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Home My WebLink AboutITEM VIII-B-4 AGENDA BILL APPROVAL FORM WASHINGTON Agenda Subject: Date: Resolution No. 4058 JulV 11, 2006 Department: I Attachments: Budget Impact: Finance Resolution No. 4058 and Exhibit "A" Administrative Recommendation: City Council adopt Resolution No. 4058. Background Summary: The Washington State Department of Ecology has offered additional grant funds for the Coordinated Prevention Grant Program to be used for our business recycling program. The original grant was approved on Resolution No. 3957 on December 19, 2005 and was for $28,037. An amendment to the original grant has been offered that increases the amount by $14,727, for a total of $42,764. Resolution No. 4058 authorizes the acceptance of additional grant funds in the amount of $14,727. N0717-2 F5.2.7 Reviewed by Council & Committees: Reviewed by Departments & Divisions: D Arts Commission COUNCIL COMMITTEES: o Building o M&O D Airport 1:81 Finance o Cemetery o Mayor D Hearing Examiner 1:81 Municipal Servo 1:81 Finance D Parks o Human Services o Planning & CD D Fire D Planning o Park Board OPublic Works D Legal D Police o Planning Comm. D Other D Public Works D Human Resources D Information Services Action: Committee Approval: DYes ONo Council Approval: DYes ONo Call for Public Hearing -'-'- Referred to Until -'-'- Tabled Until --1-'- Councilmember: Cerino I Staff: Coleman Meetin~ Date: Julv 17, 2006 litem Number: VIII.B.4 AUBURN * MORE THAN YOU IMAGINED RESOLUTION NO. 4 0 5 8 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING AN AMENDMENT TO THE WASHINGTON STATE DEPARTMENT OF ECOLOGY 2006 - 2007 ECOLOGY COORDINATED PREVENTION GRANT PROGRAM AND AUTHORIZING THE ACCEPTANCE OF ADDITIONAL GRANT FUNDS IN THE AMOUNT OF FOURTEEN THOUSAND SEVEN HUNDRED TWENTY SEVEN DOLLARS ($14,727.00) WHEREAS, Resolution No. 3957, passed December 19, 2005, approved the acceptance of grant funds in the amount of Twenty Eight Thousand Thirty Seven Dollars ($28,037.00) for the 2006 - 2007 Ecology Coordinated Prevention Grant program and authorized the Mayor and City Clerk to execute an interlocal agreement for said grant between the Department of Ecology and the City of Auburn; and WHEREAS, the Department of Ecology has increased the state grant share from $28,037 to $42,764, an increase of $14,727; and WHEREAS, the City's goal and the purpose of the grant is to increase business recycling participation and raise awareness of effective commercial waste reduction and recycling methods. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES AS FOllOWS: Section 1. The Auburn City Council does hereby accept the Washington State Department of Ecology offer of additional grant funds in the amount of FOURTEEN THOUSAND SEVEN HUNDRED SEVEN DOLLARS ($14,727) as reimbursement for the 2006 - 2007 Coordinated Prevention Grant Resolution No. 4058 July 10, 2006 Page 1 of 2 Program. The City Council authorizes the Mayor and City Clerk to execute Amendment No. 1 to the Grant Contract No. G0600160, which is attached hereto as Exhibit "A" and incorporated herein by this reference. Section 2. The Mayor of the City of Auburn is hereby authorized to implement such administrative procedures as may be necessary to carry out the directions of this resolution. Section 3. This Resolution shall take effect and be in full force upon passage and signatures hereon. DATED and SIGNED THIS DAY OF ,2006. CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST: Danielle E. Daskam, City Clerk Resolution No. 4058 July 10, 2006 Page 2 of 2 c.r..........'-!\/cD [i\~vt:i \I C i.. JUL ~\ .~. STATE OF WASHINGTON2);~:!:~ c!~\:;, CITY OF AUBl iRN DEPARTMENT OF ECOLOGYPUBLlCWORk:','UEPT Northwest Regional Office · 3190 160th Avenue Sf · BeJ/evue, Washington 98008-5452 . (425) 649-7000 June 30, 2006 Kathleen Edman City of Auburn 25 West Main Auburn, WA 98001-4916 Re: Coordinated Prevention Grant Restored Funding Offer for G0600 160 - Amendment 1 Dear Kathleen: Due to the legislative restoration of Coordinated Prevention Grant (CPG) funding, the Department of Ecology will now provide up to $57,019 in matching funds for CPG activities. If you find this grant amendment satisfactory, please have both copies signed by the appropriate authorized official and returned to this office. Cullen Stephenson, Program Manager for the Solid Waste and Financial Assistance Program, will then sign both copies and I will return an executed copy to you for your records. The Department of Ecology may withdraw the grant offer if the signed agreement is not returned to me within 45 days. Please contact me at (425) 649-7056 or e-mail alew461@ecy.wa.gov, if you have any questions. Sincerely, ~k Anna Lewis Environmental Planner & Grant Officer Washington State Department of Ecology Solid Waste & Financial Assistance Program Enclosures c: Grant File ....,.. o AMENDMENT NO.1 TO GRANT CONTRACT NO. G0600160 BETWEEN STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND CITY OF AUBURN Purpose: To increase the state grant share of this grant by $14,727. This appropriation of funds will help the City of Auburn (RECIPIENT) to extend their commercial recycling outreach by creating Business Recycling Tool Kits. It is mutually agreed that the agreement is amended as follows: 1. The total maximum eligible cost for this agreement increases by $19,636 from $37,383 to $57,019. 2. The state grant share for this agreement increases by $14,727 from $28,037 to $42,764. 3. The following new Project 2, Busin,ess Recycling Tool Kits, will be added to the RECIPIENT's current Category A, Commercial Waste Reduction and Recycling. All other project information will remain in effect. a. Summary Description: the City of Auburn will create.a business recycling tool kit to be handed out to new businesses that start recycling. This kit will include recycling and waste prevention information, emphasizing local sites and recycling and waste prevention opportunities. Kits may be customized to fit the needs of a specific business. The tool kits may consist of, but are not limited to, materials such as: Commingled recycling instructions; Recycling labels and decals for the office, factory or warehouse; Resources for recycling different materials (wood, plastic film, scrap metal); How to start an office recycling program information; and Recycling tips and factoids for a successful recycling program. b. Goal Statement: The goal of this project is to increase business recycling participation in the City of Auburn and raise awareness of effective commercial waste reduction and recycling methods. c. Outcome Statement: Currently 835 of 1,408 (59%) Auburn businesses participate in the Auburn Business Recycling Program. Business Recycling Tool Kits will be distributed to 15% of new businesses (*86 businesses) that start a recycling program either with City's contracted hauler or an outside recycling vendor. *86 is 15% of the 573 Auburn businesses currently not recycling. d. Work Plan and Activities with Timeline: Timeline Jul - Se t 2006 Se t - Nov 2006 Jan 2007 Jan 2007 Feb 2007 Activi Design and develo the Business Rec clin Tool Kits Promote and deliver Business Rec clin Distribute evaluation forms Make follow-u calls of forms Enter and evaluate res onses, create re ort Amendment No.1 to Ecology Grant No. G0600160 Coordinated Prevention Grant Agreement with City of Auburn e. Method of Evaluation: · City of Auburn will track the number of new businesses who start the Business Recycling Program. · City of Auburn will track the number of Business Recycling Tool Kits distributed to new businesses. · City of Auburn will contact (via phone, surveyor site visit) each business who received a Business Tool Kit within 3 months to evaluate the effectiveness of the kit. f. Estimated Proiect Cost: $ 19,636.00 4. The existing CPG BUDGET and FUND SOURCE are deleted and replaced with the following: REGULAR CYCLE CPG BUDGET 1. Commercial Waste Reduction and Recycling $ 37,383.00 $ 37,383.00 $ 19,636.00 $ 19,636.00 TOTAL MAXIMUM ELIGIDLE COST FUND SOURCE: CPG BASE (174/H09) $ 9,346.00 2 Amendment No.1 to Ecology Grant No. G0600160 Coordinated Prevention Grant Agreement with City of Auburn FUND SOURCE: RESTORED (174/H32) Cash Match or Interlocal Costs 5. The effective date of this amendment is January 1,2006. 6. All other terms and conditions of the original contract remain in effect. STATE OF WASHINGTON DEPARTMENT OF ECOLOGY CITY OF AUBURN Cullen D. Stephenson Program Manager Solid Waste and Financial Assistance Authorized Official Date $ 4,909.00 Print Name of Authorized Official APPROVED AS TO FORM ONLY Assistant Attorney General Title "" 3 Date ~