibits which constitute a part of the
contract: please note them carefully.
2. Enclosures: Please complete the enclosures (as indicated w/ an "X") and return with the signed contract. These forms
are required and must be signed before the contract can be accepted for completion.
® Certificate of Insurance for Liability Coverage designating the Cultural Development Authority of IGng County, its
officers, employees and agents as additional insured (see attached sample). The certificate of insurance should be furnished
by the contractor's Insurance Company.
❑ Consultant Disclosure Form (contracts of $2,500 or more).
❑ Personnel Inventory Report (contracts of $25,000 or more in a calendar year).
❑ Affidavit and Certificate of Compliance (contracts of $25,000 or more). This form must be notarized.
❑ Disability Assurance of Compliance/Section 504 [Organizations only]. This form must be signed and
notarized.
❑ W-9 (Request for Taxpayer identification Number and Certification). This form must be filed out
for IRS reporting.
3. The following are to be included with your request of payment, upon completion of agreed services.
Invoice(s) Please refer to payment schedule if more invoices are eiven
Cultural Education Evaluation Form
Organization Evaluation Form
Artist Evaluation Form
Other
Do NOT make changes in or addition to the enclosed printed materials. If you have questions regarding any of the above, please
contact your Program Coordinator.
CHECKLIST.DOC
Agreement No. 106037A
Contractor's Federal Taxpayer ID No.
Contractor City of Auburn
Project Title: 2006 Programs, including "Special Projects Re -Grant Program"
Contract Amount: $ 13,000.00 Fund Source: CP - Arts Sustained Support
Contract Period From: 01/01/06 To:
12/31/06
AGENCY SERVICES CONTRACT 2006
THIS CONTRACT is entered into by the CULTURAL DEVELOPMENT AUTHORITY OF KING COUNTY
("4Culture"), whose address is 101 Prefontaine Place South, Seattle, WA 98104-2672 and telephone
number is (206) 296-7580 and the City of Auburn (the "Contractor"), whose address is 910 Ninth Street
SE, Auburn WA 98001 and telephone number is (253) 804-5057. Contractor is an art, cultural or
historical organization or specialist qualified to receive funds pursuant to King County Code Sections 2.48
and 4.42 and RCW 67.28.180 and as hereinafter may be amended. The 4Culture Board of Directors
approved providing funds for this project by Motion No.2006-12.
4Culture desires to provide funds with which the Contractor shall render certain services to King County
citizens. Such services are for the benefit of art museums, cultural museums, heritage museums, the arts,
and/or the performing arts and are consistant with those defined in RCW 67.28.180 ("Public Benefit
Services").
4Culture is organized pursuant to King County Ordinance 14482 and RCW 35.21.730, et seg. RCW
35.21.750 provides as follows: "[All] liabilities incurred by such public corporation, commission, or authority
shall be satisfied exclusively from the assets and properties of such public corporation, commission or
authority and no creditor or other person shall have any right of action against the city, town, or county
creating such corporation, commission, or authority on account of any debts, obligations, or liabilities of
such public corporation, commission, or authority."
The legislative authority of 4Culture has found and declared that providing funds to Contractor to reimburse
Project costs in consideration of services provided hereunder constitutes a public purpose with the meaning
of Article VII, Section 1 of the Washington State Constitution for which public funds may properly be
expended or advanced.
NOW, THEREFORE, in consideration of payments, covenants, and agreements hereinafter mentioned, to
be made and performed by the parties hereto, the parties covenant and do mutually agree as follows:
AG SVC 06 Pagel of 7
I. SCOPE OF SERVICES
A. The Contractor shall provide services and comply with the requirements set forth hereinafter and
in the following attached exhibits which are incorporated herein by reference:
®
Specific Scope of Services & Reimbursement Schedule
Attached hereto as Exhibit
A
®
Project Proposal and Budget
Attached hereto as Exhibit
B
®
Insurance Requirements
Attached hereto as Exhibit
C
❑
Personnel Inventory (K.C.0 12.16.060A)( In combination with
other agreements, in excess of $25,000 in a calendar ear
Attached hereto as Exhibit
D
❑
Affidavit and Certificate of Compliance (K.C.0 12.16.060B)
for Agreements in excess of $25,000
Attached hereto as Exhibit
E
❑
Disability Assurance of Compliance/Section 504 (KCC
12.16.060D) [ORGANIZATIONS ONLY
Attached hereto as Exhibit
F
B. Purchase of Services. Funds awarded under this Agreement shall be used solely to reimburse
the Contractor for expenses incurred expressly and solely in accordance with the Project Proposal and
Budget and/or the Specific Scope of Services attached. Any amendment or modification to the Project
Proposal and Budget or the Specific Scope of Services and Payment Schedule must be approved in writing
by 4Culture. The work described generally by the Project Proposal and Budget and more specifically by
the Specific Scope of Services shall hereinafter be referred to as the "Project".
C. In addition to performing the Project, Contractor shall provide any Public Benefit Provisions that
may be specified in the Specific Scope of Services attached.
D. Contractor agrees to acknowledge 4Culture support with inclusion of the approved 4Culture logo
in all marketing and promotional materials during the period this contract is in force:
4
CULTURE
KING COUNTY GO901NO TAX
Approved logos are available for download in a variety of formats at
hftp://www.4culture.org/partner/logos
E. The Contractor agrees to notify 4Culture in advance of any public Project activities, including but
not limited to ground breaking events, dedications, and other public programs.
II. DURATION OF CONTRACT
This Agreement shall commence on January 1, 2006 and shall terminate on December 31, 2006.
This Agreement, however, may be terminated earlier as provided in Section IV hereof.
III. COMPENSATION AND METHOD OF PAYMENT
A. 4Culture shall reimburse the Contractor for its actual and authorized expenditures incurred in
satisfactorily completing the Specific Scope of Services attached and otherwise fulfilling all requirements
specified in this contract in an aggregate amount not to exceed $13,000.00.
AG SVC 06 Page 2 of 7
B. Contractor may apply to 4Culture for reimbursement upon completion of specified phases as
detailed in the Specific Scope of Services and Reimbursement Schedule attached to this contract.
C. Contractor shall submit an invoice and all accompanying reports in the forms attached hereto as
"EXHIBITS", not more than 30 days after the completion of each specified phase identified in the Specific
Scope of Services and Reimbursement Schedule. 4Culture will initiate authorization for payment after
approval of corrected invoices and reports. 4Culture shall make payment to the Agency not more than 60
days after the appropriate invoice is received.
D. Contractor shall submit its final invoice and all outstanding reports within 30 days of the date this
Agreement terminates. If the Agency's final invoice and reports are not submitted by the day specified in
this subsection, 4Culture will be relieved of all liability for payment to the Agency of the amounts set forth in
said invoice or any subsequent invoice
E. Accompanying the final invoice for the project, the Contractor shall also submit:
1. A project evaluation report upon the form provided by 4Culture.
2. If 4Culture requests, at least two images (prints, slides, or digital images accompanied by
a high-quality print-out) of publishable quality for use by 4Culture to publicize its funding programs. Photos
shall have credits, caption information, and permission to publish.
F. If the Contractor fails to comply with any terms or conditions of this -contract or to provide in any
manner the work or services agreed to herein, 4Culture may withhold any payment to the Contractor until
4Culture is satisfied that corrective action, as specified by 4Culture, has been completed. This right is in
addition to and not in lieu of 4Culture's right to terminate this contract as provided in Section IV, any other
rights of4Culture under this Agreement and any other right or remedy available to4Culture at law or in
equity.
IV. TERMINATION OF AGREEMENT
A. If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner its
obligations under this Agreement or if the Contractor shall violate any of its covenants, agreements or
stipulations of this Agreement, 4Culture may terminate this Agreement and withhold the remaining
allocation. Prior to so terminating this Agreement, 4Culture shall submit written notice to the Contractor
describing such default or violation. 4Culture shall not so terminate this Agreement if 4Culture determines
that Contractor has, within twenty (20) days of the date of such notice, fully corrected such default or
violation.
V. MAINTENANCE OF RECORDS
A. The Contractor shall maintain accounts and records, including personnel, property, financial, and
programmatic records and other such records as may be deemed necessary by 4Culture to ensure proper
accounting for all contract funds and compliance with this Agreement. All such records shall sufficiently and
properly reflect all direct and indirect costs of any nature expended and services provided in the
performance of this Agreement.
B. These records shall be maintained for a period of six (6) years after termination of this
Agreement unless a longer retention period is required by law.
AG SVC 06 Page 3 of 7
VI. AUDITS AND EVALUATIONS
A. The records and documents with respect to all matters covered by this Agreement shall be
subject at all times to inspection, review or audit by 4Culture and/or federal/state officials so authorized by
law during the performance of this Agreement and six (6) years after termination hereof.
B. The Contractor shall provide right of access to its facilities, including by any subcontractor to
4Culture, the King County, state and/or federal agencies or officials at all reasonable times in order to
monitor and evaluate the services provided under this Agreement. 4Culture will give advance notice to the
Contractor in the case of fiscal audits to be conducted by 4Culture.
C. The Contractor agrees to cooperate with 4Culture in the evaluation of the Contractor's
performance under this contract and to make available all information reasonably required by any such
evaluation process. The results and records of said evaluations shall be maintained and disclosed in
accordance with RCW Chapter 42.17 (Public Records Act).
VI1. PROPRIETARY RIGHTS
If any patentable or copyrightable material or article should result from the Project, all rights
accruing from such material or article shall be the sole property of Contractor. Contractor agrees to and
does hereby grant to 4Culture, an irrevocable, nonexclusive, and royalty -free license to use, according to
law, any material or article and use any method that may be developed as part of the work under this
Agreement. The foregoing license shall not apply to existing training materials, consulting aids, checklists,
and other materials and documents of Contractor which are modified for use in the performance of this
Agreement.
Vlll. FUTURE SUPPORT
4Culture makes no commitment to support the services contracted for herein nor guarantee
regarding the success of the services and assumes no obligation for future support of the Project except as
expressly set forth in this Agreement.
IX. HOLD HARMLESS AND INDEMNIFICATION
A. In providing services under this Agreement, the Contractor is an independent contractor, and
shall determine the means of accomplishing the results contemplated by this Agreement. Neither the
Contractor nor its officers, agents or employees are employees of 4Culture for any purpose. The
Contractor shall comply with all applicable federal and state laws and regulations regarding employment,
minimum wages and hours, and discrimination in employment. The Contractor is responsible for
determining the compensation of its employees, for payment of such compensation, and for all federal
and/or state tax, industrial insurance, and Social Security liability that may result from the performance of
and compensation for these services. The Contractor and its officers, agents, and employees shall make
no claim of career service or civil service rights which may accrue to a 4Culture employee under state or
local law. 4Culture assumes no responsibility for the payment of any compensation, wages, benefits, or
taxes by, or on behalf of the Contractor, its employees and/or others by reason of this Agreement. To the
extent allowed by law, the Contractor shall protect, defend, indemnify and save harmless 4Culture and its
officers, agents, and employees from and against any and all claims, costs, and/or losses whatsoever
occurring or resulting from (1) the Contractor's failure to pay any such compensation, wages, benefits, or
taxes; (2) the supplying to the Contractor of work, services, materials, or supplies by Contractor employees
or other suppliers in connection with or support of the performance of this Agreement. The Contractor shall
also defend, indemnify, and save harmless 4Culture, and its officers, agents, and employees, from and
against any and all claims made by Contractor's employees arising from their employment with Contractor.
AG SVC 06 Page 4 of 7
B. To the full extent provided by applicable law, the Contractor shall protect, defend, indemnify, and
save harmless 4Culture its officers, employees, and agents from any and all costs, claims, judgments,
and/or awards of damages, arising out of or in any way resulting from the acts or omissions of the
Contractor, its officers, employees, and/or agents, except to the extent resulting from 4Culture's sole
negligence. If this Agreement is a "a covenant, promise, agreement or understanding in, or in connection
with or collateral to, a contract or agreement relative to the construction, alteration, repair, addition to,
subtraction from, improvement to, or maintenance of, any building, highway, road, railroad, excavation, or
other structure, project, development, or improvement attached to real estate" within the meaning of RCW
4.24.225, the Contractor shall so protect, defend, indemnify, and save harmless 4Culture, its officers,
employees, and agents only to the extent of the Contractor's, its officers', employees', and/or agents'
negligence. The Contractor agrees that its obligations under this subparagraph extend to any claim,
demand, and/or cause of action brought by or on behalf of any employees, or agents. In the event 4Culture
incurs any judgment, award and/or cost arising there from including attorneys' fees to enforce the
provisions of this article, all such fees, expenses, and costs shall be recoverable from the Contractor.
Claims shall include, but are not limited to, assertions that the use or transfer of any software, book,
document, report, film, tape or sound reproduction or material of any kind, delivered hereunder, constitutes
an infringement of any copyright.
X. INSURANCE REQUIREMENTS
The Contractor shall procure and maintain for the duration of this Agreement insurance as
described on the Exhibit labeled as Insurance Requirements attached here to.
XI. CONFLICT OF INTEREST
. Chapter 42.23 RCW (Code Of Ethics For Municipal Officers --Contract Interests) is incorporated by
reference as if fully set forth herein and the Contractor agrees to abide by all the conditions of said Chapter.
Failure by the Contractor to comply with any requirements of such Chapter shall be a material breach of
contract.
In addition, Contractor represents, warrants and covenants that no officer, employee, or agent of
4Culture who exercises any functions or responsibilities in connection with the planning and implementation
of the Specific Scope of Contract Services funded herein, has or shall have any beneficial interest, directly
or indirectly, in this contract. The Contractor further represents, warrants and covenants neither it nor any
other person beneficially interested in this Agreement has offered to give or given any such officer,
employee, or agent of 4Culture, directly or indirectly, any compensation, gratuity or reward in connection
with this Agreement. The Contractor shall take all appropriate steps to assure compliance with this
provision.
AG SVC 06 Page 5 of 7
XII. NONDISCRIMINATION
During the performance of this Agreement, Contractor shall comply with state, federal and local
legislation requiring nondiscrimination in employment and the provision of services to the public, including,
but not limited to: Title VI of the Civil Rights Act of 1964; chapter 49.60 RCW (the Washington state law
against discrimination); K.C.C. chapter 12.16 regarding discrimination and affirmative action in employment
by contractors, subcontractors and vendors; K.C.C. chapter 12.17 prohibiting discrimination in contracting;
K.C.C. chapter 12.18 requiring fair employment practices; K.C.C. chapter and 12.22 prohibiting
discrimination in places of public accommodation.
The Contractor shall maintain, until 12 months after completion of all work under this contract, all
written quotes, bids, estimates or proposals submitted to the Contractor by all businesses seeking to
participate in this Agreement. The Contractor shall make such documents available to 4Culture for
inspection and copying upon request.
XIII. NOTICES
Whenever this Agreement provides for notice to be provided by one party to another, such notice
shall be in writing and directed to the chief executive officer of Contractor and the Executive Director of
4Culture at the addresses first written above. Any time within which a party must take some action shall be
computed from the date that the notice is received by said party.
XIV.GENERAL PROVISIONS
No modification or amendment to this Agreement shall be valid unless made in writing and signed
by the parties hereto. Proposed changes which are mutually agreed upon shall be incorporated by written
amendments to this Agreement. 4Culture's failure to insist upon the strict performance of any provision of
this Agreement or to exercise any right based upon a breach thereof or the acceptance of any performance
during such breach, shall not constitute a waiver of any right under this Agreement. In the event any term
or condition of this Agreement or application thereof to any person or circumstances is held invalid, such
invalidity shall not affect other terms, conditions, or applications of this Agreement which can be given
effect without the invalid term, condition, or application. To this end, the terms and conditions of this
Agreement are declared severable. The parties agree that this Agreement is the complete expression of
the terms hereto and any oral or written representations or understandings not incorporated herein are
excluded. Both parties recognize that time is of the essence in the performance of the provisions of this
Agreement.
XV. ATTORNEYS' FEES: EXPENSES
Contractor agrees to pay upon demand all of 4Culture's costs and expenses, including attorneys' fees
and 4Culture's legal expenses, incurred in connection with the enforcement of this Agreement. 4Culture may
pay someone else to help enforce this Agreement, and Contractor shall pay the costs and expenses of such
enforcement. Costs and expenses include 4Culture's attorneys' fees and legal expenses whether or not there
is a lawsuit, including attorneys' fees and legal expenses for bankruptcy proceedings (and including efforts to
modify or vacate any automatic stay or injunction), appeals, and any anticipated post judgment collection
services. Contractor also shall pay all court costs and such additional fees as may be directed by the court.
AG SVC 06 Page 6 of 7
XVI. SURVIVAL
The terms and conditions of Sections 111, V, VI, VII, VIII, IX, XI, XII, X111, XIV and XV shall survive the
termination of this Agreement and shall be continuing obligations of the parties.
4CULTURE:
4Culture-CDA Executive Director
Date
CONTRACTOR:
Signature
Name (Please type or print)
Title (Please type or print)
Date
r
AC SVC 06 Page 7 of 7
Exhibit A
SCOPE OF SERVICE
City of Auburn and 4Culture, the Cultural Development Authority of King County, mutually agree that
the following services be provided in accordance with the application and contract work sheet submitted to
and approved by the 4Culture Board of Directors.
Support for 2006 Programs, including "Special Projects Re -Grant Program" supporting public cultural events
and programs throughout Auburn. Events are open and publicized to the community.
AMOUNT $13,000.00
For artist fees and program expenses. Payable upon completion, submittal of invoice and documentation
regarding:
• Final budget, actual
Completion of evaluation form
Final report of program activities
Programs, brochures, flyers if available
PUBLIC BENEFIT
Programs will be accessible to a broad range of King County citizens.
PUBLICITY/PROMOTION POLICY
Prominent acknowledgment of 4Culture/ King County Lodging Tax Fund is required of all recipients for use
in all publicity and promotional materials, including, but not limited to brochures, press releases, programs,
posters, public service announcements, flyers and advertisements.
Final navment will not be made until acknowledgment is submitted on printed material
Exhibit B
4,
c'u.�rvRE
i{tN: C1711Mf11 41DO8INB ♦rUt
LAA SUSTAINED SUPPORT
s
or ram -A.,.
141 't tom# ita i �; " illA 98'I04
L) lin
�;p�li�lafipns.rnus be r"Olved int the olfttt�t �y 4: �9 �Iha, tin
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IN$T12UCTIONS
Read the LAA Sustained Support Program Guidelines before filling out this form.
• Attend a workshop and/or meet with 4Culture staff prior to submitting a proposal (optional).
• Please type application. Do not reduce type or use smaller than 10 point type.
• Signature of organization and municipal leadership required.
• Submit one signed original application and 10 double -sided copies, all three -hole punched
and paper -Gipped, NOT stapled.
• Submit one set of organizational paperwork, and one set of additional support materials.
Applicant
Organization Name: City of Aubum Arts Commission
Director. Mr. ❑ Ms.
Title: Cultural Arts Manager
First Name: Lori
Last Name: Patrick
County Council District Number:
Address:910 9" St. SE
City: Aubum
Zip: 98001
Area Code: 253 Phone: 804-5049
e-mail: Ipatrick@auburnwa.gov
Area Code�253 Fax: 931-4005
httpa/www.auburnwa.gov
THIS IS REQUIRED INFORMATION
Date of Incorporation: 9 / 9 / 1984
Name of Umbrella
Organization (if
applicable)
Call King Co. Records and Elections at
206 296.1581 to verify your Council
District or visit
hfti):I/www.metrokc.gov/mkpC,Ldistmap.htm
Federal Tax ID#: 91-6001228
Fiscal Year End Date: 12 / 31/ 05
Contact
Mr. ❑ Ms.
Title: Cultural Arts Manager
First Name: Lori
Last Name: Patrick
Address: 910 9'h St. SE
City: Auburn
Zip: 98001
Area Code: 253 Phone: 804-5049
a -mail: Ipatrick@auburnwa.gov
Address Location
Venue A: Auburn Performing Arts Center,
700 E. Main
County Council District #: 13
and KC Council District
Venue B: Auburn Riverside Theatre,
501 Oravetz Rd.
County Council District #: 13
of Primary Activities
Venue C: Game Farm Park, 3030 R St. SE;
Les Gove Park, I Ith and Auburn Way S.; City
Hall Gallery, 25 West Main St.
County Council District M 13
Total Operating Income
FY 2002: $ 301,590
for the Last 3 Completed
FY 2003: $ 334,055
Cal Years
FY 2004: $ 347,437
❑ Check here if you attended a Sustained
Support Program Application workshop
4Culture / 2006-2007 LAA Sustained Support Application
4Culture LAA Sustained Support Application
City of Auburn Arts Commission n
A. What is the oraanizina structure (government non-profit etc.) and what are the mission
and coals of your agency?
The City of Auburn Arts Commission is a local government arts agency housed within the City's 0
Parks, Arts and Recreation Department. Two full-time and one part-time staff manage a variety of
programs and services which encourage access for all citizens to a myriad of art forms, including 0
a free outdoor summer concert series, BRAVO! performance series, City Hall Gallery, public art
program, arts education program, Fourth of July Festival as well as technical and financial
assistance to local arts organizations. The commission is comprised of 12 community volunteers
appointed by the Mayor to three-year terms. According to a regional economic engine survey
conducted by Hebert Research last fall, Auburn received the highest cultural satisfaction rating
among South King County cities. ( p
Mission
The mission of the City of Auburn Arts Commission is to foster cultural growth and enrichment
within the community while sponsoring programs representative of the arts spectrum. In
recognition that the arts contribute enormously to Auburn's quality of life and foster economic
growth, the commission strives for excellence, diversity and vitality in its programming while
broadening the availability and appreciation of the arts.
Principal Goals
• To support and communicate the philosophy that cultural activities are an essential
ingredient for an enriched quality of life for all people.
• To promote art as a community -building activities that embrace the diversity of Auburn.
■ To expand and explore opportunities for arts and culture, while keeping events and
activities accessible and affordable.
• To support and cultivate local artists and arts organizations.
B. What are your primary accomplishments durina the last two years?
The City of Auburn Arts Commission's principal accomplishments in the past two years have
been its cultivation of collaborative partnerships with local business, government, education and
community arts organizations; its identification of additional funding sources; its ability to attract
record attendance and revenue in the 2003-2004 BRAVO! Series; and its re -design of the City
Hall Gallery.
This year, the commission partnered with several agencies and organizations to grow its slate of
summer performances. Comcast sponsored a popular outdoor cinema. We hope to continue the
partnership in 2006, and Pierce County has expressed interest in funding an outdoor cinema at
Sunset Park, located in the fast-growing Lakeland Hills neighborhood, which spans both King and
Pierce counties.
The commission teamed up with the Auburn Downtown Association (ADA) to present a new
program, Auburn Idol. Auditions were held at the ADA's annual Downtown Sidewalk Sale, and a
concert featuring the finalists was folded into the City's outdoor Shades of Summer concert
series. Last summer, the commission also re -introduced a downtown lunchtime concert series.
The noontime concerts coincided with the kickoff of the Sidewalk Sale and Good OI' Days
Festival. The collaborative partnership allowed the commission to play a more visible role in its
support of downtown events.
In 2004, the commission began partnering with Green River Community College to present Jazz
on the Commons, an outdoor summer concert in the college's redesigned Kennelly Commons.
The commission's partnership with the Auburn School District remains strong. Artists performing
on the City's BRAVO! performance series often conduct workshops and perform school shows,
expanding their reach in the community. In October, the Harlem Gospel Choir led a workshop
D. Specifically, how does Sustained Support funding assist you in your efforts?
The arts commission re -grants its sustained support dollars to local arts organizations in the form
of critical seed money for program development. These local organizations in turn deliver quality
and diversified arts programming to the community. This year, the commission funded seven
local arts organizations with $11,865 it received in sustained support dollars from 4Culture. Puget
i Sound Youth Wind Ensemble received $800 to assist with rental fees of t Auburn Performing
Arts Center. Uniquely Auburn was awarded $2,000 to support its free ommunity celebration. The
j } White River Valley Museum received $1,200 to support its fall exhibit. The Northwest
' . Spokenword Lab was awarded $2,000 to support artist fees for a literary arts festival. The Auburn
Symphony Orchestra received $3,100 to support a new chamber music series. Puget Sound
Musical Theatre was awarded $1,400 to fund an after-school musical program; and The
Evergreen City Ballet received $1,500 to support its Dance Start Program.
The commission continues to successfully identify additional funding sources. It applied for and
received its first Western State Arts Federation (WESTAF) grants to support performances by the
0
Harlem Gospel Choir and Russian American Kids Circus. Art Patch, a program of Public Health
/"°"1�
J
with the Tiger Tones Choir of Terminal Park, and the student choir performed to a standing
ovation at the public performance.
F
l
Last year, the commission relocated the City Hall Gallery from to the first -floor lobby and added
°
lighting and a hanging track system. The new location has increased visibility. The commission
received double the number of artist applications for 2006 exhibits.
D. Specifically, how does Sustained Support funding assist you in your efforts?
The arts commission re -grants its sustained support dollars to local arts organizations in the form
of critical seed money for program development. These local organizations in turn deliver quality
and diversified arts programming to the community. This year, the commission funded seven
local arts organizations with $11,865 it received in sustained support dollars from 4Culture. Puget
i Sound Youth Wind Ensemble received $800 to assist with rental fees of t Auburn Performing
Arts Center. Uniquely Auburn was awarded $2,000 to support its free ommunity celebration. The
j } White River Valley Museum received $1,200 to support its fall exhibit. The Northwest
' . Spokenword Lab was awarded $2,000 to support artist fees for a literary arts festival. The Auburn
Symphony Orchestra received $3,100 to support a new chamber music series. Puget Sound
Musical Theatre was awarded $1,400 to fund an after-school musical program; and The
Evergreen City Ballet received $1,500 to support its Dance Start Program.
The commission continues to successfully identify additional funding sources. It applied for and
received its first Western State Arts Federation (WESTAF) grants to support performances by the
Harlem Gospel Choir and Russian American Kids Circus. Art Patch, a program of Public Health
Seattle King County's Tobacco Prevention Program, plugged holes in funding for the summer
F
l
concert series and funded a Shakespeare in the Park performance. The City's Parks, Arts and
Recreation Department (the Mayor recently added Arts to the department's name, a major
accomplishment!) joined the Northwest Parks Foundation. As a member of the foundation, the
commission is better positioned to attract donations from business partners.
'
The 2003-2004 BRAVO! Season enjoyed record attendance and revenue. It marked the 11"
j
season for the BRAVO! series with a 28 -percent increase in revenue and attendance. In its 10th
-'
season, the Auburn Symphony continues to mature and build its reputation. The commission has
f
played a primary role in the founding and development of the symphony. "With its performances
last weekend, the Auburn Symphony has made the leap from excellent suburban orchestra to a
Washington ensemble of the first -rank," raved the Seattle P-/ in a recent review.
+i
Auburn is the entertainment crossroads of South King County. Emerald Downs Racetrack is here,
D. Specifically, how does Sustained Support funding assist you in your efforts?
The arts commission re -grants its sustained support dollars to local arts organizations in the form
of critical seed money for program development. These local organizations in turn deliver quality
and diversified arts programming to the community. This year, the commission funded seven
local arts organizations with $11,865 it received in sustained support dollars from 4Culture. Puget
i Sound Youth Wind Ensemble received $800 to assist with rental fees of t Auburn Performing
Arts Center. Uniquely Auburn was awarded $2,000 to support its free ommunity celebration. The
j } White River Valley Museum received $1,200 to support its fall exhibit. The Northwest
' . Spokenword Lab was awarded $2,000 to support artist fees for a literary arts festival. The Auburn
Symphony Orchestra received $3,100 to support a new chamber music series. Puget Sound
Musical Theatre was awarded $1,400 to fund an after-school musical program; and The
Evergreen City Ballet received $1,500 to support its Dance Start Program.
C. What are the Priorities of your community at this time and how is your agencv
responding to those concerns?
Auburn is a community of more than 47,000 residents who still believe they live in a small town.
City leadership begins with that core belief. While the addition of highways and malls has brought
tremendous changes, downtown remains the heart of the community. As the City moves into the
21st century, it continues to undertake major efforts to promote revitalization. Sound Transit's
Auburn station is the cornerstone of the revitalized downtown. In recent years, the arts
commission has partnered with Sound Transit to site three public art projects at the station. The
success at Sound Transit paved the way for public art to be integrated into various Cit
P Y P 9 y public
j
works projects. Last year, the new Auburn Justice Center incorporated blue neon lighting into the
design of its new headquarters. This year, a signage and landscape installation was folded into
t
the redesign of an intersection leading to the Les Gove Community Campus. The proposed public
art project for 2006 incorporates sidewalk and crosswalk treatments. The commission is also
considering a sculptural drinking fountain were the Interurban Trail crosses West Main Street.
Auburn is the entertainment crossroads of South King County. Emerald Downs Racetrack is here,
so are the Washington National Pro Golf Course, SuperMall of the Great Northwest, Muckleshoot
Casino, the Auburn Performing Arts Center and the White River Amphitheatre. As a local arts
agency, the commission serves the community by assisting and promoting local arts
i
organizations and the diversified programs they have to offer to the broader community.
D. Specifically, how does Sustained Support funding assist you in your efforts?
The arts commission re -grants its sustained support dollars to local arts organizations in the form
of critical seed money for program development. These local organizations in turn deliver quality
and diversified arts programming to the community. This year, the commission funded seven
local arts organizations with $11,865 it received in sustained support dollars from 4Culture. Puget
i Sound Youth Wind Ensemble received $800 to assist with rental fees of t Auburn Performing
Arts Center. Uniquely Auburn was awarded $2,000 to support its free ommunity celebration. The
j } White River Valley Museum received $1,200 to support its fall exhibit. The Northwest
' . Spokenword Lab was awarded $2,000 to support artist fees for a literary arts festival. The Auburn
Symphony Orchestra received $3,100 to support a new chamber music series. Puget Sound
Musical Theatre was awarded $1,400 to fund an after-school musical program; and The
Evergreen City Ballet received $1,500 to support its Dance Start Program.
'FINANCIAL
O.
Name of Organization: City Of Auburn Arts Commission Fiscal Year Ends: December 31
(month/day)
ACTUAL ACTUAL CURRENT BUDGET NEXT YEAR
FINANCIAL FY 2003 FY 2004 FY 2005 FY 2006
1 Arts Program Expenses: For organizations using calendar year budgets, use 2003, 2004, 2005 8 2008.
2 Personnel:777 T,
3 Artistic permanent
4 temporary
5 Production permanent
6 temporary
7 Administrative permanent
8 temporary
9 Education permanent
10 temporary
11 Production/Exhibition expenses
12 Marketing/Promotion expenses
13 Fundraising expenses
14 Education expenses
15 Occupancy expenses (mortgage/rent/utilities)
16 Administrative expenses
17 Subtotal
18 In -Kind expenses (must = Inkind Contributions)
19 TOTAL ART PROGRAM EXPENSES
20 Revenue Sources (Earned):
21 Box Office/Admission
22 Tuition/Workshops
23 Sales/Concessions/Rentals
24 Interest & Earnings (savings, reserves, etc.)
25 Other Earned Income
26 TOTAL EARNED REVENUE
27 Revenue Sources (Contributed):
28 Federal Government WESTAF
29 State Government
30 4Culture
31 City Government AUBURN
32 Corporations WESLEY
33 Foundations NEFA, TARGET
34 Individuals
35 Fundraising Events ([]Net or []Gross income?)
36 Misc. contributions PTA's/Art Patch
37 SUBTOTAL CONTRIBUTED INCOME
38 In -Kind Contributions Boeing/Media
39 GRAND TOTAL INCOME
PERSONNEL
40 Arts Program Personnel:
41
# of Artistic
permanent
42
144,908
temporary
43
# of Production
permanent
44
20,500
temporary
45
# of Administrative
permanent
46
121,040
temporary
47
# of Education
permanent
48
7,000
temporary
68,820
70,195
54,675
63,300
144,908
161,999
160,000
183,200
11,500
6,200
20,500
11,000
34,055
347,437
370,700398:600
121,040
122,454
139,200
145,600
4,547
5,555
7,000
8,100
2P
2P
2P
2P
18,282
13,979
12,495
13,000
18,630
26,383
16,500
21,300
8,825
8,250
8,705
9,900
6,323
2,617
6,300
6,500
32, ,,55'
341.237
350,200,.
387,600
11,500
6,200
20,500
11,000
334;055 1,
347,437 1
370,700
398,100
68,820
70,195
54,675
63,300
52,510
270,062
294,270-
323,000
11,500
6,200
20,500
11,000
34,055
347,437
370,700398:600
1,225
980
1,255
1,300
70,045 1
716175
$5,930
64,600
4,250 i 4,250
22,580 1 17,900 1 13,955 1 14,000
227,730 243,562 270,745 292,930
3,000
4,000 1,000
2,200
4,600
5,320
7,820
52,510
270,062
294,270-
323,000
11,500
6,200
20,500
11,000
34,055
347,437
370,700398:600
4Culture / 2006--2007 LAA Sustained Support Application Page 4
40V
38V
35V
37V
2P
2P
2P
12P
2P
2P
2P
2P
4Culture / 2006--2007 LAA Sustained Support Application Page 4
0
NOTESFinancial and
Personnel
0 0 Name of Organization: City of Auburn Arts Commission Fiscal Year Ends: December 31
If more room is needed, copy this form and attach additional sheets.
Line Item / Year Note
12 2004 With several more events in the 2003-2004 BRAVO! season, marketing expenses
increased. The commission also didn't receive in-kind printing for its season brochure
as it did in 2003 and 2005.
16
2004
The commission didn't make small tool/equipment purchases. Travel expenses were
also lower than other years.
18
2005
48
The commission received $9,500 in in-kind printing from Boeing. It didn't reviceive in-
kind printing in 2004, as Boeing considered in-kind applications in alternate years.
21
2005 The 2003-2004 BRAVO! Season featured more events and record attendnace and
ticket sales. The 2004-2005 season included four less revenue -generating events and
saw a drop in subscription sales. The 2005-06 season is rebounding.
36
2006
Miscellaneous contributions are expected to increase due to funding from Pierce
County to support an arts event in an Auburn park located in Pierce County.
t
'i
t
f
4Culture / 2006-2007 LAA Sustained Support Application Page 5
EVENTS -Most Recently
Completed Year
Name of Oraanizatinn- City of Ai ihi im Arta r'nmmieeinn
BRAVOI Series
Bobby Medina
Jan. 24
1
1
280
1,058
BYU Living Legends
Feb. 5 & 6
2
2
1,584
1,058
Auburn Symphony Orchestra
Feb. 21 & 22
2
2
930
1,058
Black to My Roots (KCPN)
Feb. 27
1
1
116
402
Footworks Percussive Dance
March 21
1
1
670
1,058
Broadway Show Tunes
April 24
1
1
580
1,058
Auburn Symphony Orchestra
Sept. 11 & 12
2
2
622
1,058
Flamenco Vivo
Oct. 16
1
1
673
1,058
Seattle Opera Young Artists
Nov. 5
1
1
164
1,058
Dances of China
Nov. 19
1
1
755
1,058
Red, White and Blue Christmas
Dec. 5
1
1
630
1,058
BRAVOI Kids Series
Gentlemen Jugglers
Jan. 17
1
1
330
402
Gene Cordova, ventriloquist
Feb. 7
1
1
210
402
Adventure Musical Theatre
Feb. 28
1
1
174
402
Thistle Theatre
April 24
1
1
150
402
Brothers from Different Mothers
Dec. 11
1
1
210
402
BRAVOI School Shows/Workshops
Carmona Flamenco 3 workshops/show
Jan. 16
4
1
600 N/A
One World Taiko school show
Jan. 22
2
1
600 N/A
One World Taiko 4 workshops
Jan. 23
4
1
115 N/A
BYU Living Legends school show
Feb. 6
1
1
1,000
1,058
Bakra Bata school show
Feb. 9
1
1
950
1,058
Bakra Bata workshop
Feb. 23
3
1
600 N/A
Footworks Dance school show
March 22
1
1
1,000
1,058
Flamenco Vivo Master Class (elementary)
Oct. 16
1
1
30
30
Brothers Different Mothers school shows
Oct. 18 & 19
4
2
1,100
402
Dances of China school show
Nov. 19
1
1
500
1,058
Fourth of July Festival (2 stages)
July 4
1
1
3,000 N/A
Shades of Summer Concerts
Sundown at Game Farm Park
Jo Miller and the Burly Roughnecks
July 16
1
1
400 N/A
Yesango
July 23
1
1
280 N/A
Vicci Martinez
July 30
1
1
280 N/A
Jazz on the Commons
Aug. 13
1
1
400 N/A
Kids' Summer Sounds
Amazing Pop O
July 14
1
1
400 N/A
Yeke Yeke
July 21
1
1
300 N/A
Tears of Joy
July 28
1
1
250 N/A
Eric Ode & The Smilin' Coyote Band
Aug. 4
1
1
325 N/A
The Konzelmans
Aug. 11
1
1
400 N/A
Public Art
Dedication of "Sighting" in Lakeland
Aug. 24
1
1
50 N/A
Dedication of Justice Center lighting
Nov. 12
1
1
200 N/A
Technical assistance
Year round
Local arts regranting program
June deadline
City Hall Gallery
7 exhibitions
lian. -Dec.
71
330 N/A
N/A
TOTAL ATTENDANCE
5,.
20858.
4Culture / 2006-2007 LAA Sustained Support Application Page 6
),
0
0
EVENTS -Current Year
00
Name of Or anization: City of Auburn Arts Commission Events for Year Ending: 2005
0
BRAVOI Series
Stand By Your Man Musical Jan. 30 1 1
4Culture / 2006--2007 LAA Sustained Support Application Page 7
AuburnSymphony Orchestra
Feb. 19 & 20
2
2
432
900
1,058
1,058
Evergreen City Ballet/Sleeping Beauty
April 22
1
1
430
1,058
Russian American Kids Circus
Sept. 18
1
1
430
1,058
Harlem Gospel Choir
Oct. 7
1
1
835
1,058
Auburn Symphony Orchestra
Oct. 15 & 16
2
2
650
1,058
Seattle Opera Young Artists
Nov. 4
1
1
110 (estimate)
402
McManus Comedies
Nov. 19
1
1
450 (estimate)
1,058
Red, White and Blue Christmas
Dec. 4
1
1
600 (estimate)
1,058
BRAVOI Kids Series
Tears of Joy
Jan. 22
1
1
172
402
Adventure Musical Theatre
Feb. 12
1
1
152
402
Wild West Wonder Show
March 5
1
1
140
402
Mad Science
April 2
1
1
210
402
Snapdragon Puppets Mousecracker
Dec. 10
1
1
200
402
BRAVOI School Shows/Workshops
Auburn Symphony open rehearsal
Feb. 18
1
1
325
1,058
Adventure Musical Theatre school show
Feb. 9 & 11
4
2
630
402
Mad Science school show
Feb. 16 & 17
4
2
950
402
Russian Kids Circus school show
Sept. 19
1
1
1,000
1,058
Harlem Gospel Choir workshop
Oct. 7
1
1
40 N/A
Harlem Gospel Choir school show
Oct. 7
1
1
1,000
1,058
McManus Comedies acting workshop
Nov. 18
1
1
35 N/A
Fourth of July Festival (2 stages)
July 4
1
1
3,500 N/A
Shades of Summer Concerts
Sundown at Game Farm Park
Foghorn String Band
July 15
1
1
220 N/A
New Blues Brothers/Outdoor Cinema
July 22
1
1
375 N/A
Layla Angulo Latin Jazz Band
July 29
1
1
200 N/A
The Paperboys
Aug. 5
1
1
300 N/A
Jazz on the Commons
Aug. 12
1
1
150 N/A
Auburn Idol auditions
July 23 & 24
2
2
200 NIA
Aubudn Idol finals
Aug. 19
1
1
400 NIA
Shakespeare in the Park
Aug. 28
1
1
200 N/A
King County Performance Network
Singing the Now/Christian Swenson
Oct. 23
1
1
300 N/A
Pony Boy All-Star Big Band
Oct. 30
1
1
300 N/A
City Hall Gallery
7 exhibits
Jan. - Dec.
7
330 NIA N/A
Downtown Brown Bag concerts
The Dead Edsels
July 21
1
1
25 N/A
Island Jamz Steel Drum
Aug. 11
1
1
25 N/A
Technical assistance
Year round
Local arts re -granting program
June deadline
4Culture / 2006--2007 LAA Sustained Support Application Page 7
S !Agkl "Chi"Wipt, and $ . natuKl��
Your complete application packet should include the documents below in the following order.
0
0
o
APPVCATION Q
if Application Cover Page, page 1
This is the first page of the application, which includes contact information for your organization.
Er Narrative Statement, page 2-3 1
This is an attachment, not to exceed 2 pages, which addresses the four questions listed in the application.
Financial and Personnel Information, page 4-5
This is an Excel sheet embedded in the application. Complete and print out both the Financial and Personnel Information
worksheet, and the Notes worksheet. .
Z Events, page 6-7
This is an Excel sheet, also embedded in the application. Complete and print out both the Events One and Events Two
worksheets. $,
Z Signature Page, page 8
This is the last page of the application, which includes this final checklist and the place below for the signature(s) of an
authorized representative of your organization, and a representative of your municipal leadership, if applicable.
*Include one signed original application, and ten double -sided copies, all three -hole punched and paper -clipped, NOT
STAPLED, in your application packet.
ORGANIZATIONAL PAPERWORK
BY" Copy of municipal legislation creating your organization or IRS determination letter of non-profit status
V List of Commission, Arts Council, or Board members
*Include just one copy of each of the pieces of organizational paperwork, paper -clipped, NOT stapled or three -hole
punched.
ADDIyIONAL SUPPORT MATERIALS
C+f These might include a current season/program brochure, and a sampling of past program brochures and reviews.
*Include just one copy of additional support materials, NOT stapled or three -hole punched.
t �
Signatures % }
Each signatory declares that s/he is an authorized official of the applicant organization or individual representative, is authorized '
to make this application, and will assure that any funds rpcei 'ed as a re�d"f this application are used only for the purposes set
forth herein. t J , „ ,
of
I ,tet 1
B. Signature of Municipal Leadership
*If the organization does not have a director on staff, a second member of the Board with fiscal authority should provide the seconc
signature.
Page 8
4Culture / 2006-2007 LAA Sustained Support Application
EXHIBIT C
INSURANCE REQUIREMENTS
Contractor shall procure, at its sole cost and expense, insurance against claims for injuries to persons or
damages to property which may arise from, or in connection with the performance of work hereunder by the
Contractor, his agents, representatives, employees, and/or subcontractors. The costs of such insurance shall be paid
by the Contractor or subcontractors.
For All Coverages: Each insurance policy shall be written on an "Occurrence" form. The Minimum Scope of
Insurance needed for this contract is as follows:
® Commercial General Liability Insurance Services Office form number (CG 00 01 Ed. 11-88)—Minimum
Combined Single Limit of $1,000,000 BI & PD with a General Aggregate
er project
1. Deductibles and Self Insured Retentions.
Any deductibles or self-insured retentions must be declared to, and approved by, the CDA. The deductible
and/or self-insured retention of the policies shall not apply to the Contractor's liability to the CDA and shall be the sole
responsibility of the Contractor.
2. Other Insurance Provisions
A. The insurance policies are to contain, or be endorsed to contain, the following provisions:
(a) General Liability Policies
(1) The CDA, its officers, employees and agents are to be covered as primary additional insured as
respects liability arising out of activities performed by or on behalf of the Contractor in connection with this
Agreement.
(2) To the extent of the Contractor's negligence, the Contractor's insurance coverage shall be primary
insurance as respects the CDA, its officers, employees, and agents. Any insurance and/or self-insurance
maintained by the CDA, its officers, employees, or agents shall not contribute with the Contractor's insurance
or benefit the Contractor in any way.
(3) The Contractor's insurance shall apply separately to each insured against whom claim is made
and/or lawsuit is brought, except with respect to the limits of the insurer's liability.
(b) All Policies
(1) Coverage shall not be suspended, voided, canceled, reduced in coverage or in limits, except as
reduced in aggregate by paid claims, at any point during the life of this contract.
3. Acceptability of Insurers
Unless otherwise approved in writing by the CDA, insurance is to be placed with insurers with a Best's rating of
no less than A: VIII, or, if not rated with Best's, with minimum surpluses the equivalent of Bests' surplus size VIII.
4. Verification of Coverage
Unless otherwise approved in writing by the CDA, Contractor shall furnish CDA with certificate(s) of insurance
evidencing compliance with requirements set forth above, which certificate(s) shall provide that no material change, or
cancellation or nonrenewal of policies referred to herein shall occur without thirty (30) days' prior written notice to CDA.