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HomeMy WebLinkAbout11-06-2006 ITEM V-A-1CALL TO ORDER CITY COUNCIL MEETING MINUTES October 16, 2006 7:30 PM A. Flag Salute Mayor Lewis called the meeting to order at 7:30 p.m. and led those in attendance in the Pledge of Allegiance. B. Roll Call Mayor Lewis and the following Councilmembers were present: Rich Wagner, Sue Singer, Gene Cerino, Nancy Backus, Bill Pelcza, and Roger Thordarson. Councilmember Norman was excused. Staff members present included: Utility and Accounting Services Manager Karen Jester; Chief of Public Safety Jim Kelly; Information Services Director Lorrie Rempher; Risk Manager Rob Roscoe; City Attorney Daniel B. Heid; Public Works Director Dennis Dowdy; Planning, Building and Community Director Michael Davolio; Parks, Arts and Recreation Director Daryl Faber; and City Clerk Danielle Daskam. C. Announcements and Appointments 1. Announcements a) Proclamation — "National Breast Cancer Awareness Month" Mayor Lewis declared October 2006 as "National Breast Cancer Awareness Month and Oct 20th as National Mammography Day" in the city of Auburn. Mayor Lewis urged all citizens to join in the campaign to inform and educate others about breast cancer awareness. b) Proclamation — "Don't Drink and Drive Week" Page 1 City of Auburn Council Meeting Minutes October 16 2006 Mayor Lewis declared the week of October 16 — 20, 2006 as Don't Drink and Drive Week in the city of Auburn and encouraged all citizens and students to join the Auburn DECA Club in their campaign to inform others regarding the dangers of drinking and driving. Mayor Lewis presented the proclamation to Amanda Henrickson, representing the Auburn High School DECA Club. c) Distinguished Budget Award for 2006 from GFOA Mayor Lewis reported that the Auburn Finance Department has been presented with the 2006 Distinguished Budget Presentation Award from the Government Finance Officers Association. Mayor Lewis presented the award to Utility and Accounting Services Manager Karen Jester. 2. Appointments There were no appointments for Council consideration. D. Agenda Modifications Ordinance No. 6053 was removed from the agenda and will be introduced at the November 6, 2006 Council meeting. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings No public hearing was scheduled for this evening. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. Joe Binetti, 609 21St Street SE, Auburn Mr. Binetti commented regarding the condition of H Street SE between 17th and 21St Streets. Olympic Middle School is located just east of H Street SE. He expressed concern with the safety of children walking along the street and residents parking on the street. Mr. Binetti urged the Council to consider H Street SE as a candidate for the Save Our Streets (SOS) program. Mr. Binetti indicated that he would be willing to work on circulating a petition to reconstruct the street with curb, gutters, storm drains, and sidewalks. Page 2 City of Auburn Council Meeting Minutes October 16 2006 Mr. Binetti also commented on Ordinance No. 6051. He questioned the need for the ordinance and the source of the funding. Mayor Lewis requested that staff pursue the School District for a share of the cost for reconstructing H Street SE between '17th and 21St Streets. Mayor Lewis reported that H Street SE is a part of the SOS program and is scheduled for construction in 2009. Mayor Lewis encouraged Mr. Binetti to contact the residents and property owners in the community to call for a neighborhood meeting and pursue a petition for the formation of a Local Improvement District (LID) for the purpose of constructing curb, sidewalks and gutters. Councilmember Wagner also commented that H Street SE is a candidate for the SOS Program. However, he cautioned that H Street SE will compete with other streets in the city that may be in worse condition and more deserving of the SOS funding. Councilmember Wagner explained that the SOS Program provides approximately $1 million annually for local streets, and the program will sunset in four more years. Councilmember Wagner estimated that improvements to H Street SE would be $500,000 or more. He encouraged Mr. Binetti to pursue the formation of a LID among the local residents and property owners. Councilmember Thordarson noted that improvements to H Street SE may be as high $750,000 based upon recent street reconstruction projects. With regard to Mr. Binetti's comments regarding Ordinance No. 6051, City Attorney Heid stated that the City was recently approached with a request for some relief in fees and charges. The State Constitution allows cities to provide resources to poor and infirm; however, the Auburn City Code does not provide methods for carrying out the process for providing those resources. The proposed ordinance outlines the process for the unusual and extreme circumstances warranting action and giving the Mayor the authority to provide resources for the poor and infirm. The funding would come from the General Fund. C. Correspondence No correspondence was received for City Council review. Page 3 City of Auburn Council Meeting Minutes October 16 2006 III. COUNCIL COMMITTEE REPORTS A3.7.6 A. Municipal Services Chair Cerino reported the Municipal Services Committee met this evening at 5:00. The Committee discussed and recommended approval of Contract No. 06-15 for the Veterans Memorial Building, Contract No. 06-121 for the Golf Course Clubhouse Project, and Ordinance No. 6054 relating to solid waste rates. The Committee recommended postponing action on Resolution No. 4102 pending further review in Committee. The Committee discussed a grant from the U. S. Department of Justice grant, Fire Station 33 site analysis, fireworks, red light photo enforcement program, possible surveillance cameras at the skate board park and other locations, and jail medical costs. The next regular meeting of the Municipal Services Committee is scheduled for November 6, 2006 at 5:00 p.m. B. Planning & Community Development Vice Chair Cerino reported the Planning and Community Development Committee met October 9, 2006. The Committee discussed Resolution No. 4102 relating to a Puget Sound Energy easement and Ordinance No. 6048 amending Ordinance 5979 to correct the legal description. The Committee also reviewed an analysis of the Buxton Study, Ordinance No. 6051, downtown center urban design standards, and proposed Comprehensive Plan amendments. The next regular meeting of the Planning and Community Development Committee is scheduled for October 23, 2006 at 5:00 p.m. C. Public Works Chair Wagner reported the Public Works Committee met on October 9, 2006. The Committee reviewed and recommended approval of a change order and final pay estimate for the 3rd and Cross Street Road Improvements Project. The Committee discussed Ordinance No. 6052, received an update on Pierce County's plans for Stewart Road, and discussed the status of various grants. The next regular meeting of the Public Works Committee is scheduled for October 23, 2006 at 3:30 p.m. D. Finance Councilmember Backus reported the Finance Committee met this evening at 6:30. The Committee approved consent items consisting of claims and payroll vouchers and a call for public hearing for the 2007-08 Biennial Budget. The Committee also Page 4 City of Auburn Council Meeting Minutes October 16 2006 reviewed and recommended approval of Ordinance No. 6051 relating to the powers and duties of the Mayor and Resolution 4101 regarding surplus property. The Committee discussed Resolution No. 4105, bids for the Auburn Golf Course Clubhouse project, and the fire station 33 site analysis and project update. The next regular meeting of the Finance Committee is scheduled for November 6, 2006 at 6:30 p.m. IV. REPORTS At this time Councilmembers and the Mayor may report on items not specifically described on the agenda, which are of interest to the community. A. Councilmember Reports Mayor Pro Tem Singer reported that she had the opportunity to moderate the candidates' forum for the Lakeland Homeowners' Master Association. She also attended a meeting at Olympic Middle School on recognizing the signs of gang activities in youth and a meeting of the One Stop Human Services Center. Mayor Pro Tem Singer announced that she will be attending the National Leadership Conference next week in Vancouver on behalf of the Puget Sound Regional Council. Councilmember Wagner reported on his attendance at the Regional Access Mobility Project meeting where the Chair of the Washington State Transportation Commission discussed rail and freight issues and Sound Transit's plans to implement additional trains. Councilmember Cerino reported that he and Councilmember Wagner attended the Lake Tapps Task Force meeting. Councilmember Cerino also attended the Puget Sound Regional Council Transportation Committee meeting representing the other cities of Pierce County. Councilmember Thordarson reported that he attended a fund raising event for the Citizens for Schools and a performance of the Auburn Symphony. Councilmember Thordarson reported briefly on his conversations with Metro Transit regarding their schedule changes that went into effect on September 23, 2006. Councilmember Thordarson reported adjustments have been made to routes 180 and 150 to better coordinate with the Sounder train schedule. Additionally, a bus has been reinstated to the 152 route and one added to the 915 route to accommodate early commuters. Page 5 City of Auburn Council Meeting Minutes October 16 2006 Councilmember Peloza reported that he attended the National League of Cities Environment, Energy and Natural Resources Steering Committee meeting in Phoenix, Arizona. The Committee discussed such items as clean air issues, federal energy programs and policies, water pollution, watersheds, infrastructure, coastal shore protection, and sale of federal lands. While in Phoenix, Councilmember Peloza toured the City of Phoenix Rio Salado habitat restoration project along the Salt River. Councilmember Peloza also reported on a meeting of the Metropolitan Water Pollution Abatement Advisory Committee where the main topic of discussion was wastewater treatment plant odor control and a meeting of the Metropolitan Waste Management Advisory Committee where recycling was the focus. B. Mayor's Report Mayor Lewis commented on the King County Green River Flood Control District and King County's efforts to create a countywide flood control district. Mayor Lewis also commented on the October 3`d Planning Commission meeting and the citizen volunteers who make up the City's volunteer advisory boards and commissions. Mayor Lewis reported on the Muckleshoot Tribe's celebration for the completion of this summer's Canoe Journey. Mayor Lewis and Communications Manager Richards were honored with a tribal blanket given in thanks. Mayor Lewis also reported on his attendance at the King County Regional Policy Committee meeting, the Suburban Cities Association meeting, and a meeting with local pastors regarding their desire to work with the one-stop human services organization to provide a facility for treatment of drug and alcohol addiction. Mayor Lewis introduced Mr. Michael Davolio, the City's new Director of Planning, Building and Community. V. CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes 1. Minutes of the October 2, 2006 regular City Council meeting. Page 6 City of Auburn Council Meeting Minutes October 16 2006 B. Vouchers F4.9.2, F4.9.5 1. Claims Claims check numbers 356136 through 356488 in the amount of $2,068,121.24 and a wire transfer in the amount of $4,064.79 and dated October 16, 2006. 2. Payroll Payroll check numbers 517417 to 517546 in the amount of $698,043.97 and electronic deposit transmissions in the amount of $1,081,924.17 for a grand total of $1,779,968.14 for the pay period covering September 28, 2006 to October 11, 2006. C. Contract Administration 1. Veteran's Memorial Building 05.1.2 C310A0 City Council award Contract 06-15, Project Number C:310A0, Veteran's Memorial Building, to Flag Construction on their low bid of $410,000.00 plus Washington State sales tax of $36,080.00 for a total contract price of $446,080.00. 2. Public Works Project No. C1006 04.9.1 C1006 City Council approve Change Order No. 6 in the amount of $22,659.18 and Final Pay Estimate No. 7 on Contract No. 05-03 with Rodarte Construction and accept the construction of C1006, 3rd/Cross Street Road Improvements. 3. Auburn Golf Course Clubhouse Project No. C327AO 04.4.7.1 City Council award Contract 06-121, Project Number C327A0, Auburn Golf Course Clubhouse, to Briere & Associates, on their low bid of $2,203,059 (including Additive Bid Items #1-3), plus Washington State sales tax of $193,870, for a total contract price of $ 2,396,929. D. Call for Public Hearing Page 7 City of Auburn Council Meeting Minutes October 16 2006 1. 2007-08 Biennial Budget City Council to call for a public hearing to be held on November 6, 2006 to receive public comment on the 2007- 08 Biennial Budget. Councilmember Singer moved and Councilmember Wagner seconded to approve the Consent Agenda. MOTION CARRIED. 6-0. VI. UNFINISHED BUSINESS There was no unfinished business. VII. NEW BUSINESS There was no new business. VIII. ORDINANCES AND RESOLUTIONS A. Ordinances 1. Ordinance No. 6048 03.1 ANX06-0002 An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 5979, correcting the legal description of the City owned property annexed by said Ordinance No. 5979, located on the east side of "A" Street Southeast and north of South 359th Street Councilmember Cerino moved and Councilmember Backus seconded to introduce and adopt Ordinance No. 6048. MOTION CARRIED. 6-0. 2. Ordinance No. 6051 A4.5.1 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 2.03.030 of the Auburn City Code relating to powers and duties of the Mayor Councilmember Backus moved and Councilmember Singer seconded to introduce and adopt Ordinance No. 6051. MOTION CARRIED. 6-0. Page 8 City of Auburn Council Meeting Minutes October 16 2006 3. Ordinance No. 6053 03.10.5 VAR06-0004 An Ordinance of the City Council of the City of Auburn, Washington, reversing the decision of the Hearing Examiner to allow a variance to reduce the side yard setback for a proposed patio cover at a single family residence at 1909 N Court SE Ordinance No. 6053 was removed from the agenda and will be rescheduled for the November 6, 2006 meeting. 4. Ordinance No. 6054 F4.3, 04.7 An Ordinance of the City Council of the City of Auburn, Washington, amending Section 8.08 of the Auburn City Code relating to solid waste Councilmember Cerino moved and Councilmember Peloza seconded to introduce and adopt Ordinance No. 6054. MOTION CARRIED UNANIMOUSLY. 6-0. B. Resolutions 1. Resolution No. 4101 F4.6.1 A Resolution of the City Council of the City of Auburn, Washington, declaring certain items of property as surplus and authorizing their disposal Councilmember Backus moved and Councilmember Singer seconded to adopt Resolution No. 4101. MOTION CARRIED. 6-0. 2. Resolution No. 4102 A3.13.2, 05.1.2 A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an easement with Puget Sound Energy, Inc. for utility system facilities Page 9 City of Auburn Council Meeting Minutes October 16 2006 Resolution No. 4102 was removed from the agenda pursuant to the request of the Municipal Services Committee. IX. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:33 p.m. APPROVED THE DAY OF NOVEMBER 2006. Peter B. Lewis, Mayor Danielle Daskam, City Clerk City Council agendas and minutes are available to the public at the City Clerk's Office, on the City website, and via e-mail. Complete agenda packets are available for review at the City Clerk's Office and at the Library. Internet: http://www.auburnwa.gov Page 10