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Home My WebLink About09-18-2006 ITEM VIII-B-4CITY OF WASHINGTON AGENDA BILL APPROVAL FORM Agenda Subject: Date: Resolution No. 4095 September 6, 2006 Department: Attachments: Budget Impact: Public Works Resolution No. 4095 $ Administrative Recommendation: City Council adopt Resolution No. 4095. Background Summary: Resolution No. 4095 appropriates Federal Highway Administration STP -Ll funds in the amount of $150,000 for the completion of the A Street SW Loop Improvement, Project No. PR529F. This grant requires local matching funds in the amount of $23,410. These funds are already included in the 2006 budget for this project. This project will complete the construction of a new roadway connection between S. Division Street and A Street SW south of 3rd Street SW and is the final phase of the 3rd Street SW Grade Separation project. In addition, this project also completes the looping of the water system between Division and A Street SW. W0918-4 04.9.1 PR C529F Reviewed by Council & Committees: Reviewed by Departments & Divisions: ❑ Arts Commission COUNCIL COMMITTEES: ❑ Building ❑ M&O ❑ Airport ❑ Finance ❑ Cemetery ❑ Mayor ❑ Hearing Examiner ❑ Municipal Serv. ❑ Finance ❑ Parks ❑ Human Services ❑ Planning & CD ❑ Fire ❑ Planning ❑ Park Board ®Public Works ❑ Legal ❑ Police ❑ Planning Comm. ❑ Other ® Public Works ❑ Human Resources Action: Committee Approval: ❑Yes []No Council Approval: []Yes []No Call for Public Hearing Referred to Until —/—/ Tabled Until Councilmember: Wagner Staff: Dowd Meetin Date: September 18, 2006 Item Number: VIII.B.4 AUBURN *MODE THAN YOU IMAGINED RESOLUTION NO. 4095 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A SUPPLEMENTAL LOCAL AGENCY AGREEMENT BETWEEN THE CITY OF AUBURN (THE CITY) AND WASHINGTON STATE DEPARTMENT OF TRANSPORTATION RELATING TO PROJECT NO. PR529F, A STREET SW LOOP IMPROVEMENTS WHEREAS, the City of Auburn is completing construction of roadway improvements on `A' Street SW and S Division Street south of 3`d Street SW; and WHEREAS, the City has been awarded a Federal Highway Administration STP -U grant in the amount of $150,000 with a required local funding match amount of $23,410 (13.5%), and WHEREAS, the Washington State Department of Transportation is a State agency responsible for the administration of Federal Highway Administration funds for transportation projects; and WHEREAS, it is in the best interest of the City to use federal monies to finance capital improvements to the transportation system. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. The Mayor and City Clerk are hereby authorized to execute a Supplemental Local Agency Agreement between the City and Washington Resolution No. 4095 September 6, 2006 Page 1 State Department of Transportation for the obligation of additional Construction Phase funds in the total amount of $150,000, in substantial conformity with the agreement attached hereto, marked as Exhibit "A" and incorporated herein by this reference. In addition, the Mayor and City Clerk are hereby authorized to execute any necessary supplemental agreements for the project up to the total amount of the grant and matching funds of $694,699.00. Section 2. That the Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Resolution No. 4095 September 6, 2006 Page 2 Dated and Signed this day of , 2006. CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST: Danielle E. Daskam, City Clerk APPROVED AS TO FORM: Resolution No. 4095 September 6, 2006 Page 3 Allift MWashington State Department of Transportation Local Agency Agreement Supplement Agency Supplement Number City of Auburn 3 Federal Aid Project Number STPUL-1065(006) Agreement Number LA 5627 CFDA No. 20.205 43,000.00 (Catalog of Federal Domestic Assistance) the Local Agency desires to supplement the agreement entered into and executed on September 11, 2003 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Project Description Name 3rd Street SW Grade Separation Phase III - "A" Street Loop Termini Crossroad of 2nd Street SW and 3rd Street SW/Division Street Intersections Description of Work ® No Change Reason for Supplement Obligation of Additional $150,000 federal STP(U) funds. Length 0.2 Miles „G �V�al �VVII .y luiinCi supuiares [nat pursuant to said Title 23, regulations and policies and procedures, and as a condition to payment of the Federal funds obligated, it accepts and will comply with the applicable provisions. Agency Official By Washington State Department of Transportation By Title Mayor, City of ALhnrn Assistant Secretary for Highways and Local Programs DOT Form 140-041 EF -V Revised 4/2000 Date Executed Type of Work Previous Agree ent/SuI. Estimate of Funding (2) (3) (4) Supplement Estimated Total Estimated Agency pp Project Funds Funds (5) Estimated Federal Funds PE a. Agency 43,000.00 43,000.00 12,900.00 30,100.00 70 % b. Other Cit' Water Utility 2,000.00 2,000.00 2,000.00 0.00 c. Other Federal Aid Participation d. State 1,000.00 1,000.00 300.00 700.00 Ratio for PE e. Total PE Cost Estimate (a+b+c+d) 46,000.00 46,000.00 15,200.00 30,800.00 Right of Way f. Agency 1,000.00 1,000.00 300.00 700.00 70 % g.Other Consultant 0.00 0.00 0.00 0.00 Federal Aid Participation h. Other Propoerty Owners 6,525.00 6,525.00 1,958.00 4,567.00 =13atio for RW i. State 800.00 800.00 240.00 560.00 •. Total RNV Cost Estimate f+ +h+i 8,325.00 8,325.00 2,498.00 5,827.00 Construction k. Contract 339,214.00 339,214.00 101,764.00 237,450.00 I. Other Contract - Water utility 90,750.00 90,750.00 90,750.00 0.00 m. Other Contract (@ 86.5%) 169,511.00 3,899.00 173,410.00 23,410.00 150,000.00 70/86.!9% n. Other Federal Aid o. Agency 35,000.00 35,000.00 10,500.00 24,500.00 Participation p• State 2,000.00 2,000.00 600.00 1,400.00 Ratio for CN . Total CN Cost Estimate k+l+tri+n+o 636,475.00 3,899.00 640,374.00 227,024.00 413,350.00 r. Total Project Cost Estimate (e -q 690,800.001 3,899.001 694,699.00 244,722.00 449,977.00 „G �V�al �VVII .y luiinCi supuiares [nat pursuant to said Title 23, regulations and policies and procedures, and as a condition to payment of the Federal funds obligated, it accepts and will comply with the applicable provisions. Agency Official By Washington State Department of Transportation By Title Mayor, City of ALhnrn Assistant Secretary for Highways and Local Programs DOT Form 140-041 EF -V Revised 4/2000 Date Executed