HomeMy WebLinkAbout11-06-2006 ITEM VIII-B-2CITY OF
- WASHINGTON
AGENDA BILL APPROVAL FORM
Agenda Subject: Receipt of US Department of Justice COPS
Date: October '10, 2006
(Community Oriented Policing Services Grant award.
Department:
Attachments: Resolution No. 4105
Budget Impact:
Information Services
and Exhibit "A" COPS Grant Award
Administrative Recommendation:
City Council adopt Resolution No. 4105
Background Summary:
Resolution No. 4105 authorizes the Mayor to accept the COPS grant award of $98,723 on behalf of the
Valley Cities in accordance with Interlocal Agreement to finance public safety improvements.
T1016-1
A5.3.37, F5.4
Reviewed by Council & Committees:
Reviewed by Departments & Divisions:
❑ Arts Commission COUNCIL COMMITTEES:
❑ Building ❑ M&O
❑ Airport ❑ Finance
❑ Cemetery ❑ Mayor
❑ Hearing Examiner ® Municipal Serv.
❑ Finance ❑ Parks
❑ Human Services ❑ Planning & CD
❑ Fire ❑ Planning
❑ Park Board C3 Public Works
❑ Legal ❑ Police
❑ Planning Comm. ❑ Other
❑ Public Works ❑ Human Resources
❑ Information Services
Action:
Committee Approval: ❑Yes ❑No
Council Approval: ❑Yes ❑No Call for Public Hearing
Referred to Until
_I_I_
Tabled Until
Councilmember: Cerino Staff: Rempher
Meetin Date: November 6, 2006 I Item Number: VI11.B.2
AUBURN *MORE THAN YOU IMAGINED
RESOLUTION NO. 4106
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR
TO ACCEPT A GRANT FROM THE U.S. DEPARTMENT
OF JUSTICE, OFFICE OF COMMUNITY ORIENTED
POLICING SERVICES (COPS) ON BEHALF OF THE
VALLEY CITIES
WHEREAS, the Valley Cities, in order to more effectively address the law
enforcement needs of the cities, have joined together in seeking a Community Oriented
Policing Services ("COPS") grant from the U.S. Department of Justice, and
WHEREAS, working with Congressman Adam Smith, the Valley Cities have
received COPS grant funds in the amount of ninety-eight thousand seven hundred
twenty-three dollars ($98,723.00), and
WHEREAS, it is in the best interest of the Valley Cities to use these grant monies
to finance public safety improvements, and
WHEREAS, the Valley Cities have agreed that those funds shall be utilized for
the strategic planning and pilot implementation of a regional wireless broadband
network allowing wireless communications with police vehicles to share information
between agencies, and
WHEREAS, the Valley Cities have agreed that the City of Auburn should accept
those grant funds on behalf of the Valley Cities.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
---------------------------
Resolution No. 4105
October 10, 2006
Page 1
Section 1. That the Mayor is hereby authorized to accept the COPS grant in
substantial conformity with the agreement attached hereto, marked as Exhibit "A" and
incorporated herein by this reference.
Section 2. That the Mayor is authorized to implement such other administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this day of , 2006.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
APPR-OVED ASJO FORM:
D'Sniel B. Heid,
City Attorney
Resolution No. 4105
October 10, 2006
Page 2
1100 Vw,eonr A mr, NW
Warhlnvon, DC7osio
Memorandum
To: Chief Jim Kelly
Auburn, City of
U. S. Department of Justice
Community Oriented Policing Services
Grants Administration Division (GAD)
Law Enforcement Technology
From: Michael E. Dame, Assistant Director
Budget Prepared By: Michael Banks, Grant Program Specialis7A.A--
Re: Law Enforcement Technology Financial Clearance Memo
A financial analysis of budgeted costs has been completed. Costs under this award appear reasonable, allowable, and
consistent with existing guidelines. Exceptions / Adjustments are noted below.
OJP Vendor #: 916001228 ORI #: WA01701 Grant #: 2006CKWX0226
iBudert Category
Proposed Budget Apgroyod
Budget
Adlysfinepts Disallowed/Adiusted •- Reasons/Comments
uipin ent
$45,600.00
$45,600.00
$0.00
Supplies
$9,123.00
$9,123.00
$0.00
Consultants/Contractors
$44,000.00
$44,000.00
$0.00
lirect Costs: $98,723.00 $98,723.00 $0.00
Total $98,723.00 $98,723.00 $0.00
Grand Total: Federal Share: $ 98,723.00
AppUcant Share: $ 0.00
Cleared ate: I
-,,a ! I U" /�lS
Overall Comments:
Maintenance agreements must be purchased within the three year grant period, Prior to the obligation, expenditure or drawdown of
grant funds for non-competitive contracts in excess of $100,000, grantee must submit a sole source justification to the COPS Office for
review and approval. Prior to the obligation, expenditure, or drawdown of grant funds for independent consultant fees in excess of $450
per day, approval must be obtained from the COPS Office, If the vendor number on this form differs from the EIN number included in
your application, then for administrative purposes only, we are assigning a different vendor number to your agency. The reason for this
administrative change is that your original EIN number has been assigned to another agency. If this applies to your agency, please use
the new vendor number on all financial documents related to this grant award. The vendor number should not be used for IRS purposes
and only applies to this grant.