HomeMy WebLinkAboutITEM V-C-1
AGENDA BILL APPROVAL FORM
Agenda Subject: Award Contract 06-15
Date: October 9, 2006
Department: I Attachments: Budget Status Sheet, Budget Impact:
Finance Bid Tab Summarv, renderina, fl. olan $
Administrative Recommendation:
City Council award Contract 06-15, Project Number C310AO, Veteran's Memorial Building, to Flag
Construction on their low bid of $ 410,000.00 plus Washington State sales tax of $ 36,080.00 for a total
contract price of $ 446,080.00.
Background Summary:
This is a project to construct a replacement Veteran's Memorial Building in Veteran's Memorial Park. The
existing building has deteriorated, and is no longer suitable as the memorial intended. Contributions of
funds have been made from the State of Washington, King County's Veteran's Affairs Office, and the
American Legion organization, which together with a 2006 budgeted City General Fund contribution,
provided a total budget of $300,000.
An Architect was selected, a design prepared, and approval to bid the project made by the City Council.
Bids were advertised and solicited for the project, and opened on September 26, 2006.
Five bids were received (see the attached bid tabulation form), with a range of $ 446,080 - $651,553.
Careful evaluation by the Design Team, the Project Manager, and City staff indicated that it is unlikely
that re-bidding the project would result in any significant savings, and might result in a cost increase.
Further, no substantial savings would be achieved by redesigning a reduction of the building size and
features.
Therefore it is recommended that award by made to the present low bidder. $ 240,000 of additional funds
necessary to complete the project should be provided from 2007 REET I funds, as being proposed in the
2007 budget proposal, to be adopted in December 2006. Moving forward in this fashion will preserve the
commitment of funds from the State, County, and American Legion.
Construction is due to begin in November and be completed in May 2007.
N1016-2
05.1.2
Reviewed by Council & Committees:
o Arts Commission COUNCIL COMMITTEES:
o Airport D Finance
o Hearing Examiner [8J Municipal Servo
o Human Services 0 Planning & CD
D Park Board OPublic Works
D Planning Comm. 0 Other
Reviewed by Departments & Divisions:
o Building D M&O
o Cemetery D Mayor
cgJ Finance 0 Parks
D Fire 0 Planning
o Legal D Police
o Public Works 0 Human Resources
Action:
Committee Approval:
Council Approval:
Referred to
Tabled
. DYes ONo
OYes ONo Call for Public Hearing ---1---1_
Until_I_I_
Until _1_1_
Councilmember: Cerino
Meeting Date: : October 16, 2006
I Staff: Coleman
I Item Number: V.C.1
AUBURN * MORE THAN YOU IMAGINED
BUDGET STATUS SHEET
IProject No: CP310A
Project Manager: Paul Berry
Project Title: Veteran's Memorial Building
o Project Initiation
o Permision to Advertise
@ Contract Award
o Change Order Approval
o Contract Final Acceptance
Date: October 4, 2006
Funding
Funds Bud eted Funds Available
Prior Years 2005 2006 2007 Total
100,000 100,000
110,000 110,000
40,000 40,000
50,000 50,000
0 0 300,000 0 300,000
321 Fund
American Legion
King County Veteran's Affairs
State of Washington
Total
Estimated Cost (Funds Neededl
Activity Prior Years 2005 2006 2007 Total
Design Engineering - City Costs
Design Engineering - Consultant Costs 35,000 35,000
Other - Permits, Utilities, Administrative 15,000 15,000
(includes reproduction, bid advert
special inspections, etc.)
Construction Estimate 210,000 240,000 450,000
Project Contingency (@ 3%) 13,500 13,500
Construction Engineering - City Costs 1,500 1,500
Project Management - Consultant Cost 25,000 25,000
Total 0 0 300,000 240,000 540,000
321 General Fund Bud et Status
Prior Years 2005 2006 2007 Total
321 Funds Budgeted () 100,000 0 100,000
321 Funds Needed 0 0
321 Fund Project Contingency ( ) 0 0 0 0 0
321 Funds Required 0 0 100,000 0 100,000
328 REEf I Fund Bud et Status
Prior Years 2005 2006 2007 Total
328 Funds Budgeted () 0
328 REET I Funds Needed 240,000 240,000
328 Fund Project Contingency ( ) 0 0 0 0 0
328 Funds Required 0 0 0 240,000 240,000
American Le ion Contribution Bud et Status
Prior Years 2005 2006 2007 Total
Funds Budgeted ( ) 0 0 110,000 0 110,000
Funds Needed 0 0 0 0 0
Fund Project Contingency ( ) 0 0 0 0 0
Funds Required 0 0 110,000 0 110,000
Funds Budgeted ( )
Funds Needed
Fund Project Contingency ( )
Funds Required
o
o
o
o
Veteran's Affairs Contribution Bud et Status
2005 2006 2007 Total
o 40,000 0 40,000
o 0 0 0
Kin
o
o
o
40,000
o
o
o
40,000
Funds Budgeted ( )
Funds Needed
Fund Project Contingency ( )
Funds Required
State of Washin ton Contribution Bud et Status
Prior Years 2005 2006 2007
o 0 50,000 0
o 0 0 0
o 0 0 0
o 0 50,000 0
Total
50,000
o
o
50,000
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LEGEND
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AREA OF
AL TERNATE
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SITE PLAN
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