HomeMy WebLinkAbout09-05-2006 ITEM V-C-3A
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WASHINGTON
AGENDA BILL APPROVAL FORM
Agenda Subject:
Date:
Award Contract 06-16
August 29, 2006
Department:
Attachments:
Budget Impact:
Parks
Budget Status Sheet, Bid Tab
$ 0
Summary and Vicinity Ma
Administrative Recommendation:
City Council approve award of Contract 06-16, Project Number C317D, GSA Ballfield Lighting Project, to
Duchess Construction, Inc., on their low bid of $54,750.00 plus WA state sales tax of $4,818.00 for a total
contract price of $59,568.00.
Background Summary:
The purpose of this project is to install the City -purchased ballfield lighting system at the GSA Ballfields,
located at the intersection of C Street SW and 15th Street SW. This will allow for the park to be utilized for
games during the evenings making for a more efficient use of the facility.
A project increase of $31,833 within the 321 fund will be necessary; however it will not require a budget
adjustment since it is anticipated that the budgeted expenditures in the 321 fund will not be exceeded this
year.
W0905-5
05.1.2 PR C317D
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ❑ Municipal Serv.
❑ Finance ® Parks
❑ Human Services ® Planning & CD
❑ Fire ❑ Planning
❑ Park Board ❑Public Works
❑ Legal ❑ Police
❑ Planning Comm. ❑ Other
❑ Public Works ❑ Human Resources
Action:
Committee Approval: ❑Yes []No
Council Approval: ❑Yes ❑No Call for Public Hearing _/_/_
Referred to Until _/_/
Tabled Until I I
Councilmember: Norman Staff: Faber
Meeting Date: September 5, 2006 1 Item Number: V.C.3
A[.jBUM *MOPE THAN YOU IMAGINED
BUDGET STATUS SHEET
Project No: C317D Project Title: GSA Balifield Lighting Project
Project Manager: Scamporlina
O Project Initiation
O Permision to Advertise Date: August 29, 2006
Contract Award
O Change order Approval
O Contract Final Acceptance
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted Funds Available)
Funding
Prior Years
2006
2007
Future Years
Total
321 Fund
$
$ 110,000
321 Funds Needed
$
$ 110,000
Equipment Pre -Purchase
$
$ 79,315
$
141,883
$ 79,315
Construction Bid (Incl. WASST)
$
$ 59,568
$ _
$ _
$ 59,568
Total
$
$ 110,000
$
$
$ 110,000
Estimated Cost Funds Needed
Activity
Prior Years
2006
2007
Future Years
Total
**Design Engineering - City Costs
$
$ -
321 Funds Needed
$
$ -
Equipment Pre -Purchase
$
$ 79,315
$
141,883
$ 79,315
Construction Bid (Incl. WASST)
$
$ 59,568
$ _
$ _
$ 59,568
Authorizied Contingency (5%)
321 Funds Required
$ 3,000
$
31,883
$ 3,000
**Construction Engineering - City Costs
$
$ -
$ -
Total
$ -
$ 141,883
$
$
$ 141,883
321 Budget Status
Prior Years 2006 2007 Future Years Total
*321 Funds Budgeted ()
$ -
$
(110,000)
$ -
$
$
(110,000)
321 Funds Needed
$
$
141,883
$
$
$
141,883
*321 Fund Project Contingency ()
$ -
$
-
$ _
$ _
$
_
321 Funds Required
$ -
$
31,883
$ -
$ -
$
31,883
* ( # ) in the Budget Status Sections indicates Money the City has available.
** in the Estimated Cost Section indicates the in-house labor cost will be paid from the in-house engineering budget and is not included
in the Project Budget.
EAAGENDA1C317D Budget Status.xls 1 of 1
BID TABULATION
BID TOTALS SUMMARY
Project Name: C317D, GSA Ballfield Lighting
Prepared by: City of Auburn
Bid Date: 8/29/06
ENGINEER'S ESTIMATE: $ 55,600.00
AVERAGE BASIC BID AMOUNT: $ 54,750.00
BASIC BID SPREAD AMOUNT: $ - Basic BID Amount Spread $ Spread %
LOW BIDDER: Duchess Construction, Inc $ 54,750.00 -$850.00 -1.53%
Second Bidder:
Basic BID (Tax not Included)
Duchess Construction, Inc $ 54,750.00
Total BID (Tax Included)
$ 59,568.00
8/29/2006 (1:51 PM)
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CITY OF
AUBURN
PROJECT NUMBER
C317D
GSA BALLFIELD LIGHTING
PROJECT
CONTRACT NUMBER
06-16
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