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HomeMy WebLinkAbout09-05-2006 ITEM V-C-2CITYOF WASHINGTON AGENDA BILL APPROVAL FORM Agenda Subject: Date: Services Agreement Se tember 5, 2006 Department: Attachments: Budget Impact; Human Resources A reement for Services Administrative Recommendation: City Council authorize execution of Agreement for Services No. AG -S-014 (2006) between the City of Auburn and Pacific Power Generation. Background Summary: Agreement for Services No. AG -S-014 is a service agreement between the City of Auburn and Pacific Power Generation for routine maintenance services on city -owned emergency power generation equipment. S0905-1 A3.16.8 Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O ❑ Airport ® Finance ❑ Cemetery ❑ Mayor y ❑ Hearing Examiner ® Municipal Serv. El Finance ❑ Parks ❑ Human Services El Planning & CD El Fire [:1 Planning El Park Board ❑Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ❑ Public Works ❑ Human Resources ❑ Information Services Action: Committee Approval: ❑Yes [--]No Council Approval: ❑Yes ❑No Call for Public Hearing Referred to Until Tabled Until Councilmember: Backus Staff: Heineman Meeting Date: September 5, 2006 Item Number: V.C.2 AUBURN* MORE THAN YOU IMAGINED CITY OF AUBURN AGREEMENT FOR SERVICES AGS -014 (2006) THIS AGREEMENT made and entered into on this day of 2006, by and between the City of Auburn, a municipal corporation of the State of Washington, hereinafter referred to as "City" and Pacific Power Generation 5808 South 196' Street, Kent WA 98032, hereinafter referred to as the "Provider." WITNESSETH: WHEREAS, the City is in need of the services of individuals, employees or firms for generator maintenance work; and, WHEREAS, the City desires to retain the Provider to provide said services in connection with the City's work; and, WHEREAS, the Provider is qualified and able to provide services in corvnection with the City's needs for the above-described work, and is willing and agreeable to provide such services upon the terms and conditions herein contained. NOW, THEREFORE, the parties hereto agree as follows: 1. Scone of Services. The Provider agrees to perform in a good and professional manner the tasks described on Exhibit "A", which is attached hereto and by this reference made a part of this Agreement. (The tasks described on Exhibit "A" shall be individually referred to as a "task," and collectively referred to as the "services.") The Provider shall perform the services as an independent contractor and shall not be deemed, by virtue of this Agreement and the performance thereof, to have entered into any partnership, joint venture, employment or other relationship with the City. The Provider shall perform the services described in Exhibit "A" on the equipment listed in Exhibit `B", which is attached hereto and by this reference made a part of this Agreement. 2. Additional Services. In the event additional services with respect to related work are required!. beyond those specified in the Scope of Services, and not included in the compensation listed in this Agreement, a contract amendment shall be set forth in writing and shall be executed by the respective parties prior to the Provider's performance of the services there under, except as may be provided to the contrary in Section 3 of this Agreement. Upon proper completion and execution of an Amendment (agreement for additional services), such Amendment shall be incorporated into this Agreement and shall have the same force and effect as if the terms of such Amendment were a part of this Agreement as originally executed. The performance of services pursuant to an Amendment shall be subject to the terms and conditions of this Agreement except where the Amendment provides to the contrary, in which case the terms and conditions of any such Amendment shall control. AG -S-014 September 5, 2006 Page 1 of 12 In all other respects, any Amendment shall supplement and be construed in accordance with the terms and conditions of this Agreement. 3. Performance of Additional Services Prior to Execution of an Amendment. The parties hereby agree that situations may arise in which services other than those described on Exhibit "A" are desired by the City and the time period for the completion of such services makes the execution of Amendment impractical prior to the commencement of the Provider's performance of the requested services. The Provider hereby agrees that it shall perform such services upon the written request of an authorized representative of the City pending execution of an Amendment, at a rate of compensation to be agreed to in connection therewith. The invoice procedure for any such additional services shall be as described in Section 7 of this Agreement. 4. Provider's Representations The Provider hereby represents and warrants that the Provider has all necessary licenses and certifications to perform the services provided for herein, and is qualified to perform such services. 5. City's Responsibilities The City shall do the following in a timely manner so as not to delay the services of the Provider: a. Designate in writing a person to act as the City's representative with respect to the services. The City's designee shall have complete authority to transmit instructions, receive information, interpret and define the City"s policies and decisions with respect to the services. b. Furnish the Provider with all information, criteria, objectives, schedules and standards for the project and the services provided for herein. C. Arrange for access to the property or facilities as required for the Provider to perform the services provided for herein. d. Examine and evaluate all studies, reports, memoranda, plans, sketches, and other documents prepared by the Provider and render decisions regarding such documents in a timely manner to prevent delay of the services. 6. Acceptable Standards The Provider shall be responsible to provide, in connection with the services contemplated in this Agreement, work products and services of a quality and professional standard acceptable to the City. 7. Compensation. As compensation for the Provider's performance of the services provided for herein, the City shall pay the Provider the fees and costs specified on Exhibit `B" (or as specified in an Amendment). The Provider shall submit to the City an invoice or statement of time spent on tasks included in the scope of work provided herein, and the City shall process the invoice or statement in the next billing/claim cycle following receipt of the invoice or statement, and shall remit payment to the Provider thereafter in the normal course, subject to any conditions or provisions in this Agreement or Amendment. The AG -S-014 September 5, 2006 Page 2 of 12 Agreement number must appear on all invoices submitted. The not -to -exceed amount for this agreement is $40,000.00, in any twelve month period. 8. Time for Performance and Term of Agreement The Provider shall not begin any work under this Agreement until authorized in writing by the City. The Provider shall perform the services provided for herein in accordance with the direction and scheduling provided on Exhibit "A", unless othenvise agreed to in writing by the parties. The Term of this Agreement shall terminate on 30 September 2007, provided that the agreement shall automatically be renewed for another year on 1 October of each year of the Agreement or any extension of the term unless either party notifies the other of their intention to have the Agreement not renew. 9. Ownership and Use of Documents All documents, reports, memoranda, diagrams, sketches, plans, surveys, design calculations, working drawings and any other materials created or otherwise prepared by the Provider as part of his performance of this Agreement (the "Work Products") shall be owned by and become the property of the City, and may be used by the City for any purpose beneficial to the City. 10. Records Inspection and Audit All compensation payments shall be subject to the adjustments for any amounts found upon audit or otherwise to have been improperly invoiced, and all records and books of accounts pertaining to any work performed under this Agreement shall be subject to inspection and audit by the City for a period of up to three (3) years from the final payment for work performed under this Agreement. 11. Continuation of Performance. In the event that any dispute or conflict arises between the parties while this Contract is in effect, the Provider agrees that, notwithstanding such dispute or conflict, the Provider shall continue to make a good faith effort to cooperate and continue work toward successful completion of assigned duties and responsibilities. 12. Administration of Agreement This Agreement shall be administered by on. behalf of the Provider, and by the Mayor of the City, or designee, on behalf of the City. Any written notices required by the terms of this Agreement shall be served on or, mailed to the following addresses: City of Auburn Mark C. Ellingson Facilities Manager 25 W Main St Auburn, WA 98001-4998 Phone: 253.288-3158 Fax: 253. 804-3116 E-mail: mellingson@auburnwa.gov AG -S-014 September 5, 2006 Page 3 of 12 Pacific Power Generation Jody Adsero Corporate Generator Service Manager 5808 S 196th St Kent, WA 98032 Phone: (253) 395-9077 Fax: (253) 395-4145 E-mail: jadsero@pacificpowc,rgen.com 13. Notices. All notices or communications permitted or required to be given under this Agreement shall be in writing and shall be deemed to have been duly given if delivered in person or deposited in the United States mail, postage prepaid, for mailing by certified mail, return receipt requested, and addressed, if to a party of this Agreement, to the address for the party set forth above. Either party may change his, her or its address by giving notice in writing, stating his, her or its new address, to the other party, pursuant to the procedure set forth above. 14. Insurance. The Provider shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Provider, or the Provider's agents, representatives, employees, or subcontractors. Provider's maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Provider to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. The Service Provider shall obtain insurance of the types described below: a. Automobile Liability insurance, covering all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. Ifs necessary, the policy shall be endorsed to provide contractual liability coverage. Provider shall maintain automobile insurance with minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. b. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85. There shall be no endorsement or modification of the Commercial General Liability insurance for liability arising from explosion, collapse or underground property damage. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured -Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage, Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate, and a $2,000,000 products -completed operations aggregate limit. AG -S-014 September 5, 2006 Page 4 of 12 c. Worker's Compensation coverage as required by the Industrial Insurance laws of the State of Washington. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: a. The Provider's insurance coverage shall be primary insurance as respects the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Provider's insurance and shall not contribute with it. b. The Provider's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after 30 days prior written notice by certified mail, return receipt requested, has been given to the City. Insurance is to be placed with an authorized insurer in Washington State. The insurer must have a current A.M. Best rating of not less than A:VII Provider shall furnish the City with certificates of insurance and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Provider before commencement of the work. 15. Indemnification/Hold Harmless The Provider shall defend, indemnify and hold the City and its officers, officials, employees, and volunteers harmless from any and all claims, injuries, damages, losses, or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Provider and the City, its officers, officials, employees, and volunteers, the Provider's liability hereunder shall be only to the extent of the Provider's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Provider's waiver of immunity under Industrial Insurance, Title 51 RAW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 16. Assi ent. Neither party to this Agreement shall assign any right or obligation hereunder in whole or in part, without the prior written consent of the other party hereto. No assignment or transfer of any interest under this Agreement shall be deemed to release the assignor from any liability or obligation under this Agreement, or to cause any such liability or obligation to be reduced to a secondary liability or obligation. AG -S-014 September 5, 2006 Page 5 of 12 17. Compliance with Laws The Provider, its officers, employees, and agents shall comply with applicable federal, state, county, and local laws, statutes, rules, regulations, and ordinances, in performing its obligations under this Agreement. Such compliance shall include abiding by all applicable federal, state and local policies to ensure equal employment opportunity based on ability and fitness to all persons regardless of race, creed, color, national origin, religion, sex, sexual orientation, marital status, families with children, physical handicaps or age. The Provider shall comply with applicable laws, standards, and regulations pertaining to employment practices and employee treatment. Conditions of the Federal Occupational Safety and Health Act of 1970 (OSHA), and the Washington Industrial Safety and Health Act of 1973 (WISHA). The Provider agrees to indemnify and hold harmless the City from all damages assessed for the Provider's failure to comply with the Acts and Standards issued there under. The Provider is also responsible! for meeting all pertinent local, state and federal health and environmental regulations and standards applying to any operation in the performance of this Agreement. 18. Amendment, Modification or Waiver. No amendment, modification or waiver of any condition, provision or term of this Agreement shall be valid or of any effect unless made in writing, signed by the party or parties to be bound, or such party's or parties' duly authorized representative(s) and specifying with particularity the nature and extent of such amendment, modification or waiver. Any waiver by any party of any default of the other party shall not affect or impair any right arising from any subsequent default. Nothing herein shall limit the remedies or rights of the parties hereto under and pursuant to this Agreement. 19. Termination and Suspension Either party may terminate this Agreement upon written notice to the other party if the other party fails substantially to perform in accordance with the terms of this Agreement through no fault of the party terminating the Agreement. The City may terminate this Agreement upon not less than seven (7) days written notice to the Provider if the services provided for herein are no longer needed from the Provider. If this Agreement is terminated through no fault of the Provider, the Provider shall be compensated for services performed prior to termination in accordance with the rate of compensation provided in Exhibit `B" hereof. 20. Parties in Interest. This Agreement shall be binding upon, and the benefits and obligations provided for herein shall inure to and bind, the parties hereto and their respective successors and assigns, provided that this section shall not be deemed to permit any transfer or assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive AG -S-014 September 5, 2006 Page 6 of 12 benefit of the parties hereto and it does not create a contractual relationship with or exist for the benefit of any third party, including contractors, sub -contractors and their sureties. 21. Costs to Prevailing_PartL In the event of such litigation or other legal action, to enforce any rights, responsibilities or obligations under this Agreement, the prevailing parties shall be entitled to receive its reasonable costs and attorney's fees. 22. Applicable Law. This Agreement and the rights of the parties hereunder shall be governed by and interpreted in accordance with the laws of the State of Washington and venue for any action hereunder shall be in of the county in Washington State in which the property or project is located, and if not site specific, then in King County, Washington; provided, however, that it is agreed and understood that any applicable statute of limitation shall commence no later than the substantial completion by the Provider of the services. 23. Captions, Headings and Titles All captions, headings or titles in the paragraphs or sections of this Agreement are inserted for convenience of reference only and shall not constitute a part of this Agreement or act as a limitation of the scope of the particular paragraph or sections to which they apply. As used herein, where appropriate, the singular shall include the plural and vice versa and masculine, feminine and neuter expressions shall be interchangeable. Interpretation or construction of this Agreement shall not be affected by any determination as to who is the drafter of this Agreement, this Agreement having been drafted by mutual agreement of the parties. 24. Severable Provisions. Each provision of this Agreement is intended to be severable. If any provision hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this Agreement. 25. Entire Agreement. This Agreement contains the entire understanding of the parties hereto in respect to the transactions contemplated hereby and supersedes all prior agreements and understandings between the parties with respect to such subject matter. 26. Counterparts. This Agreement may be executed in multiple counterparts, each of which shall be one and the same Agreement and shall become effective when one or more counterparts have been signed by each of the parties and delivered to the other party. AG -S-014 September 5, 2006 Page 7 of 12 27. Relationship of Parties The parties intend that an independent contractor relationship shall be created by this Agreement. Nothing contained herein shall create the relationship of principal and agent or of partnership or of joint venture between the parties hereto, and neither the method of computation of consideration nor any other provision contained herein shall be deemed to create any relationship between the parties hereto other than the relationship of City paying for service to the Provider. Provider has the experience, ability, and resources to service, repair and maintain the City's generators and is performing independent functions and responsibilities within its field of expertise. The Provider and its personnel are independent contractors and not employees of the City. No agent, employee, servant, or representative of the Provider shall be deemed to be an employee, agent, servant or representative of the City. The Provider and its personnel have no authority to bind the City or to control the City's employees. As an independent contractor., the Provider is responsible for its own management. The City's administration and enfarcement of this Agreement shall not be deemed an exercise of managerial control over the Provider or its personnel. It is mutually understood and agreed that this Agreement is solely for the benefit of the PARTIES hereto and gives no right to any other party. AG -S-014 September 5, 2006 Page 8 of 12 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed effective the day and year first set forth above. CITY OF AUBURN Peter B. Lewis, Mayor Attest: Danielle Daskam City Clerk AG -S-014 September 5, 2006 Page 9 of 12 PACIFIC POWER GENERATION Signature Name: Title: Signature Name: Title: EXHIBIT A PREVENTATIVE MAINTENANCE TASKS ONCE PER YEAR ✓ Lube oil and filters change; parts included. ✓ Replace fuel filter (diesel engines), parts included ✓ Oil samples, lab testing fee is included. ✓ Coolant sample test for proper inhibiting level, combustion leaks, etc Fuel sample, lab testing fee is included. Cetane Test Only. Optional at City's request. ✓ All spark plugs to be inspected and cleaned. (Non -diesel engines) ✓ Ignition system including points, condenser, cap rotor, coil, and wiring. (Inspection only) Confidence test. Optional at City's request. ✓ Load bank test (2) hour EVERY SIX MONTHS ✓ Verify fuel supply. ✓ Service or replace air filter, parts not included. ✓ Visual check for oil, water, or fuel leaks. ✓ Inspect hoses. ✓ Test antifreeze and adjust, parts not included. ✓ Pressure test cooling system, tighten hose connections as required. ✓ Inspect and tighten belts. ✓ Check engine heater operation. ✓ Check for oil moisture, dirt; clean as necessary. ✓ Check battery charger operation and charge rate. ✓ Load test batteries, check specific gravity, and clean connections. ✓ Check emergency system operation without load. ✓ Check frequency and governor operation; adjust as necessary. ✓ Check engine alternator and charge rate. ✓ Check gauges and meters for proper operation and reading levels. ✓ Check generator set auto shutdown system and alarms. ✓ Check automatic transfer switch and accessory operation. ✓ Emergency system operation with load transfer during normal business hours. (With owner's permission only) ✓ Check generator output voltage and adjust as necessary. ✓ Inspect for rodent infestation. ✓ Indicates services to be performed AG -S-014 September 5, 2006 Page 10 of 12 EXHIBIT B EQUIPMENT AND FEES GENERATOR DESIGNATION Stuck River AKA White River - 12 A Street - 1 Auburn Way South - 15 Emerald Park - 11 Brannon Park - 16 D Street - 2 F Street - 3 R Street - 4 8`b Street - 5 22ND Street - 6 Riverside - 7 Rainier Ridge - 8 Dogwood - 9 Ellingson - 10 Rainer Shadows - 13 Valley Meadows - 14 Eastpointe - 18 Peasley Ridge - 17 White Mountain Area 19 Terrace View M/O Telemetry System Well 2 AKA Fulmer Field Well Well 3A Well 5A AKA Lakeland Well Well 5B Braunwood Well Coal Creek Springs AKA Head Works Coal Creek Springs Corrions Control Treatmt Facity & P/S Academy Pump Station Lea Hill Pump Station Lakeland Pump Station Justice Center Fire Station #31 Fire Station #32 Fire Station #33 City Hall AG -S-014 September 5, 2006 Page 11 of 12 GENERATOR ANNUAL COST 18OKW Onan $850.00 100KW Aptech $700.00 60KW Generac $700.00 100KW Aptec $700.00 230ROZD Kohler $900.00 60KW Olympian $700.00 10OKW Stewart and Stevenson $700.00 60 KW Olympian $700.00 60KW Olympian $700.00 60KW Olympian $700.00 10OKW Aptech $700.00 14.2KW Stewart and Stevenson $650.00 60KW Olympian $700.00 100KW Aptech $700.00 125KW Stewart and Stevenson $750.00 60KW Olympian $700.00 50KW Onan $700.00 30KW Kohler $700.00 50KW Detroit Diesel $700.00 60KW Cummins $700.00 60KW Cummins $700.00 145KW Magnetck $'775.00 1000KW Kohler $11,750.00 210KW KEM $875.00 230KW Kohler/Portable $900.00 40OKW Kohler $1,110.00 45KW Generac $700.00 20KW Onan $650.00 60OKW Kohler $1,350.00 250KW Cummins $950.00 250KW Cummins $950.00 250KW Onan $950.00 20OKW Cummins $875.00 75KW Cummins $700.00 12KW Onan $650.00 12KW Onan $6.50.00 213KW Cummins $900.00 EXHIBIT B (cont.) EQUIPMENT AND FEES Hourly Labor Rates Should services beyond those stated above become necessary, the hourly labor rates shall be as follows: Monday through Friday, 7:00 a.m. — 3:30 p.m. $90.00 Overtime, Evenings, and Weekends $135.00 Holidays $135.00 For services beyond those stated above, mileage shall be paid at the rate of $1.25 per mile. AG -S-014 September 5, 2006 Page 12 of 12