HomeMy WebLinkAbout09-05-2006 ITEM V-C-2CITYOF
WASHINGTON
AGENDA BILL APPROVAL FORM
Agenda Subject:
Date:
Services Agreement
Se tember 5, 2006
Department: Attachments:
Budget Impact;
Human Resources A reement for Services
Administrative Recommendation:
City Council authorize execution of Agreement for Services No. AG -S-014 (2006) between the City of
Auburn and Pacific Power Generation.
Background Summary:
Agreement for Services No. AG -S-014 is a service agreement between the City of Auburn and Pacific
Power Generation for routine maintenance services on city -owned emergency power generation
equipment.
S0905-1
A3.16.8
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport ® Finance
❑ Cemetery ❑ Mayor
y
❑ Hearing Examiner ® Municipal Serv.
El Finance ❑ Parks
❑ Human Services El Planning & CD
El Fire [:1 Planning
El Park Board ❑Public Works
❑ Legal ❑ Police
❑ Planning Comm. ❑ Other
❑ Public Works ❑ Human Resources
❑ Information Services
Action:
Committee Approval: ❑Yes [--]No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
Tabled Until
Councilmember: Backus Staff: Heineman
Meeting Date: September 5, 2006 Item Number: V.C.2
AUBURN* MORE THAN YOU IMAGINED
CITY OF AUBURN
AGREEMENT FOR SERVICES
AGS -014 (2006)
THIS AGREEMENT made and entered into on this day of
2006, by and between the City of Auburn, a municipal corporation of the State of Washington,
hereinafter referred to as "City" and Pacific Power Generation 5808 South 196' Street, Kent
WA 98032, hereinafter referred to as the "Provider."
WITNESSETH:
WHEREAS, the City is in need of the services of individuals, employees or firms for
generator maintenance work; and,
WHEREAS, the City desires to retain the Provider to provide said services in connection
with the City's work; and,
WHEREAS, the Provider is qualified and able to provide services in corvnection with the
City's needs for the above-described work, and is willing and agreeable to provide such services
upon the terms and conditions herein contained.
NOW, THEREFORE, the parties hereto agree as follows:
1. Scone of Services.
The Provider agrees to perform in a good and professional manner the tasks described on
Exhibit "A", which is attached hereto and by this reference made a part of this
Agreement. (The tasks described on Exhibit "A" shall be individually referred to as a
"task," and collectively referred to as the "services.") The Provider shall perform the
services as an independent contractor and shall not be deemed, by virtue of this
Agreement and the performance thereof, to have entered into any partnership, joint
venture, employment or other relationship with the City. The Provider shall perform the
services described in Exhibit "A" on the equipment listed in Exhibit `B", which is
attached hereto and by this reference made a part of this Agreement.
2. Additional Services.
In the event additional services with respect to related work are required!. beyond those
specified in the Scope of Services, and not included in the compensation listed in this
Agreement, a contract amendment shall be set forth in writing and shall be executed by
the respective parties prior to the Provider's performance of the services there under,
except as may be provided to the contrary in Section 3 of this Agreement. Upon proper
completion and execution of an Amendment (agreement for additional services), such
Amendment shall be incorporated into this Agreement and shall have the same force and
effect as if the terms of such Amendment were a part of this Agreement as originally
executed. The performance of services pursuant to an Amendment shall be subject to the
terms and conditions of this Agreement except where the Amendment provides to the
contrary, in which case the terms and conditions of any such Amendment shall control.
AG -S-014
September 5, 2006
Page 1 of 12
In all other respects, any Amendment shall supplement and be construed in accordance
with the terms and conditions of this Agreement.
3. Performance of Additional Services Prior to Execution of an Amendment.
The parties hereby agree that situations may arise in which services other than those
described on Exhibit "A" are desired by the City and the time period for the completion
of such services makes the execution of Amendment impractical prior to the
commencement of the Provider's performance of the requested services. The Provider
hereby agrees that it shall perform such services upon the written request of an authorized
representative of the City pending execution of an Amendment, at a rate of compensation
to be agreed to in connection therewith. The invoice procedure for any such additional
services shall be as described in Section 7 of this Agreement.
4. Provider's Representations
The Provider hereby represents and warrants that the Provider has all necessary licenses
and certifications to perform the services provided for herein, and is qualified to perform
such services.
5. City's Responsibilities
The City shall do the following in a timely manner so as not to delay the services of the
Provider:
a. Designate in writing a person to act as the City's representative with respect to the
services. The City's designee shall have complete authority to transmit
instructions, receive information, interpret and define the City"s policies and
decisions with respect to the services.
b. Furnish the Provider with all information, criteria, objectives, schedules and
standards for the project and the services provided for herein.
C. Arrange for access to the property or facilities as required for the Provider to
perform the services provided for herein.
d. Examine and evaluate all studies, reports, memoranda, plans, sketches, and other
documents prepared by the Provider and render decisions regarding such
documents in a timely manner to prevent delay of the services.
6. Acceptable Standards
The Provider shall be responsible to provide, in connection with the services
contemplated in this Agreement, work products and services of a quality and professional
standard acceptable to the City.
7. Compensation.
As compensation for the Provider's performance of the services provided for herein, the
City shall pay the Provider the fees and costs specified on Exhibit `B" (or as specified in
an Amendment). The Provider shall submit to the City an invoice or statement of time
spent on tasks included in the scope of work provided herein, and the City shall process
the invoice or statement in the next billing/claim cycle following receipt of the invoice or
statement, and shall remit payment to the Provider thereafter in the normal course,
subject to any conditions or provisions in this Agreement or Amendment. The
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September 5, 2006
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Agreement number must appear on all invoices submitted. The not -to -exceed amount for
this agreement is $40,000.00, in any twelve month period.
8. Time for Performance and Term of Agreement
The Provider shall not begin any work under this Agreement until authorized in writing
by the City. The Provider shall perform the services provided for herein in accordance
with the direction and scheduling provided on Exhibit "A", unless othenvise agreed to in
writing by the parties. The Term of this Agreement shall terminate on 30 September
2007, provided that the agreement shall automatically be renewed for another year on 1
October of each year of the Agreement or any extension of the term unless either party
notifies the other of their intention to have the Agreement not renew.
9. Ownership and Use of Documents
All documents, reports, memoranda, diagrams, sketches, plans, surveys, design
calculations, working drawings and any other materials created or otherwise prepared by
the Provider as part of his performance of this Agreement (the "Work Products") shall be
owned by and become the property of the City, and may be used by the City for any
purpose beneficial to the City.
10. Records Inspection and Audit
All compensation payments shall be subject to the adjustments for any amounts found
upon audit or otherwise to have been improperly invoiced, and all records and books of
accounts pertaining to any work performed under this Agreement shall be subject to
inspection and audit by the City for a period of up to three (3) years from the final
payment for work performed under this Agreement.
11. Continuation of Performance.
In the event that any dispute or conflict arises between the parties while this Contract is in
effect, the Provider agrees that, notwithstanding such dispute or conflict, the Provider
shall continue to make a good faith effort to cooperate and continue work toward
successful completion of assigned duties and responsibilities.
12. Administration of Agreement
This Agreement shall be administered by on. behalf of the
Provider, and by the Mayor of the City, or designee, on behalf of the City. Any written
notices required by the terms of this Agreement shall be served on or, mailed to the
following addresses:
City of Auburn
Mark C. Ellingson
Facilities Manager
25 W Main St
Auburn, WA 98001-4998
Phone: 253.288-3158
Fax: 253. 804-3116
E-mail: mellingson@auburnwa.gov
AG -S-014
September 5, 2006
Page 3 of 12
Pacific Power Generation
Jody Adsero
Corporate Generator Service Manager
5808 S 196th St
Kent, WA 98032
Phone: (253) 395-9077
Fax: (253) 395-4145
E-mail: jadsero@pacificpowc,rgen.com
13. Notices.
All notices or communications permitted or required to be given under this Agreement
shall be in writing and shall be deemed to have been duly given if delivered in person or
deposited in the United States mail, postage prepaid, for mailing by certified mail, return
receipt requested, and addressed, if to a party of this Agreement, to the address for the
party set forth above.
Either party may change his, her or its address by giving notice in writing, stating his, her
or its new address, to the other party, pursuant to the procedure set forth above.
14. Insurance.
The Provider shall procure and maintain for the duration of this Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Provider, or the Provider's
agents, representatives, employees, or subcontractors.
Provider's maintenance of insurance as required by the Agreement shall not be construed
to limit the liability of the Provider to the coverage provided by such insurance, or
otherwise limit the City's recourse to any remedy available at law or in equity.
The Service Provider shall obtain insurance of the types described below:
a. Automobile Liability insurance, covering all owned, non -owned, hired and leased
vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00
01 or a substitute form providing equivalent liability coverage. Ifs necessary, the
policy shall be endorsed to provide contractual liability coverage. Provider shall
maintain automobile insurance with minimum combined single limit for bodily injury
and property damage of $1,000,000 per accident.
b. Commercial General Liability insurance shall be written on ISO occurrence form CG
00 01 and shall cover liability arising from premises, operations, independent
contractors, products -completed operations, stop gap liability, personal injury and
advertising injury, and liability assumed under an insured contract. The Commercial
General Liability insurance shall be endorsed to provide the Aggregate Per Project
Endorsement ISO form CG 25 03 11 85. There shall be no endorsement or
modification of the Commercial General Liability insurance for liability arising from
explosion, collapse or underground property damage. The City shall be named as an
insured under the Contractor's Commercial General Liability insurance policy with
respect to the work performed for the City using ISO Additional Insured endorsement
CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20
37 10 01 or substitute endorsements providing equivalent coverage, Commercial
General Liability insurance shall be written with limits no less than $1,000,000 each
occurrence, $2,000,000 general aggregate, and a $2,000,000 products -completed
operations aggregate limit.
AG -S-014
September 5, 2006
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c. Worker's Compensation coverage as required by the Industrial Insurance laws of the
State of Washington.
The insurance policies are to contain, or be endorsed to contain, the following provisions
for Automobile Liability and Commercial General Liability insurance:
a. The Provider's insurance coverage shall be primary insurance as respects the City.
Any insurance, self-insurance, or insurance pool coverage maintained by the City
shall be excess of the Provider's insurance and shall not contribute with it.
b. The Provider's insurance shall be endorsed to state that coverage shall not be
cancelled by either party, except after 30 days prior written notice by certified mail,
return receipt requested, has been given to the City.
Insurance is to be placed with an authorized insurer in Washington State. The insurer
must have a current A.M. Best rating of not less than A:VII
Provider shall furnish the City with certificates of insurance and a copy of the
amendatory endorsements, including but not necessarily limited to the additional insured
endorsement, evidencing the insurance requirements of the Provider before
commencement of the work.
15. Indemnification/Hold Harmless
The Provider shall defend, indemnify and hold the City and its officers, officials,
employees, and volunteers harmless from any and all claims, injuries, damages, losses, or
suits including attorney fees, arising out of or in connection with the performance of this
Agreement, except for injuries and damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to
RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to
persons or damages to property caused by or resulting from the concurrent negligence of
the Provider and the City, its officers, officials, employees, and volunteers, the Provider's
liability hereunder shall be only to the extent of the Provider's negligence. It is further
specifically and expressly understood that the indemnification provided herein constitutes
the Provider's waiver of immunity under Industrial Insurance, Title 51 RAW, solely for
the purposes of this indemnification. This waiver has been mutually negotiated by the
parties. The provisions of this section shall survive the expiration or termination of this
Agreement.
16. Assi ent.
Neither party to this Agreement shall assign any right or obligation hereunder in whole or
in part, without the prior written consent of the other party hereto. No assignment or
transfer of any interest under this Agreement shall be deemed to release the assignor from
any liability or obligation under this Agreement, or to cause any such liability or
obligation to be reduced to a secondary liability or obligation.
AG -S-014
September 5, 2006
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17. Compliance with Laws
The Provider, its officers, employees, and agents shall comply with applicable federal,
state, county, and local laws, statutes, rules, regulations, and ordinances, in performing its
obligations under this Agreement. Such compliance shall include abiding by all
applicable federal, state and local policies to ensure equal employment opportunity based
on ability and fitness to all persons regardless of race, creed, color, national origin,
religion, sex, sexual orientation, marital status, families with children, physical handicaps
or age. The Provider shall comply with applicable laws, standards, and regulations
pertaining to employment practices and employee treatment. Conditions of the Federal
Occupational Safety and Health Act of 1970 (OSHA), and the Washington Industrial
Safety and Health Act of 1973 (WISHA). The Provider agrees to indemnify and hold
harmless the City from all damages assessed for the Provider's failure to comply with the
Acts and Standards issued there under. The Provider is also responsible! for meeting all
pertinent local, state and federal health and environmental regulations and standards
applying to any operation in the performance of this Agreement.
18. Amendment, Modification or Waiver.
No amendment, modification or waiver of any condition, provision or term of this
Agreement shall be valid or of any effect unless made in writing, signed by the party or
parties to be bound, or such party's or parties' duly authorized representative(s) and
specifying with particularity the nature and extent of such amendment, modification or
waiver. Any waiver by any party of any default of the other party shall not affect or
impair any right arising from any subsequent default.
Nothing herein shall limit the remedies or rights of the parties hereto under and pursuant
to this Agreement.
19. Termination and Suspension
Either party may terminate this Agreement upon written notice to the other party if the
other party fails substantially to perform in accordance with the terms of this Agreement
through no fault of the party terminating the Agreement.
The City may terminate this Agreement upon not less than seven (7) days written notice
to the Provider if the services provided for herein are no longer needed from the Provider.
If this Agreement is terminated through no fault of the Provider, the Provider shall be
compensated for services performed prior to termination in accordance with the rate of
compensation provided in Exhibit `B" hereof.
20. Parties in Interest.
This Agreement shall be binding upon, and the benefits and obligations provided for
herein shall inure to and bind, the parties hereto and their respective successors and
assigns, provided that this section shall not be deemed to permit any transfer or
assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive
AG -S-014
September 5, 2006
Page 6 of 12
benefit of the parties hereto and it does not create a contractual relationship with or exist
for the benefit of any third party, including contractors, sub -contractors and their sureties.
21. Costs to Prevailing_PartL
In the event of such litigation or other legal action, to enforce any rights, responsibilities
or obligations under this Agreement, the prevailing parties shall be entitled to receive its
reasonable costs and attorney's fees.
22. Applicable Law.
This Agreement and the rights of the parties hereunder shall be governed by and
interpreted in accordance with the laws of the State of Washington and venue for any
action hereunder shall be in of the county in Washington State in which the property or
project is located, and if not site specific, then in King County, Washington; provided,
however, that it is agreed and understood that any applicable statute of limitation shall
commence no later than the substantial completion by the Provider of the services.
23. Captions, Headings and Titles
All captions, headings or titles in the paragraphs or sections of this Agreement are
inserted for convenience of reference only and shall not constitute a part of this
Agreement or act as a limitation of the scope of the particular paragraph or sections to
which they apply. As used herein, where appropriate, the singular shall include the plural
and vice versa and masculine, feminine and neuter expressions shall be interchangeable.
Interpretation or construction of this Agreement shall not be affected by any
determination as to who is the drafter of this Agreement, this Agreement having been
drafted by mutual agreement of the parties.
24. Severable Provisions.
Each provision of this Agreement is intended to be severable. If any provision hereof is
illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect
the validity of the remainder of this Agreement.
25. Entire Agreement.
This Agreement contains the entire understanding of the parties hereto in respect to the
transactions contemplated hereby and supersedes all prior agreements and understandings
between the parties with respect to such subject matter.
26. Counterparts.
This Agreement may be executed in multiple counterparts, each of which shall be one
and the same Agreement and shall become effective when one or more counterparts have
been signed by each of the parties and delivered to the other party.
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September 5, 2006
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27. Relationship of Parties
The parties intend that an independent contractor relationship shall be created by this
Agreement. Nothing contained herein shall create the relationship of principal and agent
or of partnership or of joint venture between the parties hereto, and neither the method of
computation of consideration nor any other provision contained herein shall be deemed to
create any relationship between the parties hereto other than the relationship of City
paying for service to the Provider. Provider has the experience, ability, and resources to
service, repair and maintain the City's generators and is performing independent
functions and responsibilities within its field of expertise. The Provider and its personnel
are independent contractors and not employees of the City. No agent, employee, servant,
or representative of the Provider shall be deemed to be an employee, agent, servant or
representative of the City. The Provider and its personnel have no authority to bind the
City or to control the City's employees. As an independent contractor., the Provider is
responsible for its own management. The City's administration and enfarcement of this
Agreement shall not be deemed an exercise of managerial control over the Provider or its
personnel. It is mutually understood and agreed that this Agreement is solely for the
benefit of the PARTIES hereto and gives no right to any other party.
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September 5, 2006
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
effective the day and year first set forth above.
CITY OF AUBURN
Peter B. Lewis, Mayor
Attest:
Danielle Daskam City Clerk
AG -S-014
September 5, 2006
Page 9 of 12
PACIFIC POWER GENERATION
Signature
Name:
Title:
Signature
Name:
Title:
EXHIBIT A
PREVENTATIVE MAINTENANCE TASKS
ONCE PER YEAR
✓ Lube oil and filters change; parts included.
✓ Replace fuel filter (diesel engines), parts included
✓ Oil samples, lab testing fee is included.
✓ Coolant sample test for proper inhibiting level, combustion leaks, etc
Fuel sample, lab testing fee is included. Cetane Test Only. Optional at City's request.
✓ All spark plugs to be inspected and cleaned. (Non -diesel engines)
✓ Ignition system including points, condenser, cap rotor, coil, and wiring. (Inspection only)
Confidence test. Optional at City's request.
✓ Load bank test (2) hour
EVERY SIX MONTHS
✓ Verify fuel supply.
✓ Service or replace air filter, parts not included.
✓ Visual check for oil, water, or fuel leaks.
✓ Inspect hoses.
✓ Test antifreeze and adjust, parts not included.
✓ Pressure test cooling system, tighten hose connections as required.
✓ Inspect and tighten belts.
✓ Check engine heater operation.
✓ Check for oil moisture, dirt; clean as necessary.
✓ Check battery charger operation and charge rate.
✓ Load test batteries, check specific gravity, and clean connections.
✓ Check emergency system operation without load.
✓ Check frequency and governor operation; adjust as necessary.
✓ Check engine alternator and charge rate.
✓ Check gauges and meters for proper operation and reading levels.
✓ Check generator set auto shutdown system and alarms.
✓ Check automatic transfer switch and accessory operation.
✓ Emergency system operation with load transfer during normal business hours. (With
owner's permission only)
✓ Check generator output voltage and adjust as necessary.
✓ Inspect for rodent infestation.
✓ Indicates services to be performed
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September 5, 2006
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EXHIBIT B
EQUIPMENT AND FEES
GENERATOR DESIGNATION
Stuck River AKA White River - 12
A Street - 1
Auburn Way South - 15
Emerald Park - 11
Brannon Park - 16
D Street - 2
F Street - 3
R Street - 4
8`b Street - 5
22ND Street - 6
Riverside - 7
Rainier Ridge - 8
Dogwood - 9
Ellingson - 10
Rainer Shadows - 13
Valley Meadows - 14
Eastpointe - 18
Peasley Ridge - 17
White Mountain
Area 19
Terrace View
M/O Telemetry System
Well 2 AKA Fulmer Field Well
Well 3A
Well 5A AKA Lakeland Well
Well 5B
Braunwood Well
Coal Creek Springs AKA Head Works
Coal Creek Springs Corrions Control Treatmt Facity & P/S
Academy Pump Station
Lea Hill Pump Station
Lakeland Pump Station
Justice Center
Fire Station #31
Fire Station #32
Fire Station #33
City Hall
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September 5, 2006
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GENERATOR
ANNUAL COST
18OKW Onan
$850.00
100KW Aptech
$700.00
60KW Generac
$700.00
100KW Aptec
$700.00
230ROZD Kohler
$900.00
60KW Olympian
$700.00
10OKW Stewart and Stevenson
$700.00
60 KW Olympian
$700.00
60KW Olympian
$700.00
60KW Olympian
$700.00
10OKW Aptech
$700.00
14.2KW Stewart and Stevenson
$650.00
60KW Olympian
$700.00
100KW Aptech
$700.00
125KW Stewart and Stevenson
$750.00
60KW Olympian
$700.00
50KW Onan
$700.00
30KW Kohler
$700.00
50KW Detroit Diesel
$700.00
60KW Cummins
$700.00
60KW Cummins
$700.00
145KW Magnetck
$'775.00
1000KW Kohler
$11,750.00
210KW KEM
$875.00
230KW Kohler/Portable
$900.00
40OKW Kohler
$1,110.00
45KW Generac
$700.00
20KW Onan
$650.00
60OKW Kohler
$1,350.00
250KW Cummins
$950.00
250KW Cummins
$950.00
250KW Onan
$950.00
20OKW Cummins
$875.00
75KW Cummins
$700.00
12KW Onan
$650.00
12KW Onan
$6.50.00
213KW Cummins
$900.00
EXHIBIT B (cont.)
EQUIPMENT AND FEES
Hourly Labor Rates
Should services beyond those stated above become necessary, the hourly labor rates shall be as
follows:
Monday through Friday, 7:00 a.m. — 3:30 p.m. $90.00
Overtime, Evenings, and Weekends $135.00
Holidays
$135.00
For services beyond those stated above, mileage shall be paid at the rate of $1.25 per mile.
AG -S-014
September 5, 2006
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